Final Documentation Essay

Custom Student Mr. Teacher ENG 1001-04 21 March 2016

Final Documentation

I. INTRODUCTION
1.1 Background of the Problem
1.2 Overview of the Current Sate of Technology
1.3 Project Rationale

II. PROJECT DESCRIPTION
2.1 Problem Statement
2.1.1 Major Statement
2.1.2 Minor Statement
2.2 Proposed Research Project
2.2.1 General Objectives
2.2.2 Specific Objectives
2.2.3 Scope and Limitations
2.2.4 Methodology

III. PROJECT MANAGEMENT
3.1 Calendar of Activities
3.1.1 Description of Activities
3.1.2 GANTT Chart of Activities
3.2 Resources
3.2.1 Hardware
3.2.2 Software

IV. APPENDIX
4.1 References
4.2 Resource Person/s
4.3 Personal Technical Vitae

I. INTRODUCTION

1.1 Background of the Problem

Mystical Rose School of Caloocan Inc. was founded by Dr. Marcelina Gregore in 1993. It is located at Ilang-Ilang Street, Almar Subdivision, Camarin, Caloocan City. Since the day the school has been founded they were
using the manual library system, which give them hard time to record all the information.

The library has this Accession Book where the incoming books and information about the books are recorded. The book records were done manually. Every time a student asks about a kind of book, the librarian finds it hard to locate, because she still needs to go through the list in the Accession Book. Although each book has a unique Accession Number still the librarian couldn’t manage to find it easily because the records of the books in the Accession Book are according to the date received. It takes more time for the librarian to find the record of each book. The librarian also encounter problems in encoding the books’ information because of disorganized records because information about the books is being unmonitored, in a way that some books are not yet listed on the Accession Book. And aside from the Accession Book they are also using the Card Catalog which serves as a guide in locating the books.

There are huge amount of books in the library. It has different volumes, editions, authors, class, titles, subjects, years and publishers, and the accession number which set as a unique identity in every book in their library. It is very hard for the librarian to monitor all the books especially when it is encoded manually.

1.2 Overview of the Current State of Technology

A student who will use the library must log in first to the attendance book before they enter the library. They have to fill up the information needed like date, student’s name, year & section, time in and out and their signature. If they will borrow books the librarian will record it to the log book.

The people who can use the Library are the students, faculty and the Librarian. The Librarian is not required to go to the library every day. The librarian is on call. She has a schedule when to go to the school. When the librarian is not on schedule, the Aid takes the place on the work of the
librarian.

A student is allowed to borrow how many books they want when they are in the library. The student is also allowed to borrow two books with duration of two days. If the student failed to return the books within two days they are not allowed to borrow books the next time they borrow. And they are not allowed to bring it at home instead they could only borrow when they are inside the library. If the student lost the book, they must replace it with the same book. If the faculty will borrow books they could borrow books as much as they want, there is no limitation.

The process of recording the student’s information was done manually by recording on a log book where every student who enters the library needs to fill up the information such as name, section, year level and the date. Same as the book records, the librarian needs to record the book title, author, book number according to its date received and the date to the Accession Book. The record of the books is not arranged properly because it was arranged according to its date received not alphabetically or by subject matter. The system takes a lot of time and endeavor to handle so the librarian must ensure to keep track the records in the library.

1.3 Project Rationale

The following will benefit to the proposed System:

* Mystical Rose School of Caloocan Inc.
The school will be able to experience a Computerized Library System. It can monitor information and the books and records can be settled. The proposed system will record the list of all the books – plus the incoming books, in the library. It will record the students’ information who registered each day. Every time a student wants to borrow a book it will be inputted in the system and record it. It will help the librarian to manage the student’s record as well as the record and information’s of the books.

* Student
The student will no longer fill up all the information needed in the attendance book every time they enter the library. The transaction of a student will be faster in borrowing and returning of books.

* The proponents
The Computerized System is also designed for the benefits of the proponents for the compliance of the project in the subject System Analysis and Design and of course it widens their capabilities in creating their target program with the help of planning, researching, designing and developing. They will learn a lot not only in doing the system but also they will experience the real happening in the IT industry.

II.PROJECT DESCRIPTION

2.1Problem Statement

2.1.1 Major Statement
How will to proponents develop/design a Library System that will help the librarian monitor all the records of the books as well as the student’s information’s?

