To make sure effective implementation of university’s health and safety policy and codes of safe working practices, Deans and Directors are responsible to the Vice Chancellor for managing the health and safety department. In order to achieve this they will have to ensure effective monitoring of health and safety issues to upraise the health and safety environment which is an important part of the school, faculty, and service activities. Risk assessment people should be hired to make sure that proper training is provided.
Also to make sure that annual health and safety return is timely submitted to health and safety committee and to make sure that they thoroughly implement the health and safety policies within the area of their control. They will have to take care that basic training is provided to drivers who are carrying passengers in passenger carrying vehicles (except cars). To take timely actions on complaints from different areas like Faculty, Trade Union safety representatives, school, health and safety environmental services and advisors.
To make sure that annual inspection of workplace is carried out in a planned and systematic manner but biannual inspection can be conducted to deal with high risk activities. To take timely advice from health and safety department on issues related to health and safety. Also to make sure that all safety policies and codes along with safety work procedures are in place as required. Health and safety advisors should be provided with enough time to carry out their duties like internal audits of university. Ensure that annual health and safety action plans have been prepared and submitted to the Health & Safety Committee upon request.
To make sure accidents are taken into notice and accident investigation reports are submitted. In this regard sufficient training should be ensured to overcome these accidents. Proper risk assessment should be conducted of every activity and proper results must be recorded where necessary. While executing the health and safety audits they need to cooperate with the head of health and safety. Appointment of health and safety advisor of each school, faculty and services is very important. Safe working environment should be encouraged.
University emergency procedures should be known to all. Whenever new equipment are installed, staff training should be mandatory. Also new staff should be given proper induction on health and safety. Before installing and after installation of all electrical equipments should be annually tested i. e every 4 years for IT equipments. Those who are affected by changes in rules of school, faculty and services should be provided proper consultation on every procedure. Assuring proper arrangement of regular assessment needs of health and safety performance.
To make sure that all training needs are identified and met on time. Also to make sure that people hired from external contractors meet the criteria and requirements of ‘Code of Safe Working Practices for Contractors employed by Staffordshire University’. Sub divisions headed by senior managers will be included in the structure of school, faculty and service. The implementation of university’s health and safety will be under control of these managers according to their area of concern. All these activities will be coordinated by health and safety advisor of school, faculty and service.
Proper training will be provided to dean and directors to make sure that they meet all their responsibilities and compliance with statutory requirements. This training will help them to carry out their responsibilities in an efficient manner. Appropriate standards and guidance will be provided in this regard.
Director of Estates In addition to those general health and safety responsibilities as directors, the Director of Estates holds the following responsibilities: Proper supply of drinking water, proper lightening, and proper ventilation must be ensured.
For all university buildings suitable fire risk assessments must be up to date. Entry and exit of university emergency should be properly assessed and maintained. Proper and timely results must be recorded of risk assessment of each and every activity, substances and processes undertaken. University buildings and services should not harm or endanger the person working or using them. Proper maintenance of these buildings and services must be ensured. Maintenance staff should be informed and should be well aware of any health and safety issue that may arise in university premises including student accommodation units.
Timely actions must be taken on every complaint regarding health and safety implications from faculty or services. Emergency lightening, fire alarms and smoke alarms all such equipments must be properly tested and maintained according to the timely plan (Including student accommodation units). Student investigators must be appointed and trained to deal with hazardous situations. People having good and sound knowledge should be considered in this regard. University’s Accident Investigation Report Form has been completed after investigating relevant estate activities and spheres of duties.
Periodic inspection must be carried out of university buildings to ensure the effectiveness of maintainenece program and remedial actions must be taken on timely basis. Estate vehicles must be properly maintained and serviced to avoid accidents. In accordance with the Electricity at Work Regulations and the IEE Code of Practice for In-Service Inspection & Testing of Electrical Equipment the proper and fixed wiring of each and every university building must be ensured along with proper inspection and all records must be kept.
A planned cleaning program must include all lecture theatres, toilets, classrooms, corridors and offices etc. Development of proper health and safety “Action plan” must be ensured and this must be submitted to Health & Safety Committee upon request. Standards outlined in the ‘Code of Safe Working Practices for Contractors Employed by Staffordshire University’ must be followed by external contractors commissioned by Estates complies with relevant statutory provisions. Also to make sure that all portable electric appliances used within the premises are thoroughly tested and does not in any way harm the people using them. Proper records must be maintained of their testing. The grounds chemical, equipment and machinery all must be maintained and used safely according to current regulation authority.
Head of Health & Safety The Head of Health and safety is basically a competent officer appointed under the Management of Health and Safety at Work Regulations 1999. He reports to the Director of Estates on daily basis for executing his duties, but he can access to the University Executive directly on matters considered appropriate.
His duties involve a combination of advisory and executive functions. In order to maximize the effectiveness of his role, he will work closely with Dean’s/Directors and other colleagues. His main duties will involve: To promote health and safety within the university. A proper database to be maintained for safety information and guidance. Regular review on effectiveness of health and safety training. Support and help must be provides to Safety Advisers of school, faculty and services in the execution of their duties.
A continued professional development program must be followed. On all the issues and matters related to health and safety, the Vice Chancellor must be advised through Human resources. Proper advice on statutory provisions must also be delivered. University health and safety procedure, codes of safe working practices, policies, rules and routines all must be developed, implemented and monitored. Compilation of accident data ant to prepare an annual health and safety report for submission to the Board of Governors is also the main duty of head of health and safety.
Annually appraising the effectiveness of health and safety policy of university and providing an effective information service is also mandatory. Regular audit of school, faculty and services health and safety management to ensure their effectiveness and remedial training must be provided for any gap identified during these audits. In case of any reported health and safety incident, investigation must be carried out and timely remedial actions must be taken by the head.
The bodies whose activities can influence the health and safety issues of university must be shown their interest in general meetings. External safety services, Trades’ Union Safety Representatives and specialists must be provided with efficient and effective communication. Well off communication must be kept with appropriate enforcement agencies and co-coordinators during their inspection and visits. Work as an administrator in all aspects of work related to health and safety committee and also to carry many other such health and safety activities assigned by university.