Developmental time Essay
The time taken in the development of Automated office systems support varies with the approach employed. Other factors inherent of an organization also play an important part in the determination of the total time the organization will take in coming up with a new system (Tapscott, 1998). The developmental time can be viewed in two contexts; the time taken in building an Automated office systems support and the time taken in buying an off-shelf Automated office systems support.
The time taken in building a new Automated office systems support is generally larger than that taken in buying (Tapscott, 1998). Moreover, the factors that are influential on the overall time taken in building are more compared to those in buying. The total time taken in building is influenced by internal and external factors which include; the availability of resources, the organization and coordination of all those involved in the implementation of the project. The level and the availability of the required expertise within the organizations working environment is a consideration.
The availability of the required software and hardware components necessary in coming up with Automated office systems support is fundamental. The software and the hardware components must be as per the required functionality set by the organization needs. Change in government policies and market trends may greatly affect the availability of the required components and thus have an effect n the developmental time (Tapscott, 1998). In addition the needs of the users often change with time and this may require the modification of components that are already in place which lead to delay.
The time taken in buying a new system is highly dependent on external factors that are not within the control of the organization (Tapscott, 1998). In most cases organizations lose time in this stage for reasons that are not within their reach or control. Buying as a process requires a well established resource base and a good legal framework to fully engage the system as a whole (Kenyon, 2001). The market conditions are influential on the speed of purchase and thus very important in the determination of the total developmental time.
The actual location of an organization is also important in evaluating the total buying time. An organization in an urban setting find it easy to buy software and hardware components as the availability and cost associated with their purchase is small compared to those in a rural setting. Personnel This is also one of the most overlooked factors (Kenyon, 2001). In consideration of the personnel, decision on whether to buy or build an Automated office systems support requires company wide consultation (Kenyon, 2001).
As organizations analyses their resources they must determine what they have and the needed personnel required for the implementation of the Automated office systems support. The organization should determine the number of available technical staff available for the support. If organizations lack or anticipate a lack of personnel, they must decide on when and where the required staff will be obtained from, which may involve the determination of the cost of the support (Kenyon, 2001). Money Money is an important consideration in strategic development as it affects the nature of the budget.
A limited or unlimited budget has a great bearing on the choice of whether to buy or build an Automated office systems support (Katzan, 2002). In consideration of the budget both individuals and organizations must consider the short and long term benefits that will be accrued by the implementation of either methods. This may also involve the analysis of the effects of the non-implementation of the alternative. The importance of money is such that without it the project is non-existent (Levy, 2001).
Therefore, organization are required to accurately estimate their resource requirements before a decision on whether to buy or build an Automated office systems support is made. The cost involved in both cases have to be estimated and any other factors that may affect the estimated cost determined. Moreover, since all factors can never be determined accurately, including a contingency or escape plan in the formulation of the original policy will ensure that the organization is well prepared for any eventuality (Kenyon, 2001).
The effect of money on the total time taken also depends on the government policies, market and industry condition that can affect the availability of resources especially money (Carter, 1999). Expected change in areas that currently affect the availability of funds largely determines the feasibility of the project in future. The availability of additional funding and all the factors that affect it, which may include legal and political issues all play important roles.