2.1.2 Minor Statement

* How will the proponents create a module that facilitates the security of the system?

* How will the proponents create a module that holds the record of books information?

* How will the proponents create a module that will hold the record of students and faculties who borrowed books?

* How will the proponents create a module that will hold the record of borrowed and returned books?

* How will the proponents create a module that will facilitate the availability of the books?

2.2Proposed Research Project

2.2.1 General Objectives
* To be able to create a Computerized Library System for Mystical Rose School of Caloocan Inc.

2.2.2 Specific Objectives
* To be able to create a module that facilitates the security of the system?

* To be able to create a module that holds the record of books information?

* To be able to create a module that will hold the record of students and faculties who borrowed books?

* To be able to create a module that will hold the record of borrowed and returned books?

* To be able to create a module that will facilitate the availability of the books?

2.2.3 Scope and Limitations

Scope
* Student Information
* It can add, edit and delete the important information of a student. Like name, address, guardian and contact number.

* Faculty Information
* Faculty can also borrow books.

* Transaction of Books
* Borrowing Books
* Returning Book

* User Accounts
* Librarian
* Aid

Limitations
* The system is not going to use a barcode reader.
* It is not capable in computing penalties.

2.2.4 Methodology

DATABASE NORMALIZATION

* The proponents use this method to organize the fields and tables of the database to minimize data redundancy and dependency. It helps create a much more flexible database design and it can handle better database security.

SYSTEM DEVELOPMENT LIFE CYCLE
* This serves as guidelines to the proponents because it provides a sequence of activities for the system. In order to create a proposed program, the proponents used this system to identify and to serve as the proponents’ guidelines and patterns in building a Library System for Mystical Rose School of Caloocan Inc.

Planning, Analysis, Design, Implementation, Maintenance

Planning
– The proponents managed different task by dividing the members of the group which each member have their own task to do.

Analysis
– After concluding the interview, we found out that the company is using a manual system. By creating a Computerized Library System, handling the list of books and students, monitoring, and transactions would be easier and time saving. The proponents gathered required information’s needed for the system.

Design
– The design of the system is based on the information being gathered by the proponents. For the system is properly designed, the codes are easily generated.

III. Project Management

3.1 Calendar of Activities

3.1.1 Description of Activities

* Week 1
The proponents passed the proposal letter to the Mystical Rose School of Caloocan Inc., and it was approved by Mr. Mark Gregore, OIC of the school on the other day. * Week 2
The proponents conducted an interview to the librarian and started to make the chapter 1 of the documentation.

* Week 3
The proponents started to make the chapter 2 of their documentation. And about 30% of the back-end of the system was made.

* Week 4
The proponents finished the design of their system.

* Week 5
The proponents finish the chapter 4 of their documentation. The proponents make the 50% of their system.

* Week 6
The proponents finished the 75% of their system and make some revision on the documentation.

* Week 7
The proponents finished their system as well as the documentation.

3.1.1 GANTT Chart of Activities

3.2Resources

3.2.1 Hardware

* Computer Set
* Netbook
* Laptop

3.2.2 Software

* Microsoft Office 2007
* Visual Basic 6.0 SP6
* Windows XP
* Windows 7

IV. APPENDIX

4.1 References
Google
* www.Google.com
Sourcecode
* www.Sourcecodester.com

4.2 Resource Person/s

* Prof. Harold Ramirez Lucero

Professor/Dean

College of Information Technology

Colegio de Sta. Teresa de Avila Foundation Inc.

Email: [email protected]

Contact No.: 09233033855

* Prof. Carlo Dino Santos
Professor

College of Information Technology

Colegio de Sta. Teresa de Avila Foundation Inc.

4.3 Personal Technical Vitae

Trixia Marie C. Albelda
No. 69 Marcos Rd, Freedom Park 6, Brgy Batasan Hills, Quezon City Mobile: 09077045988
Email: [email protected]

EDUCATIONAL ATTAINMENT:

Course Presently Enrolled In: Bachelor of Science in Information Technology

Tertiary: Colegio de Sta. Teresa de Avila Foundation Inc.
No. 6 Kingfisher St., Corner Skylark St., Zabarte Subd., Novaliches, Q.C.

