Conference Management

The Web tools allow a host of tasks to be handled efficiently. These tasks cover the whole range of conference related business, Including the Issuing of call-for-papers and providing information about the conference, methods of contacting the conference organizers, registrations of interest, online submissions of abstracts (and, later on, full papers) and online reviewing of contributions. The project has satisfied a number of criteria In terms of suitability for engendering graduate qualities In senior engineering dents.

The advent of Internet-based online systems has revolutionized the management of almost every conceivable form of human activity, ranging from making purchases to handling finances.

Indeed, the organization of professional conferences has been no exception. Gone are the days for calls-for-papers, paper submissions, and registration documents that need to be printed and distributed at substantial cost by regular post. All this, and more, can now be routinely achieved online. It may not be generally recognized how complex a task organizing a conference is.

Many logistics problems can be solved in a sensitive way by avoiding bottlenecks and inadvertent friction points.

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If online resources are to be utilized, this requires the mastery of sophisticated skills ranging from systematic thinking to multifaceted computing skills, Regrettably, generic software for practical online conference management *A revised and expanded version of a paper presented at the 4th Global Congress on Engineering Education, held in Bangkok, Thailand, from 5 to 9 July 2004.

This paper was awarded the JUICE gold award (third grade) by popular vote of Conference artisans for the most significant contribution to the field of engineering education.

Is hardly available. These factors make the task suitable as a challenging topic for a final year electrical engineering project. The authors of this paper have variously been entrusted with the responsibility of organizing international conferences. This group project.

It is a standard requirement at the University of South Australia (Unison), Adelaide, Australia, for final year students to produce a design specification as a guide that leads to the implementation of the project [1]. The design specification is to identify the constraints on resources for the project and establish criteria to gauge the success of the outcome. In this case, students were given the task of creating a Webbed management system for an international conference.

The submission of abstracts and papers: Provision must be made for proposed contributions to be up-loaded directly via the Web site. Review process: Task assignment for reviewers must be well defined with clear guidelines, enabling reviewers password-protected access to submitted documents to be reviewed so as to ensure confidentiality. Administration: The inference administrator must have user-friendly access to the Web site in order to manage the different aspects of conference organization, including communication with registrants, prospective authors and reviewers.