Online viewing of grades

Introduction

Most college schools here in the Philippines have an online grade viewing/inquiry system, especially in metro manila. The trend of using this kind of system is growing fast, and reaching even schools in provinces. What is an online grade viewing system you ask? This type of system is a computerized system that you could only access through www (World Wide Web) via internet. WWW is the fastest growing part of internet. Note that, contrary to what many people believe, the web and the internet are not the same.

The existence of the web is made possible by computers and programs that communicate information to one another. Internet is the world’s largest internet work. It includes computers hooked together in networks. “HGBCOnline Grade Viewing System” The whole idea about this project is to enable the students of HGBaquiran College in viewing their grades every term and every end of the semester. Base on my own experience many of the students are having trouble of viewing their grades because sometimes the professors are not submitting their class record on time.

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And sometimes it even gets to the point that the first month of the next semester is already done but we still don’t get to see our class cards. This system will be a big help for the students of HGBC on keeping track of their current grades per grading term and also on viewing their grade every end of the semester. Before the student have the ability to access the system/website they need to create an account first, creating an account for this website is much easier than creating an account on Facebook because there is only little info needed for the account, six to be exact.

Now, after creating the account the student will have to login using the user name and password they’ve entered when they create their account and without any delays depending on the computer they’ll be using and the speed of the internet connection, they can now view their grades freely where ever and whenever they want.

Now, for the professors, creating an account won’t be necessary because there will be a built in account for all them that will be created by the registrar but they will still be asked to input their password. It is most likely that the only thing they’ll be doing is login to the system/website and Input the Info’s of their student’s. In terms of the built in account every single professor will be ask for whatever username or password they want to have. And the one to be handling that is the system maintainer or the registrar, the account of every single professor will be updated every time before the semester begins

Statement of the Problem

The school of HGB currently don’t have any grade viewing system but the giving of class cards per subject every end of the semester and buying the (COG) Certificate of Grades. The instructors sometimes don’t submit the student’s grades on time. Time consuming on manual system or practice.

Much expensive regarding on releasing of COG.
Rush hour submission of grades.
A slow process of retrieving and releasing of records.
Inaccurate results of grades.
Expense in using papers and pens in recording.

Sometimes the teachers are not aware of consequences if they are not submitting their records regarding the students. Expenses and transportation in returning to the school registrar. The students cannot enroll immediately because of having incomplete grades. The students encounter problems in their evaluation.

Statement of Assumption

Grading System is designed to provide incentive reward for achievement and assist in identifying problems of the student. Grading System is the most commonly used in computing and analyzing the performance, talent and skills of students? It is the important record to keep even for the longest time for the referral and credentials of the student to enter their next level of attaining their goals. It is the tract record that recognizes of one student, this maybe use for analyzing of your attitude and values. 1. Is there any significance between the manual grading systems to the computerized grading system? 2. Is Manual grading system gives more accurate, efficiency and easy to use than the computerized grading system? 3. Is manual grading system makes the task easier and less consuming of time than the computerized grading system?

Objectives of the Project

The students of HGBC are having trouble viewing their grades. The General Objectives of this project is to enable the students to keep track of their grades and view them via website online. Specifically it aims to:

To evaluate the present system.
To improve the present system.
To develop a system that will enable the instructors to encode grade online. To develop a system that will help the students of HGBC in terms of keeping track of their grades. To develop a system that will enable the students of HGBC to view their grades via website online. To develop a system that will prevent the students from rushing their professors on computing their grades. To maintain an accurate grades given by the professors.

To make it accessible for the students to review their grades. To make it hassle-free for the students to get their grades. To be punctual for the professors in encoding of grades.

Significance of the Research

First is the Students of HGBC the Students are the main concern of this system they’ll be the one who will get the most benefits from the system. Firstly because when this system is implemented the delay of their grade inquiry will be reduce from 1 month to 1 week. Secondly, whenever they want to see their grades they don’t need to go to the school anymore, they just need to go to a computer shop, visit the HGBC website and in just a minute or so they can already view their grades. Second is the Registrar, now for the registrar their main function for the system will be to “CRUD” or the so called “Create”, ”Retrieve”, ”Update” and ”Delete”.

Technically speaking without the registrar this system will be nothing but a website without function because the registrar will be the one to input the student’s Grades in the system that the students are going to view. The Instructors or the professors, the instructors, they will be the one to input the info’s of their students and will compute their grades submit it to the registrar and those grades will be the one that the registrar will input on the system. The school (HGBC), it can be an asset of the institute and a pride also that can be used career guidance and endorsements.

Scope and Limitation

This project focuses on the grade viewing process of HGBC. The grades displayed in the system cannot be printed. If the Registrar inputted wrong grades of the student, the online system is not reliable in human errors. The grade encoding process and other processes involve in the system relied on the internet connection. This System has a range of giving grade information for the chosen beneficiaries. This System is a Web-based System using PhpDesigner, an Online Grading System that will give you an easy access for grades-viewing.

