Explain the difference between legislation, codes of practice and workplace policies A legislation is a law made by the government that dictate the general rules. The code of practice is more like how to put in to practice the legislation setting up the standards and the ethics. The work place policies are “rules” made by the employer that may be different from an employer to another but never in contrast to the legislation or the code of practice. Candidates are required to outline the main employee and employer’s responsibilities under the following health and safety legislation:
Health & Safety at Work Act
Provide and maintain safety equipment and safe systems of work Ensure materials used are properly stored, handled, used and moved Provide information, training, instruction and supervision – ensure staff are aware of instructions provided by manufacturers and suppliers of equipment Provide a safe place of employment
Provide a safe working environment
Provide a written safety policy/risk assessment
Look after the health and safety of others, for example the public
Talk to safety representatives
Take care of their own health and safety
Co-operate with their employers
Not interfere with anything provided in the interest of health and safety
Stick to the law
The Workplace (Health, Safety & Welfare)
Maintenance of the salon and the equipment in the salon.
Ensure the correct ventilation of the salon, temperature and lighting. Ensure salon hygiene, cleanliness and the disposal of waste material. Ensure an appropriate workspace in the salon (workstation and seating). Check condition of floor and traffic route through the salon. Have drinking water supply.
Have an area for rest, eating and changing (if required), storage of clothing.
Have sanitary conveniences.
Have areas of glazing in the salon (windows, doors and partitions).
Co-operate with their employers to keep everything on top
The Provision and use of Work Equipment Regulations
Make sure all their staff are trained and fully equipped
Make sure they are accompanied by suitable safety measures
Make sure that there are markings and warnings around the salon e.g. wet floor signs if the salon floors were wet.
Make sure they supervise the employee when needed.
Make sure there staff have the qualifications and experience to work in there salon.
Make sure they stick to the requirements of working in the salon Make sure they are trained to carry out a treatment safely
Make sure they are aware of markings and warnings around the salon.
Making sure they understand how to use electrical equipment Making sure their equipment is clean and hygienic when using it on other clients. Also testing their products on the client before starting a treatment on them.
The Manual Handling Operations Regulations
To avoid the need of his employers to undertake any manual handling operations at work which involve a risk of them being injured. Take appropriate steps to reduce the risk of injury to those employees who are undertaking any such manual handling operations with general indications of the weight of each load. Make sure that there is a visual explanation of the correct and incorrect way to lift and move a load for all employee’s to have access to at all times. Make sure that all employees are aware of the weight restrictions which apply when lifting or moving a load.
Follow appropriate systems of work laid down for their safety Make proper use of the equipment provided for their safety
Co-operate with their employer on health and safety matters
Inform the employer if they identify hazardous handling activities Take care to ensure that their activities do not put others at risk
The Personal Protective Equipment at Work Regulations (PPE) Employers’ Responsibilities
The maintenance of equipment
To provide adequate numbers of equipment and to replace when numbers fall low To train and make employees aware of where and when they will have to wear PPE Keep PPE in allocated areas
To make employees aware of why they will need to wear PPE and what risks will occur if this equipment is not worn.
To ensure all PPE is put back in the allocated spots for others to use. To make sure PPE is worn when a therapist is prone to a risk. Dispose of PPE correctly.
Ensure the item of PPE used is clean and ready to be used again.
The Control of Substances Hazardous to Health Regulations (COSHH)
To provide employees with a safe working environment.
Make sure employees are well informed and trained
To read all the necessary information about COSHH
To use all dangerous chemicals and related equipment appropriately To inform the employers or management if anything happens that could become a hazard
The Electricity at Work Regulations
To comply with the regulations as far as matters are under their control. To inform any employers of the regulation and how it applies to them.
To co – operate with their employer.
To be informed on the electricity at work regulations in order to full fill health and safety.
To take responsible care of the health and safety to him/herself and of other persons who may be affected by their actions.
Reporting Injuries, Diseases and dangerous Occurrences (RIDDOR) Employer’s Responsibility
To provide accident book/form
To provide First Aid kits
To inform and train all employees about the procedures
To provide First Aid training for some employees and make others aware of who is qualified to give First Aid
To be aware that any accidents, injuries or any dangers should be recorded and reported To be aware of who they should report to know where is first aid box and who is trained to give first aid To know that occupational diseases also need to be recorded, for example, dermatitis.