A performance management system is the process in which an organization will involves its employees, as individuals and members of a group, in improving organizational effectiveness in the accomplishment of the organization’s mission and goals. Employee performance management includes: planning work and setting expectations, continually monitoring performance, developing the capacity to perform, periodically rating performance in a summary fashion, and rewarding good performance.
Work and other processes are planned out in organizations; one of the best ways the organization knows to ensure that the employees are effective in the organization is by implementing the employees in the planning process. This helps the employees understand the goals, what needs done, why it needs to be done, and how well it should be done within the organization.
Within effective organizations, projects and other assignments are monitored, positive monitoring is consistently measuring performance as well as providing positive and negative feedback to and from employee’s on their progress toward reaching goals. Requirements for monitoring employees performance is compared against their elements and standards in the organization, monitoring provides the organization opportunity to check the employees performance and the ability to measure the unacceptable performance.
Employee development should be evaluated and addressed; this form of developing can increase the capacity to perform through training, give tasks that work on new skills of higher levels of responsibility, improve the work process, and many other methods. When employees are provided with training and developmental opportunity’s, organizations encourage good performance, strengthen job-related skills and competence, and helps employees keep up with changes in the organization such as; new policy, standards, or technology.
Organizations will summarize employees performance allowing them to compare performance over time or amongst a variety of employees, this allows the organization to see who the best performers are as well as the employees that need work. Rating is evaluating employees or a group of employee’s performance against the standards in a performance plan and assigning a summary rating record. There are rating of records assigned according to procedures included in the organizations appraisal program, which is biased on the performance by employees during an entire appraisal period.
Rewarding is when the organization recognizes the employees, either as individuals or a team for their performance and acknowledging their contributions to the needs of the organization. Positive performance can be recognized without waiting for nominations for awards, recognition can be implemented in all day-to-day operations within the organization.
Using a Performance Management System
Any organization that uses a performance management system creates positive work practices among the employees, as well it allows the management in the organization to see where the employees performance is at. Organizations need to gather information about employee performance in order to figure out who would be a good fit when it comes to promotions and who would be better equipped to handle more responsibilities. Performance management system helps the organization to determine which employees are best suited to hire from within, not only do they already know the operations of the organization, but the organizations management knows their work ethics and has already been monitoring their progress.