Changes in Information Technology (IT) allow schools to utilize databases and applications such as Student Information System (OSIS) thus making the accessing of records centralized. These applications improved the traditional manual-transaction processing systems. Thus, most universities switch to the system because of its effectivity to acquire, process, store and retrieve information from the proposed system. Moreover, this system is accessible to all students’ information.
Marrero (2009) in his study entitled “Student Information System for the University of the Cordilleras” stressed that the concept of Information Systems (IS) emerged in the early 1960s. More often, when information system is defined, the field Information Science is always associated, IS is an academic field that deals with the generation, collection, organization, storage, retrieval, and dissemination of recorded knowledge. Furthermore, it is a collection of related components designed to support operations, management, and decision making in an organization. Generally, IS is supposed to inform people. Information System supports people or users in makingintelligent decisions based upon the information derived from reliable data.
The success of knowledge-based institution lies in their information systems. Information systems are more than just computer programs; it is a much more general concept. It refers to the wider system of people, data and activities, both computer- based and manual, that effectively gather, process, store and disseminates organizations’ information. Though information and communications technologies, thus, institutions are playing an increasing role in meeting information needs.
(http://www.internationalgraduate.net/information-systems.htm) MIT (2009) gave emphasis that Student Information System (SIS) provides students with access to their academic and biographic records as well as the ability to update their address information and pre-register for classes; it provides instructors and departmental administrators with class list information; and provides advisors and departments with access to the individual academic records of their students.
Therefore, SIS is an integrated approach in acquiring, storing, analyzing and controlling the flow of student data throughout the institution. Highly developed SIS can be useful in nearly all institutional departments’ functions and can greatly increase efficiency and response times of traditional labor and time-intensive processing of student data. Information systems, as a discipline focus on exploring the interface between management. Information Systems mediates the two opposing worlds of human activity systems and information technology. In narrow sense the term information system or computer-based information system refers to the specific application software that is used to store data records in a computer system and automates mostly of the information-processing activities of the institution.
Computer-based information systems are in the field of information technology. (Lindsay, John, 2000) According to Evangelista(2009) the university’s Student Information System (SIS) of Nueva Vizacaya State University is a secure, web accessible interactive computer system that allows user access to grade reports, transcripts, schedule of classes, and remaining balance for the semester and register for classes online.
Through the system, students would be assigned a unique identification number. All data to and from the university would use that unique identifier. The use of individual student records would: (1) Increase the admissions capacity to follow a student progress over time; (2) provide better quality data to drive more enlightened policy decisions resulting in enhanced educational opportunities for all students; (3) reduce data collection burden through SIS; and 4) as a tool of parents in monitoring the academic performance of their children.