Today, we are living in a modern age engaged in highly computerized technology where computer devices manifest everywhere aiming to enhance individual lifestyle and most especially in the world of business. Manual operations are considered out of date and are left behind because of modern technology. Using computers and modern technology is a great help to every individual most especially to business transaction. Individuals and companies today wants manual operations to be replace with an automated one in order for them to have a better and easy lifestyle and operations. But today, many companies even local government offices are using manual operations that consume a lot of time, money and effort that gives every individual and companies a hard time. As modern technology continues to improve, all processes are automated and are moved onto the web or cloud based.
The online job posting system replace the manual operation of the office regarding the posting of jobs, referral and screening of applicants, recording and creation of reports and information and screening and communication with companies. Online job posting will improve the office services and provides convenience on the applicants, employers and office staff.
The Public Employment Service Office or PESO is a multi-service facility that was established to provide information and assistance to DOLE clients and constituents of local government units (LGU’s). It makes available under one roof the various employment programs and services of the Department of Labor and Employment (DOLE) to enable all types of clientele to know more about them and to provide assistance on employment and income opportunities or other specific assistance needed. It’s services are to provide job fairs, livelihood and self-employment bazaars, Special Credit Assistance for Placed Overseas Workers, Special Program for Employment of Students and Out-of-School Youth, Work Appreciation Program, Workers Hiring for Infrastructure Projects and Other programs/activities developed by DOLE to enhance provision of employment assistance to PESO clients
This study focuses on the ordering process in Public Employment Service Office. The Public Employment Service Office or PESO is a non-fee charging multi-employment service facility or entity established or accredited pursuant to Republic Act No. 8759 otherwise known as the PESO Act of 1999. The Republic Act No. 8759 was signed in to law on February 14, 1999. Its purpose is to carry out full employment and equality of employment opportunities.
1. Ensure the prompt, timely and efficient delivery of employment service and provision of information on the other DOLE programs.
2. Provide a venue where people could explore simultaneously various employment options and actually seek assistance they prefer.
3. Serve as referral and information center for the various services and programs of DOLE and other government agencies present in the area.
4. Provide clients with adequate information on employment and labor market situation in the area.
5. Network with other PESOs within the region on employment for job exchange purposes.
1. Encourage employers to submit to the PESO on a regular basis a list of job vacancies in their respective establishments in order to facilitate the exchange of labor market information services to job seekers and employers by providing employment services to job seeker, both for local and overseas employment, and recruitment assistance to employers. 2. Develop and administer testing and evaluation instruments for effective job selection, training and counseling. 3. Provide persons with entrepreneurship qualities access to the various livelihood and self-employment programs offered by both government and non-governmental organizations at the provincial/city/municipal/barangay levels by undertaking referrals for such program. 4. Undertake employability enhancement trainings/seminar for jobseekers as well as those would like to change career or enhance their employability. This function is presently supervised by TESDA and conducted by other training. 5. Provide employment and occupational counseling, career guidance, mass motivation and values development activities. 6. Conduct pre-employment counseling and orientation to prospective local and overseas workers. 7. Provide reintegration assistance services to returning Filipino migrant workers. 8. Perform such functions as willfully carry out the objectives of this Act.
Figure 1: PESO Organization Chart
Figure 2: PESO Location Map
Currently, the Public Employment Service Office at San Jose Del Monte Bulacan is using a manual operation in posting of jobs, referral and screening of applicants, recording and creation of reports and information and screening and communication with companies.
Companies having a hard time on submitting reports about the applicants they hire because of the manual operation, thus, the PESO staff are also having a hard time creating reports. Inconvenience, the applicants need to go to the office from time to time for them to know what jobs are available. And the companies must send a representative to communicate and present the needed requirements before they can become a qualified employer for PESO. The problems stated above will all be solved using the proposed system which is the Online Job Posting System.
OBJECTIVES OF STUDY
Generally this study aims to solve issues that happened in the manual operations in Public Employment Service Office. The study is conducted to find out if minimizing the manual operations with an online job posting system could help Public Employment Service Office customers to achieve quality ordering service. Specifically, it aims to;
Identify the key issues relating to the development of an online job posting system and understand the flow posting of jobs, referral and screening of applicants, recording and creation of reports and information and screening and communication with companies. Identify the problem that the staffs, employers and applicants encountered in the existing manual operations of PESO Provide a solution for the identified problem.
SCOPES AND LIMITATION
. The system which is job posting system will be implemented for the Public Employment Service Office. The system will be used by the staffs, employers, and applicants. The system will allow the applicants to browse jobs and be notified to new qualified jobs. It will also make the registrations of the applicants easy by not needing for them to go to the office. It will also benefit the employers, they will be no longer need to go the office just to communicate and give requirements. It will also make the creation of reports easy on the part of staffs and employers.
On the other hand, the system limitations are, only citizens of San Jose Del Monte Bulacan can register online; citizens of other city are required to go to the office of PESO of CSJDM for special cases. The said system cannot be used when there is power shortage and can only be used if there is an internet connection. Notifications through SMS are limited to those who provide their contact information and to those who have a good network
Figure 3: Project Sytem Logo
SIGNIFICANCE OF STUDY
The study will help the PESO to improve and speed up their services. The developed system will greatly improve the processes and replace the manual operations with a more organized and automated processes. It will give benefit the staffs, employers and applicants. Staffs- the proposed system will help the staffs to provide a more reliable and easy to do reports and records, more effective and efficient way of job posting, easier way of screening, giving referrals, communicating with applicants and employers and will eliminate human errors.. Employers-the proposed system will help the employers to provide a more reliable and easy to do reports and records, convenient way of submitting requirements and communicating with PESO staffs. Applicants- the proposed system will help the applicants to register and search for jobs in a more convenient and easier way. It will save them effort, time and money. Proponents. The study allowed the proponents to gain knowledge and experience doing research study and learn how to automate a particular process. The study gives a great aid to the proponents to have a first-hand experience in making a system which can contribute to the suitable solution of the company’s necessity. Future Researchers. The study serves as a guide for future researchers having the same field of topic and subject matter. The study is capable of being an instrument and as future point of reference for the correlated study. The material can be a helpful citation of ideas to the future researchers having the same field of research.
