Lorma College Skills Lab Equipment Borrowing System

Nowadays, most people tend to search or find things that are easy to work on. We tend to be clingy, trendy, and work things automatically. So, we design you these “Laboratory Equipment Borrowing System”. It is an automated borrowing system. This offers equipment which you can be borrow or use temporarily ranging from different various equipment or whole laboratory equipment set-up as desire, creating easier process to make life more convenient and efficient. This system project contains all of the current information about the equipment, listed alphabetically by name.

The borrowers information records, contact number and its location are installed in these system. The aim of the project is to work out a generic approach of providing a borrowing history and easy access of every equipment items of laboratory. We know that we also deserve an opportunity to understand and need to learn to try new set of things. Therefore, we help to develop and invent such a technological automated system.

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We will lend the most various tools and laboratory equipment items from our collection.

Maintain its services and accessibility that are consistent with the entire school and the entire organization. Laboratory Equipment borrowing system is provided to students and faculties to show them how important are computers and other technologies in teaching and learning processes. One of the main purposes of this study is to help students to become wise and resourceful in terms of project making and other learning methods that are relevant to them. In short “Technology makes the work easy”.

This documentation will only concentrate in the computer laboratory of Equipment borrowing system.

Particularly the Organizational Set up and Operation, Machine set up Configuration and Structure, and the Layout of Facilities and configuration. And this study aimed to design laboratory management software to effectively manage equipment maintenance, borrowing and returning, failure analysis, inventory, scheduling, and flexible report generation process. The development strategies used in the project analysis, design and development include a thorough analysis and evaluation of both the existing and the first prototype of the proposed system.

The software is also very acceptable in gaining real time visibility in equipment inventory, maintenance and borrowing and returning, and that it is also very acceptable in providing reports at the same time provide history recording of the different processes available. Laboratory Equipment borrowing system are instrument used in laboratory where the students conducted their experiment. The Laboratory Equipment borrowing system placed in a storage room intended for Laboratory Equipment borrowing system only which is organize and manage by the authorized personnel.

The staffs in this room are responsible for taking care of the Equipment; they are obliged to pay it when something is missing. In order to avoid this obligation they are careful and wise enough to have a list of all apparatus in the storage. This list is their references on how many Equipment they have. The staffs also are responsible to take in charge of the Equipment that was borrowed by the students. The students can lend Equipment for their academic purposes provided with their instructor consents. The students also are responsible to take care of it and return it on time. Failure to do the condition will be given a sanction.

This system designed and developed to solve the problem associated with the handling of laboratory equipment. The study is targeted to develop an effective and efficient system that will aid the company. The system is called Laboratory Equipment Borrowing System, which is basically monitors the equipment that have been taken out of the department and was use by borrower, provides a complete list of equipment that are available inside the Laboratory, creates a daily, weekly, monthly, semesterly and yearly report of personnel who borrows the equipment, creates an interface or form for the users/borrowers and admins to work on with.

For what we have observed in the past years, most of the institution still uses the manual documentation, inventory, and request. Where the borrower will have to write all the items to be borrow on a logbook, while the custodian verifies and validates the items borrowed, by this kind of method, it might cause a lot of mistakes and it consumes a lot of time, while with an electronic type of logging in and validation of borrowed items, makes the borrowing more easy and quick, it benefits the custodian and the borrower.

Checking of available items, will be more easy not like the manual, where the custodian will have to look at first the equipment and validate if its reserved for future event or if it’s not available for that day, while the electronic type of borrowing system, makes it more faster, because the custodian will just have to check on the computer it will show immediately if its available and how many are there available on the laboratory.

When it comes to end of the month there will be a monthly report of the laboratory, where the custodian will have to compile every records of the borrowed equipment of the previous month, this will cost the custodian a great time, manually checks, compile and validate the records and he/she will have to encode and print a report, while if the custodian will use a Borrowing system he will just click a button, validate the equipment and print the report and he’s done, effective and efficient.

In the United States of America, there is one university which we may call it reference of our study and system. The Case Western Reserve University, in Cleveland, where there is a completely student-run group devoted to promoting musical theater and they are named Footlighters, and they have the “S. L. E. B. S. ” namely Sound and Light Equipment Borrowing System.

The Footlighters have sound and lighting equipment that is available for CWRU USG, recognized student organizations to borrow for on-campus events, they have established their own policies, procedures and even a online borrowing form for the request of the equipment, and they can even request thru their website. Their procedure on borrowing equipment first is the equipment may only be borrowed by a properly trained individual on behalf of CWRU USG-recognized student organization of which he or she is a current active member.

The equipment is available on a first-come, first-served basis. While the Footlighters will make every attempt to keep the reservations calendar current, no request is guaranteed until the Footlighters send a notification that the reservation has been confirmed. The requests for use of the equipment must be submitted at least 10 days in advance of the event, to allow sufficient time processing. They also have their own sanctions and can implement their own penalties on borrowers who made some violations on their borrowing rules.

Here in Philippines, there is one particular school that offers the same concept like what we are currently studying, in Damarinas, Cavites, and the name of the school is De La Salle University-Dasmarinas. They have also their own guidelines in reservation of equipment and procedures to follow on borrowing and returning laboratory equipment. Their method is semi manual and automated, because students and faculties can have the form thru their own website and the half of that will be processed upon arriving in the laboratory.

They also offer various equipment like, Laptop, Multimedia Projector, Projection Screen, Television, DVD Player ,etc. Their own system also manifest its own limitation, such as like schedule of borrowing, quicker checking of availability of equipment and complete documentation. Despite of the limitations on their system of borrow it still functioning state. As a student, one of our requirements in our course is to develop and study a system and be able to defend at the end of the school year.

Here in Lorma Colleges, in the class of CPRO215 – System Development I a group of 4 is assigned to develop a system namely Laboratory Equipment Borrowing System – Skills Development Institute. The system will be a GUI based system, with user registration and Log-in system, inventory system, reservation system, monthly report features and printing functions. We are in cooperation of SDI and main prospect in making our system. Their Computer Laboratory will be our base location of innovation to develop improvements in their way of lending equipment to faculties and students of Lorma Colleges.