Sample for Message writing

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1. Read the following dialogue given below between Arun and Mr.Kumar, his father’s colleague. Prepare a message in 50 words as Arun informing Arun’s father about the details of the conversation. Put the message in a box. Mr.Kumar: Hello, can I speak to Mr. Menon please. Arun : Hello, this is Arun, Mr.Menon’s son. My father is not at home. Can I take a message? Mr.Kumar: Hi Arun, can you tell your father that he has to be at the advocate’s office at sharp 10 tomorrow and he should bring the file containing the company’s asset details.

Arun :I shall tell him the details when he returns. Have a nice day uncle. Mr.Kumar : Thank you Arun, it was a pleasure talking to you. MESSAGE 23rd August,2012 Dear daddy, Mr.Kumar, your colleague, had called to inform you that you are supposed to be at the advocate’s office at sharp 10 in the morning tomorrow. He wants you to carry the file containing the company’s asset details with you.

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Sample for Notice writing 1. Imagine you are the secretary of the Encon Club of your school. Write a notice in 50 words informing the school students about the Tree Plantation Drive which your club wishes to organize in the school premises in connection with the Environment Week Celebrations. Add all necessary details and put the notice in a box. Gregorian Public School NOTICE Tree Plantation Drive 27th April, 2012 The Encon club of our school has decided to organize a tree plantation drive in the school premises as part of the Environment Day Celebrations.

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The details are as follows: Date : 5th June, 2012 Time : 10 AM Venue : School Playground Those who are interested to contribute tree saplings should contact the undersigned on or before 1st June, 2012. XYZ Secretary (Encon Club)

Delivering Messages Appropriately and Effective Communication

Communication is one thing that make human are different from animal. People can communicate each other in order to understand together. Communication is also being a strongest weapon of human by negotiation. From bargaining price until declare war are also happened by negotiation. Human can communicate since they were born. In business world, communication is also being the most important thing to do business. Seller and buyer must communicate in some ways. They are a lot of way to communication in business such as radio, Internet, brochures, meeting, conference, seminar. The appropriately massage is the best to communicate. In this paper, it will tell you about communication, what are the factors that make appropriately massage, what should you do when you communicate to others person.

Delivering Messages Appropriately

Communications are all around us, from the day we are born until the rest of our lives. The ability to communicate effectively is necessary to carry out our thoughts and visions to another people. The importance of communication skills is not just limited to the management world, since effective communication skills are now required in each and every aspect of our life.

Good communication skills help the relationships to develop along good lines, and ensure that arguments and disagreements are kept to a minimum. Without communication, there is no way to express thoughts, ideas and feelings. Therefore, this is why communication is an essential part of the world nowadays. There are many ways to provide communication from the organization to the people of your community whether through a phone, fax, email, letter, meeting, instant message presentation even body language.

However, communication is only successful when both the sender and the receiver understand the same information as a result of the communication. Being able to communicate effectively, we must understand what our message is, what audience we are sending it to, and how it will be perceived. We must also weigh-in the circumstances surrounding our communications, such as situational and cultural context. The first factor that we should consider when we start to communicate is knowing our target audience.

The audience drives all decisions about channel selection. When we learn more details about our target audience, we improve our ability to judge the appropriateness of specific channels of communication. The audience factors that we need to consider are age, gender, occupation, education level and etc. Effective way to communicate in this group maybe cannot be use effectively in difference group. Failure to understand who we are communicating with will result in delivering messages that are misunderstood.

For example if our target audience is children, the effective way to communicate or inform some information or knowledge to them is difference from the way we use to communicate with the older people. Additionally, understanding the message and objective of the message we are going to communicate is the second factor that important as well. The way we choose to communicate also depends on what we want to accomplish and what you want to communicate. You also need to be confident that the information you’re communicating is useful and accurate.

Consider which method best fits our purpose. For example, if your objective is to keep preteens from drinking, that is, to influence their behavior, community and interpersonal channels may be effective way. Community channels can reach many people in a community at once and can be more cost-effective. However, using community channels may be time-consuming if we do not have established relationships with intermediaries serving our target audience. The third factor we also need to think about it carefully is context. The context is the situation in which your message is delivered.

This may include the surrounding environment or broader culture (corporate culture, international cultures, and so on). Nowadays, cross cultural communication is critical to the business world. Effective cross cultural communication is concerned with overcoming cultural differences across nationality, religion, borders, culture and behavior. The diversity of people in cities and countries means an element of cross cultural communication will always be needed whether it is between staff, colleagues, customers or clients. For easy instance is a body language.

In difference country have difference body language because of effect from the culture of each country. As we can see from the way people make a greeting. Furthermore, the flexibility or adaptability method of communication is the one of significant factor that helps to improve communication. Messages are conveyed through channels, with verbal channels including face-to-face meetings, telephone and videoconferencing; and written channels including letters, emails, memos and reports. We can mix several channels to make our communication more effective.

Sometime when we use only one channel, the receiver will understand less than use several ways to communicate. For example, when we are talking with someone, sometime we need to make an eye contract to show them our inside feeling. In the same way, sometime we need to use body language to help us to communicate better. The last thing to help us communicate better is open-mindedness to a feedback from receiver. After we transfer the message to the receiver, we should give a chance to our audience to provide us with feedback, as verbal and nonverbal reactions to our communicated message.

Paying close attention to this feedback, as it is the only thing that can give us confidence that our audience has understood our message. If we find that there has been a misunderstanding, at least we have the opportunity to send the message a second time. Choosing the appropriate channels of communications to deliver prevention messages is a challenging and critical task. The influence our communications has on the members of our target audience depends on the effectiveness of the channel in reaching the audience, its credibility with the audience, its appropriateness to the problem, and the program purpose.


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Sample for Message writing. (2016, Oct 01). Retrieved from

Sample for Message writing

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