Effective Presentation of Information to an Audience

Various modes of presenting information to an audience

The different ways in which information can be presented to an audience; these can be in form of oral presentation which can be in form power point presentation, the use of white boards and card boards. The second mode of presenting information to an audience involves the use of printed materials such as flyers. The most effective method is the use of power point presentation application. Power point has a lot of advantage to both presenters and the audience.

Some of the merits include:

1. Enable the use of visuals styles and pictures which enhance the presentation of the information to the audience.
2. It makes the presenter less nervous during the period of presentation because the audience will focus mainly on the visual elements rather than the presenter.
3. It helps display other supporting materials in the way people can see
4. Presenters can sell their materials and idea easily
5. There are in-built animation which makes the presentation session interesting
6. People tend to gain more when things are presented to them with various forms of illustrations such as video, sound
7. There are also various in-built templates which helps the organizer to organize the presentations.
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How to effectively use visual aids in power point presentations

Effective use of visual aids must be aimed at reducing distractions, and a boring presentation duration. That can only be done when visual aids of good quality are incorporate in the presentation, this has a greater influence on the audience because they tend to remain focus.

Pictures, graphs, symbol, clip-arts are of great value when it comes to power point presentation and their effective use can be achieved when the presenter consider the type of appearance, text, graphs, charts e. t. c Appearance can be made better by choosing the proper template, color such as black and white should be avoided and those of bright colors which should not be more than 3 or 4 is quite ideal. The text format should take into consideration the distance of the audience to the presentation, when audience is little bit far from the screen bold and thick fonts are indicated.

Sentences or words that are important than other can be made in formatted in italics and underlined so as catch the attention of the audience. Essay 2 Effective presentation Effective presentation can be achieved only if the presenter, adequately prepare for the presentation period by proper design of the power point presentation. Effective design of the presentation can be achieved by taking into consideration the type of templates, graphics. Color, pictures, charts, slides no, graphs and fonts he or she will be using.

The templates; there are various templates for each category of presentation and for a business presentation a clear and straightforward template is the best. The choice of template also depend on the type of audience the presentation is meant for, I mean their level of expatriate. Graphic and color; both depend on some factors such as the distance of the audience to the screen of the projector and it also depend on the purpose of the presentation. I also need to adequately understand the materials so as to effectively pass it across to the audience.

Contrasting colors are the best and if there’s any color that is use by the company I can also incorporate it into the color scheme. Charts and graphs; graphs, charts and pictures are very important when it comes to business presentation. This gives a better picture of the company growth and development. I will try as much as possible to reduce fancy pictures which could cause some sorts of distraction. Fonts; used to format the text of the presentation and the most popular types of text font for business presentation is the Swiss.

This is because of its attributes which can help the audience to grasp the presentation effectively. Proper analyses of the purpose of the presentation, analyses of the type of audience and proper design of the power point are the pre-requisite for effective presentation

Reference

1. Darrell, Zahorsky. (2008). 8 Secrets to a knockout business presentation. Small business information. Retrieved August 15, 2008 From http://sbinformation. about. com/od/sales/a/presentationtip. htm