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Library System Essay

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I. Introduction

Freeman Dyson has said, “Technology is a gift of God, after the gift of life; it is perhaps the greatest of God’s gift. It is the monitor civilizations of arts and sciences”. With technology, they can get things done precisely, efficiently and fast. Wireless communication devices keep you connected wherever you go. These things were developed due to greater inventions and creativity of their designers. But on the other hand, there are still places or institutions that have a slow growth of development when it comes to advancement of technology.

And one of these that caught the proponent’s attention is the library. Years ago, every library used paper based catalogs for finding books, but when the computers made it to the market, the libraries started to get digital. They were able to search through the library catalog in second to find a certain book (or any other reference materials that can be borrowed) and make all these items public for computer and web search.

Kapitolyo High School Library is using a system wherein recording and compiling data are done manually which results to slow transaction of borrowing and returning of books. The library has a thousand number of books and students that leads the librarian to take too much time and effort to record all the details of the borrower’s and also the reference materials one-by-one, checks and update the record of the books and make a report for the library using a piece of paper. The borrower’s also needs to wait for their turn to borrow books as reference materials for their notes and/or assignments and one problem in this situation is the students’ waste more time in finding the books because there are instances that the book they need is not available.

Having a manual system, they have the problem in keeping the records because some are loss or damage and some are missing. The information are not properly organized which leads to lack of security and there are redundancies in recording the details of the books. As more libraries move towards providing services in digital environment, the improved access to remote library collection is making the use of electronic information resource more realistic and more attractive. Traditional online services had transformed themselves into internet based online services using web based technologies.

The proponents proposed a system entitled Web Based Library System to help the students and/or visitors of Kapitolyo High School Library to search a reference materials quick and easily, to know the information of the book in one click and to have an easily way to borrow and return a book. Web based library is a library in which collections are stored in digital formats and accessible by computers. The system features web based transaction for borrowing and returning of books and it compute the penalty of the students if they didn’t return the book on time; OPAC (Online Public Access Cataloging) for the students and/or visitors to search and to know the information and availability of the book they want and a reservation system for students only;

Mapping system to find the location of the books easily; The system also features the reports for the library to lessen the librarians tasks; And it has maintenance for user levels, book. The system will also solve the problem in data redundancy, inaccurate and erroneous report, difficulty in borrowing and returning of books. A well organized library collection provides easily access and retrieval of materials. The system is highly acceptable because of being creative, user-friendly and efficient for the user by easy generating of card catalogue, records of books and the borrowers. Operational efficiency, time utilization and accuracy were optimized.

II. Theoretical Framework

Designing of database

Designing of interface

Coding the system

Debugging the system

Testing the system

Revision of documentation and the system

Software Requirement
* Notepad
* VB.Net
* Operating System

Hardware Requirement
* At least Pentium 4 or higher
* At least 512mb or higher RAM
* 80gb HDD

Knowledge Requirement
* Database
* Security
* Internet
* Web Browser

Web Based Library System for Kapitloyo High School


Figure 1
IPO of Web Based Library System for Kapitolyo High School
III. Statement of the Problem
General Problem:
How will the system helps to develop the transaction of borrowing and returning of books in Kapitlyo High School? Specific Problems:
* How will the system help the students and/or visitors to search a book in an easy way? * How will the system help the students reserve a book or reference materials? * How will the system help the librarian to monitor the books and make a report for the library?

IV. Objectives of the Study
General Objective:
To develop a web based library system that will help the students and also the librarian to have an easy way borrowing and returning of books in the library. Specific Objectives:
* To develop an online library also known as OPAC (Online Public Access Catalog) that will help the students and/or visitors to search a book easily. * To develop an online reservation for the students to help them reserve a book they want as reference material even if they are at home. * To make a database that will help the librarian monitor the books and make reports for the library.

V. Scope and Limitations
The scope of the study covers:
* Web based transaction of borrowing and returning of books. * OPAC (Online Public Access Catalog) – the students search for a book and it will show the information of the book and its availability. * Online Reservations (for students only).

* Mapping of books (location of the book).
* Computes the penalty of overdue books.
* Reports for the library.
* Maintenance for the Users, Books, Author, Subject and Location. The study is limited by:
* Showing the contents of the books in web.

VI. Significance of the Study

This study gives importance to the people or things that may involve on it. These are the significance of the study that may help the people behind the said system. LIBRARIANThe librarian can monitor the books in the library and make a reports for the library. STUDENTSThe students can borrow and return a book easily. Using OPAC, they can search a book they want easily and quickly. VISITORSThe visitors can search a book in OPAC and can borrow a book for library use only. SCHOOLThe school can have a convenient transaction between the librarian and the borrower. PROPONENTSThe proponents gain more knowledge in programming skills that may use in developing other system.

VII. Definition of Terms

BorrowingTo take a book in the libaray temporarily with the intention of returning it CatalogingComplete and alphabetically list of books in the library with their description published as printed document or as a electronic document on internet.

DatabaseAn organized collection of data for one or more purposes, usually in digital form. The data are typically organized to model relevant aspects of reality, in a way that supports processes requiring this information.

Information RetrievalThe area of the study concerned with searching for documents, for information within the documents.
ISBN (International Standard Book Number) is a unique number assigned to a book title by its publisher for tracking and ordering purposes.
LibraryA library is a large collection of books, and can refer to the place in which the collection is housed. Today, the term can refer to any collection, including digital sources, resources, and services. The collections can be of print, audio, and visual materials in numerous formats including maps, prints, documents, microform (microfilm / microfiche), CDs, cassettes,videotapes, DVDs, video games, e-books, audio books and many other electronic resources

MicroformsAny forms, either films/paper, containing micro production of documents for transmission, storage, reading and printing.
ReturningTo return a borrowed book in the library
User-friendlyThe ease of use and learn ability of a human-made object. The object of use can be a software application, website, book, tool, machine, process, or anything a human interacts with.

Web basedA web application is an application that is accessed over a network such as the Internet or an intranet . The term may also mean a computer software application that is coded in a browser-supported language (such as JavaScript, combined with a browser-rendered markup language like HTML) and reliant on a common web browser to render the application executable.

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