The room in which the presentation will take place must be organised specifically for my presentation as there are various factors that need to be taken into consideration, these are as follows:
* Movement – If there are certain times in the presentation that I need to move into or around the room then the positioning of chairs and tables needs to be considered thoroughly.
* Barriers to communication – The way in which the room is set out will also determine how certain mechanical barriers to communication can be controlled. For example if the chairs are placed too far away from my speaking point and they cannot hear, then this is a mechanical barrier.
* Space – There are certain combinations of room layout that may not be feasible because of a lack in physical space.
Layout design ?
Layout design ?
Layout design ?
The chosen design; why have I decided to use it?
The chosen design takes into consideration all the possible mechanical barriers to communication that could potentially arise from bad planning. Mechanical barriers are a vital element to be considered when making a presentation. The Chairs have been arranged so that all the guests can see and hear all the relevant information I need to give and my visual aids have been placed in a position so that it will not be blocked by anything. I have decided against the use of a table in front of me for notes and slides as it may hinder some of the movement in my presentation.
Possible clothing I might wear.
There are various clothing types I could choose for the presentation each one is considered below:
Smart – I could choose to wear a suit for the presentation, the argument for this style of clothing is that it could be classified as a formal occasion and a suit would be the appropriate choice. However this may be too formal and as the criteria states the presentation is to entertain as well as inform, therefore I would like to keep my presentation fairly relaxed and so a suit may be the wrong choice in this situation.
Tuxedo – A tuxedo in the style of the fictional character James Bond may help to keep the atmosphere light but still have a formal approach; it is relevant to my presentation as it is of a military nature. This choice brings a more balanced approach to a mixture of both formal but relaxed at the same time.
Military uniform – Dressing in a military camouflage style uniform may help to keep the atmosphere on an entertainment basis and gives me scope to perform my presentation in a more unique and unusual way.
I have chosen to present my findings in the military uniform and will be the theme for my presentation. It brings the right combination of humour and formality and at the same time brings a variation from a typical presentation style.
Props/Equipment that I will need for the presentation.
There are various pieces of equipment that I will need in order to present my findings appropriately. I have chosen to present it with various visual aids to help create my military theme. The equipment I will need is listed below:
* Over head projector
* Television screen with video capacity
* Music system (for the opening sounds)
* Military costume
How will I remember what to say?
Throughout the presentation I may need small prompts in order to keep my line of thought. This is vital to giving a good presentation as it helps to keep the talk smooth. If I stutter then it can cause problems with the information being passed, people will lose interest and so the presentation will not succeed, therefore careful planning must be made and small prompt cards produced with possibly one word or even a sentence, the reason they must be kept to a minimum ensures the I will not read from the cards. My body language must show I know the talk and eye contact must be held with the audience; if this does not happen and reading of the speech occurs people will again lose interest.
Who will be at my presentation?
I have decided to control who will be in the room while I am conducting my presentation; my reason for doing this is because of the room layout designs shown above. By controlling who is in the room I can organise where people are sitting which is fairly important in my presentation as I hope to include the audience as much as possible. I have pre-selected certain people in the audience to interact with, although these people are unaware of this it will help to create a light atmosphere.
The list of people who will be at my presentation are listed below:
* Frances Brown
* Megan Rule
* Rina Bhakta
* Emily Finney
* Bob Comb
* Craig Brady
* Alex Morey
* Chrissie Ayrton
* Benjamin Kelly
* Ruari Lumsden
These are the ten people I have decided to invite to my presentation. I must produce formal invitations to make sure who I invite is there.
The invitations – How will they look?
There are certain things that must be included in the invitations; these things will ensure people arrive promptly to the right place therefore various pieces of information will be included, these are shown below:
* Time of presentation
These things must be included in the invitation. To ensure people arrive on time I will also include a short sentence asking them to be prompt.
As shown above in the ‘What will I wear’ section I will be wearing a military Uniform. This ties in with my decided theme that I will continue throughout the presentation. I have chosen to include a theme for the entertainment of the audience.
My theme is a military briefing style presentation and I will give it in the same form as shown in many military based television programmes and movies such as Independence day.
The reason I will do this is to create a unique and out of the ordinary presentation; by doing this people may enjoy it more and stay focused on the presentation.