This report is to the executive directors and will be outlining the importance of retaining the HR function within the business. I will be explaining how HR activities support the organisations strategy and how HR professionals support line managers and their staff. HR is essential to the smooth running of the business. HR is there to ensure that the company do not have a high turnover of staff and that training is given to employee. HR is essential to help the company meet its targets, and ensuring that the company complies with legal requirements including Health & Safety.
How three HR activities support the organisations strategy
Recruitment is co-ordinated by the HR department and is a major factor on how your business recruits the right type of people to carry out the tasks required. HR will in this instance start from the beginning and advertise for the positions to be applied for, HR will also screen and interview the right type of candidates required and then Induct them once the candidate is successful in getting the position. This is a time consuming job which the department that HR are recruiting for will not have time for and can spend their time concentrating on their departments. HR are responsible for sending out the necessary letters and paperwork to the candidates.
Disciplinary’s / Grievances
Disciplinary’s are usually completed due to a employee mis conduct or absence related. The HR team usually monitors all absences and would notify the line manager of any concerns. HR support the line managers by attending these disciplinary meetings and advise on the best course of action to be taken, HR are also responsible for ensuring the necessary paperwork is completed for the disciplinary to take place. Grievances are dealt with by the line managers also and again HR is responsible for ensuring that grievances are dealt with fairly and equally.
The HR department are responsible for inducting all new employees who enter into the business. Inductions are quite important in how the new employee fits into the business and responds with the demands and the business strategy. All new employees should be inducted with the practices, policies and procedures and the culture that the company operates in. This will allow the new employee to familiarise and settle into their role with how the business works, this should help keep the employee retention level quite low. The induction process done ‘effectively reflects the employer brand and the values the organisation is promoting. It is important, therefore, to ensure that the induction process reflects the values and culture of the organisation’ (CIPD, 2014)
Three ways HR professionals support line managers and their staff Performance management
The HR function here will provide you with the best way to maximise the potential of your employees. If you have underperforming employees HR will be able to help you get the maximum out of them. The process is ‘performance management’ during this period the employee will go through a set of meetings to discuss their performance shortfalls. if after reviewing the shortfalls the HR department are able to advise of the further necessary steps to take e.g. disciplinary, warnings etc. HR are there to support the managers carrying out the meetings and advising of the best way forward.
The HR function for the business in a legal matter would be to ensure that the organisation activities are complying with legislative requirements i.e. pay increase, working time regulations. HR would have to know the employment law to a degree in this way HR would act as an advisor for the company. We may also be making a decision on some occasions depending on the circumstances surrounding the issue or speak to the line managers on further training. more importantly HR are responsible for keeping records e.g. disciplinary, absences, training, ‘as these good records can afford real protection for employers and managers who may need to defend their actions at a tribunal or In other courts’ (Martin and Whiting, 2013). If the company fails act accordingly to the legal requirements they could possibly face claims, and also the last instance close down the company
HR is responsible for the training aspect of the business, if a department identifies the need for a training requirement they will notify the HR department. The HR departments responsibility would be to find how the training is going to be given out, i.e. external or internal If external training is required HR who have to find a company who deliver the training and find out the necessary information. This may include costs, venue, duration. HR would also draw up the relevant training contracts so that the company would not lose out financially if the employee was to leave once they had received the training.
To conclude the above points which I have mentioned, the HR department is an integral part of the organisation and is essential in meeting the business strategy. As you can see from the report without the HR department the business cannot function properly, by reducing the size of the HR department you may ultimately affect other parts of the business and the strategy as whole. This may lead to an increase in employee retention and legal costs in the form of claims, tribunals etc.
The examples of the parts of the business given above where HR is essential are a few and many more functions within the business need the HR department. The HR department are also their to support employee’s and for them to come and see and speak to someone in private and confidential nature this helps with employee relations. With the help of the HR department employees within the organisation are being given the necessary training. These employees who are given the opportunity of progress with the company are more devoted to meeting the business need and most of all the strategy.
CIPD. (2014). What is an Induction. Available: http://www.cipd.co.uk/hr-resources/factsheets/induction.aspx#link_2. Last accessed 04th December 2014.
Martin, M. and Whiting, F.. (2013). Human Resource Practice. 6th ed.. CIPD.