Secondary:Batasan Hills National High School
IBP Rd., Batasan Hills, Quezon City
2006-2010

Primary:Merry Mount Preparatory School
No. 96 Ilang-ilang St., Payatas A, Quezon City
2000-2006

PERSONAL BACKGROUND:

Age:18
Sex:Female
Birth Date:May 28, 1994
Height:5’5
Weight:110 lbs.
Civil Status:Single
Citizenship:Filipino
Language:Filipino and English

WORK EXPERIENCE

On The Job Training
Teletech Novaliches
June 1 – August 30

SEMINAR ATTENDED:

Leadership Training Program
CWTS – NSTP
Feb. 12 – 13, 2011

CHARACTER REFFERENCE:

Mr. Rechor Quijano
Business Communication Specialist
Teletech Novaliches
Mobile: 09328925781

Mr. Harold Lucero, MIT
Dean, Information Technology Department
Colegio de Sta. Teresa de Avila
Mobile: 09233689633

Mrs. Cila B. Madrid
Directress, CBM Tutorial Center
Nieves St., Batasan Hills, Quezon City
Mobile: 09205065922

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

____________________________
Applicant’s Signature

Lorraine D. Drilon
3630 Heavenly Drive San Agustin Novaliches, Quezon City
Mobile: 09306610648
Email: [email protected]

EDUCATIONAL ATTAINMENT:

Course Presently Enrolled In: Bachelor of Science in Information Technology

Tertiary: Colegio de Sta. Teresa de Avila Foundation Inc.
No. 6 Kingfisher St., Corner Skylark St., Zabarte Subd., Novaliches, Q.C.

Secondary:Novaliches High School
TS Cruz Subdivision, San Agustin Novaliches, Quezon City
Primary:San Agustin Elementary School
Heavenly Drive San Agustin Novaliches, Quezon City
2000-2006

PERSONAL BACKGROUND:

Age:19
Sex:Female
Birth Date:October 5, 1993
Height:5’3
Weight:108 lbs.
Civil Status:Single
Citizenship:Filipino
Language:Filipino and English

WORK EXPERIENCE

Service Crew-Cashier
Jollibee SM Nolvaliches
November 5, 2011 – Present

SEMINAR ATTENDED:

Leadership Training Program
CWTS – NSTP
Feb. 12 – 13, 2011

CHARACTER REFFERENCE:

Mrs. Aurora “Thet” Nolasco
Assistant Restaurant Manager
Jollibee SM Novaliches
Mobile: 442-60-16

Mr. Harold Lucero, MIT
Dean, Information Technology Department
Colegio de Sta. Teresa de Avila
Mobile: 09233689633

I hereby certify that the above information is true and correct to the best
of my knowledge and belief.

____________________________
Applicant’s Signature

Gernalin J. Iglesia
7198 Sto. Nino St. Maligaya Park Subd. Caloocan City
Mobile: 09126792363
Email: [email protected]

EDUCATIONAL ATTAINMENT:

Course Presently Enrolled In: Bachelor of Science in Information Technology

Tertiary: Colegio de Sta. Teresa de Avila Foundation Inc.
No. 6 Kingfisher St., Corner Skylark St., Zabarte Subd., Novaliches, Q.C.

University of St. La Salle Bacolod
Corner La Salle Street Bacolod City, Negros Occidental
2008-2009

Secondary:Dona Monsterrat Lopez Memorial High School
Rizal St. Silay City, Negros Occidental
2004-2008

Primary:Adela Elementary School
Sitio Adela Silay City, Negros Occidental
1998-2004

PERSONAL BACKGROUND:

Age:21
Sex:Female
Birth Date:August 11, 1991
Height:5’2
Weight:110 lbs.
Civil Status:Single
Citizenship:Filipino
Language:Filipino, Hiligaynon and English

WORK EXPERIENCE

On The Job Training
VS & F Frontline Services Inc.
April 10-May 2, 2012

SEMINAR ATTENDED:

Leadership Training Program
CWTS – NSTP
Feb. 12 – 13, 2011

CHARACTER REFFERENCE:

Ms. Annie L. Salvador
Manager, Accounting Department
VS&F Frontline Services Inc.
Mobile: 9374980

Mr. Harold Lucero, MIT
Dean, Information Technology Department
Colegio de Sta. Teresa de Avila
Mobile: 09233689633

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

____________________________
Applicant’s Signature

Sarah Jane I. Jacob
J, Zuniga Cmpd, Mahogany St., Silanganan Subd., Caloocan City Mobile: 09104802694
Email: [email protected]

EDUCATIONAL ATTAINMENT:

Course Presently Enrolled In: Bachelor of Science in Information Technology

Tertiary: Colegio de Sta. Teresa de Avila Foundation Inc.
#6 Kingfisher St., Corner Skylark St., Zabarte Subd., Novaliches, Q.C.