Review of related literature and Studies

Related Literature and Studies guide the researcher in making comparison between his findings with the findings of other researchers on similar studies with the end in view of formulating generalizations or principles which are the contributions of the study to the fund of knowledge. As internet my main source, I’ve gained sufficient information of what my system would be. The following were the theories and studies behind the concept of the system

Related Theories
Student Training
Grade Book, Viewing Grades, Notes, Graphing Tools

In this Turning grade book, it allows the instructor to enter and calculate grades for students on assignments submitted to the instructor. Their "my grades" tab appears on the class portfolio page when the product is available. The grade book can be used to track numeric grades, attendance, and notes as well as allowing students to graph their performance. To view any grades and attendance records or instructor notes visible in a specific class, they’ll open class portfolio page and click on the "my grades" tab. in the part of viewing grades, a student user’s grade page will show the papers and reviews the student has submitted along with any grades that have been given by the instructor on these submissions. The number in the point’s column shows the total number of points an assignment is worth. The number placed to the left of the points column shows how many points the student received for their assignment. The grade value for the submission appears in the grade column.

Grades only become available on the post date of an assignment. The top of the grades page shows the overall class grade and the attendance. The instructor can enter a note alongside a grade for a submission. If the instructor has entered a note for the submission a "note" icon will appear next to the grade under the note column. Click on the "note" icon to view the instructor note. The full list of notes given to the student in a class can be viewed by clicking on the "notes" icon next to the grade summary at the top of the grade book window. The graphing tools allow a student to view their own performance and the class average performance in line graph or pie chart formats.

The graphing tools

are accessed by clicking on the "graphs" button in grade book. On the graphs page, the student will use the "show" pull down menu to select the graph type to view. Online grading allows faculty and departments to submit grades from anywhere with an Internet connection. Grade rosters display up-to-date enrollment information, e.g., late adds and "W" grades.

Related Studies

In this research entitled “Online Grade encoding and inquiring System via SMS technology” by: Bella Bhe The San Mateo Municipal College has increased in student’s population at the same time the number of works of the registrar and student’s grades to be processed has also increased. San Mateo Municipal College wants to give a good education to everyone who does not afford to enroll in other universities that have high tuition fees. They always secure the best way to make their students comfortable with their school. One of the responsibilities of the registrar office is to keep the student’s grades data secured for their records and purpose.

The researcher stated that the general problem faced by the SMMC is the manual encoding, submission and distribution of student`s grades of San Mateo Municipal College. The specific problems are the time consuming, costly and long process of inquiry of grades, the students need to go directly to their respective registrar inorder to inquire their grade, the Instructors are encountering errors during encoding of grades and the Instructors need to go to the registrar just to encode the grades. After knowing these problems, the researchers aim to develop an Online Grade Encoding and Inquiry System via SMS Technology for San Mateo Municipal College and specifically To develop a system that will lessen the registrar`s tasks in encoding of grades, to develop a system that can able to send grades automatically, to develop a system that will shorten the process of inquiry of grades, to develop a system that can able the instructor to encode grades online and to develop a system that can inquire grades via SMS. In this study, the researcher used descriptive method of research; he used questionnaires and also conducted interviews to gather data.

Justification

This online grade viewing system of HGBCollege can give the satisfaction needed by the registrar, professors and most specially the students.

Interoperability

The system could have some problem on other web browser like internet Explorer and Opera mini but I can perform best in web browsers like Google chrome and Mozilla Firefox.

Performance
The operation of the system can perform better depending on the computer and the internet connection of the users.
Security
The people that have an account and stored in the database are the only person that can access the system.
Maintainability
The System administrator will be the one maintaining the system.
Robustness
This system is authenticated with password that makes it more secure and robust.
Reliability and Availability
The system is reliable based on the speed of the internet connection and it is available anywhere because it is an online system.
Safety
In case of problems due to inconsistencies, this system is safe because it can still be traced up.
Usability
This system is only usable by the registrar, professors and students.
User-Friendly
This online grade viewing is a user friendly system because all the users can easily understand, manipulate and use it.
Business Integrity
This system is made to develop a higher satisfaction of the students and also the people in the community of Tumauini, together with the neighbor communities.
Definition of terms
Asset- a useful or valuable thing,or quality.
Accessible- able to be reached or entered.
Account- is a collection of information that tells Windows which files and folders you can access, what changes you can make to the computer, and your personal preferences. Accurate grades- correct in all details; exact computation of grades based on criteria. Career Guidance- advice and information about careers that helps individuals, esp young people, decide on a career and also teaches them how to pursue their chosen career Database- Is an organized collection of data. The data are typically organized to model aspects of reality in a way that supports processes requiring information. Hussle-free- without problems or bother .

Inquiry- An act of asking for information.
Keeping Tracks- keep informed of fully aware.
Registrar- an official in a college or university who is responsible for keeping student records.

Robust- able to withstand or overcome adverse conditions.
Speed of Internet- The performance of an Internet connection, which is based on the number of bytes per second that data travels from the user's device to the Internet (upload) and from the Internet (download). System administrator- is a person who is responsible for the upkeep, configuration, and reliable operation of computer systems; especially multi-user computers, such as servers. Traced Up- Evidence or an indication of the former presence or existence of something. Trends- a general direction in which something is developing or changing. Username- an identification used by a person with access to a computer, network, or online service. Web Browser- is a software application for retrieving, presenting and traversing information resources on the World Wide Web. WWW- is a system of interlinked hypertext documents that are accessed via the Internet. With a web browser, one can view web pages that may contain text, images, videos, and other multimedia and navigate between them via hyperlinks.

Bibliography
http://www.sourcecodester.com/c/8203/online-grading-system-fashion-store.html www.wikipidia.com

Webb, Patricia, ‘Technologies of Difference: Reading the Virtual Age (In)Difference’, Computers and Composition 20 (2003), 151-67

Basalla, George. The Evolution of Technology. New York, 1988.