Implementing EMS Recommendations Essay
Implementing EMS Recommendations
After an audit had been performed for Riordan Manufacturing, faults were found in current procedures and solutions created to make them more sustainable. Listed below are some barriers that may occur when implementing Riordan’s new strategies and the necessary steps needed to overcome those barriers. Identified as well are methods currently in place to ensure systematic monitoring of the new sustainable practices that have or will be put in place.
Riordan Manufacturing has to identify the barriers they must overcome to become a sustainable organization. The barriers must be broken into two parts, external and internal barriers (Ruark, 2013). External barriers are those that Riordan must follow because of federal laws, state laws, and local policies. Another external barrier is the suppliers the organization contracts to do additional work whether in the United States or another country. The organization is responsible for those non-sustainable issues that the contractor creates.
Internal barriers are the ones that the company creates, but can control. The organization will have to hire Subject Matter Experts (SMEs) that understand the issues, create a plan to overcome those issues, and maintain the progress. The SMEs must have the funding in place to start doing their work. They must communicate their findings and provide solutions to Riordan Manufacturing management. Communication is the largest barrier to overcome. The SMEs must establish a target and conduct a plan. Another internal barrier is change, and people don’t like change. The leadership must work hard to get the employees on board to help with the changes. Creating an additional department supervised by the SMEs that handles these barriers will make Riordan manufacturing a success.
How or why they might occur
Barriers occur for many reasons, and some of the reasons they occur is the lack of communication from the management down to the lowest level. Communication must flow up and down to understand the organizations target and intents. The communication flow will allow the employees to understand the policies and procedures that Riordan Manufacturing has put in place. Another reason barriers occur are due to the lack of training that the employees do not receive. Having properly trained employees will assist with the proper flow of communication as well as the process and procedures that Riordan will implement. The cost to Riordan Manufacturing to implement any new sustainable plan will be a short term profit lost for the organization. The last important reason barriers occur is because resources are not in place as well as the SMEs to provide the guidance to become sustainable and maintain sustainability.
Consider financial, social, ethical, technical, and practical aspects of business
Financial cost, social concerns, and the environment are important aspects to the approach in becoming compliant with any legal requirements. The practical aspects barrier Riordan Manufacturing will encounter will be trying to improve their facilities with new pipes, air vents, and drainage systems. Implementing the new measures will have an impact on the technical barrier in the operations of the facilities to produce a product that can cause delays in production. Ethical and social issues are important to any organization that is trying to create and maintain their Environment Management System (EMS). The organization cannot allow anyone to use products or change manufacturing processes as that will be unethical.
Describe methods currently in place or necessary to ensure systematic monitoring of new sustainable practices. Riordan Manufacturing will implement some of the new processes recommended to deal with the oil, ink and the solvent issue. They will make sure to measure the air quality in the factory, recycle the oil keeping track of how much oil is been used, and how much solvent is been separated from the water. They have several measures of monitoring the three areas in the different facilities, but will need to improve in reporting and making changes when needed.
How are they measured or monitored?
Updating the existing reporting process for all the areas and conduct meetings with the leadership, employees and stakeholders to see what the best approach to any situation is. Adding additional measures to analyze any situation will allow Riordan Manufacturing to understand what is working and what is failing. Monitoring the air pollution and pounds of waste in all the Riordan Manufacturing facilities will allow them to keep track in monthly bases to improve sustainability.
What happens if a recommended practice is not working as it was intended?
Different courses of action (COA) must be completed for any one task. This COA allows the organization to decide on the best approach when dealing with any issue. The COA will outline the process, produces, and cost to the project. This different COA also provides the leadership with the different solutions to one issue. If the COA selected is not working they have other COA for the same situation they can quickly implement to solve any problem.
Riordan manufacturing will implement new solutions to help make them more sustainable. Of course, Riordan will need to identify their internal and external barriers to overcome, and once found putting strategies in place to overcome and avoid them. One of the biggest barriers is communication. Having a barrier of communication prevents the flow of understanding of policies and procedures as well as the targets and intents put in place by Riordan. Updating the reporting system as well as adding an additional measure to analyze situations, will allow Riordan to see which processes are successful and which ones failed.
Failed processes will be dealt with by putting together multiple courses of action so that solutions can easily be switched if one is not working as well as anticipated. Business organizations have an obligation to help sustain and preserve the environment for future generations. Riordan has taken the initiative in developing strategies that will incorporate sustainable business practices to ensure that the company and the employees leave less of a carbon footprint for future generations.
Ruark, C. A. (2013, August 9). Eliminating Barriers to Small Business Sustainability. Retrieved
from Triple Pundit: http://www.triplepundit.com/2013/08/eliminating-barriers-small-