Secondary:Novaliches High School
T.S Cruz, Novaliches, Quezon City
2006-2010

Primary:Damong Maliit Elementary School
San Antonio Subd., Novaliches, Quezon City
2000-2006

PERSONAL BACKGROUND:

Age:18
Sex:Female
Birth Date:December 23, 1993
Height:5’4
Weight:100 lbs.
Civil Status:Single
Citizenship:Filipino
Language:Filipino and English

WORK EXPERIENCE

On The Job Training
Land Registration Authorization
May 14 – June 10

SEMINAR ATTENDED:

Leadership Training Program
CWTS – NSTP
Feb. 12 – 13, 2011

CHARACTER REFFERENCE:

Mrs. Imelda Teneza
General Secretarial
Land Registration Authorization

Mr. Harold Lucero, MIT
Dean, Information Technology Department
Colegio de Sta. Teresa de Avila
Mobile: 09233689633

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

____________________________
Applicant’s Signature

Daryl S. Llagas
379 camia St. malaria Rd. Caloocan City
Mobile: 09169261853
Email: [email protected]
.

EDUCATIONAL ATTAINMENT:

Course Presently Enrolled In: Bachelor of Science in Information Technology

Tertiary: Colegio de Sta. Teresa de Avila Foundation Inc.
No. 6 Kingfisher St., Corner Skylark St., Zabarte Subd., Novaliches, Q.C.

Secondary:Manuel luis Quezon High School.
Malaria Caloocan City
2006-2010

Primary:Tabe Elementary School.
Tabe Guiguinto Bulacan
2000-2006

PERSONAL BACKGROUND:

Age:18
Sex:Male
Birth Date:February 8, 1994
Height:5’7
Weight:140 lbs.
Civil Status:Single
Citizenship:Filipino
Language:Filipino and English

WORK EXPERIENCE

On The Job Training
Teletech Novaliches
June 1 – August 30

SEMINAR ATTENDED:

Leadership Training Program
CWTS – NSTP
Feb. 12 – 13, 2011

CHARACTER REFFERENCE:

Mr. Rechor Quijano
Business Communication Specialist
Teletech Novaliches
Mobile: 09328925781

Mr. Harold Lucero, MIT
Dean, Information Technology Department
Colegio de Sta. Teresa de Avila
Mobile: 09233689633

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

____________________________
Applicant’s Signature

Zedrick Adrian C. Salunga
Blk 15 Lot 13 Tulip Street Palmera Phase 1, Camarin, Caloocan City Mobile: 09303401304
Email: [email protected]

EDUCATIONAL ATTAINMENT:

Course Presently Enrolled In: Bachelor of Science in Information Technology

Tertiary: Colegio de Sta. Teresa de Avila Foundation Inc.
No. 6 Kingfisher St., Corner Skylark St., Zabarte Subd., Novaliches, Q.C.

Secondary:Mystical Rose School of Caloocan Inc.
Ilang-Ilang Street, Almar Subdivision, Camarin, Caloocan City
2006-2010

Primary:Union Village Christian Academy
Palmera Springs Phase V, Camarin, Caloocan City
2000-2006

PERSONAL BACKGROUND:

Age:18
Sex:Male
Birth Date:July 10, 1994
Height:5’2
Weight:98 lbs.
Civil Status:Single
Citizenship:Filipino
Language:Filipino and English

WORK EXPERIENCE

On The Job Training
Teletech Novaliches
June 1 – August 30

SEMINAR ATTENDED:

Leadership Training Program
CWTS – NSTP
Feb. 12 – 13, 2011

CHARACTER REFFERENCE:

Mr. Rechor Quijano
Business Communication Specialist
Teletech Novaliches
Mobile: 09328925781

Mr. Harold Lucero, MIT
Dean, Information Technology Department
Colegio de Sta. Teresa de Avila
Mobile: 09233689633

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

____________________________
Applicant’s Signature

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