OPERATIONAL DEFINITION OF TERMS
User Interface- the space where interaction between humans and machines occurs. The goal of interaction between a human and a machine at the user interface is effective operation and control of the machine and feedback from the machine which aids the operator in making operational decisions. Admin- the admin will maintain the system it can review reject and approve the profiles of every applicant or employer and jobs recruitment request of the company. Profiling- the act or process of extrapolating information about a person based on what is already known. Analysis – is the process of breaking a complex topic or substance into smaller parts to gain a better understanding of it. The technique has been applied in the study of mathematics and logic since before Aristotle (384–322 B.C.), though analysis as a formal concept is a relatively recent development. Login – The process of identifying oneself to a computer, usually by entering one’s username and password. Logout – Once a user has logged in, they can then log out or log off when access is no longer needed. To log out is to close off one’s access to a computer system after having previously logged in. Referral – the process of directing or redirecting to an appropriate agency
TECHNICAL DEFINITION OF TERMS
Cascading Style Sheets (CSS) – is a style sheet language used for describing the presentation semantics of a document written in a markup language. Its most common application is to style web pages written in HTML and XHTML, but the language can also be applied to any kind of XML document, including plain XML, SVG and XUL. (http://en.wikipedia.org/wiki/Cascading_Style_Sheets: retrieved October 2, 2014)
Database – is an organized collection of data. The data are typically organized to model relevant aspects of reality in a way that supports processes requiring this information. Database management systems (DBMSs) are specially designed applications that interact with the user, other applications, and the database itself to capture and analyze data. (http://en.wikipedia.org/wiki/Database: retrieved October 2, 2014) Fully Qualified Domain Name (FQDN) – is a domain name that specifies its exact location in the tree hierarchy of the Domain Name System (DNS). It specifies all domain levels, including the top-level domain and the root zone. A fully qualified domain name is distinguished by its lack of ambiguity: it can only be interpreted one way. (http://en.wikipedia.org/wiki/Fully_qualified_domain_name: retrieved October 2, 2014)
Hyper Text Markup Language (HTML) -is the main markup language for creating web pages and other information that can be displayed in a web browser. HTML is written in the form of HTML elements consisting of tags enclosed in angle brackets (like ), within the web page content. (http://en.wikipedia.org/wiki/Hyper_text_markup_language: retrieved October 2, 2014)
Microsoft Excel -is a spread sheet application developed by Microsoft for Microsoft Windows and Mac OS. It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications. (http://en.wikipedia.org/wiki/jQuery: retrieved October 2, 2014)
MySQL – runs as a server providing multi-user access to a number of databases, though SQLite probably has more total embedded deployments. The MySQL development project has made its source code available under the terms of the GNU General Public License, as well as under a variety of proprietary agreements. MySQL was owned and sponsored by a single for-profit firm, the Swedish company MySQL AB, now owned by Oracle Corporation. (http://en.wikipedia.org/wiki/MySQL: retrieved October 2, 2014)
Network – Is a collection of computers and devices interconnected by communications channels that facilitate communications among users and allows users to share resources. (http://en.wikipedia.org/wiki/Network: retrieved October 2, 2014)
Portable Document Format (PDF) – is a file format used to represent documents in a manner independent of application software, hardware, and operating systems. Each PDF file encapsulates a complete description of a fixed-layout flat document, including the text, fonts, graphics, and other information needed to display it. In 1991, Adobe Systems co-founder John Warnock outlined a system called “Camelot” that evolved into PDF. (http://en.wikipedia.org/wiki/Network: retrieved October 2, 2014)
PHP – is a server-side scripting language designed for web development but also used as a general-purpose programming language. PHP code is interpreted by a web server with a PHP processor module, which generates the resulting web page: PHP commands can be embedded directly into an HTML source document rather than calling an external file to process data.
Server – A computer, or a software package, that provides a specific kind of service to client software running on other computers. (http://en.wikipedia.org/wiki/Server: retrieved October 2, 2014)
Web browser- displays a web page on a monitor or mobile device. On a network, a web browser can retrieve a web page from a remote web server. On a higher level, the web server may restrict access to only a private network such as a corporate intranet or it provide access to the World Wide Web. On a lower level, the web browser uses the Hypertext Transfer Protocol (HTTP) to make such requests. (http://en.wikipedia.org/wiki/Web_browser: retrieved October 2, 2014)
Webpage – is a web document that is suitable for the World Wide Web and the web browser. (http://en.wikipedia.org/wiki/Webpage: retrieved October 2, 2014)
Web server – can refer to either the hardware (the computer) or the software (the computer application) that helps to deliver web content that can be accessed through the Internet. The most common use of web servers is to host websites, but there are other uses such as gaming, data storage or running enterprise applications. (http://en.wikipedia.org/wiki/Web_server: retrieved October 2, 2014)
World Wide Web – is a system of interlinked hypertext documents accessed via the Internet. With a web browser, one can view web pages that may contain text, images, videos, and other multimedia and navigate between them via hyperlinks. (http://en.wikipedia.org/wiki/World_wide_web: retrieved October 2, 2014)
XAMPP – is a free and open source cross-platform web server solution stack package, consisting mainly of the Apache HTTP Server, MySQL database, and interpreters for scripts written in the PHP and Perl programming languages. (L. Grimmer, 2006)