This chapter present the introductory part of the study about accounting system in DMMA COLLEGE OF SOUTHERN PHILIPPINES. The purpose of this study is to ensure that the project will support the business requirement in accounting and improve better service to the employee in DMMA COLLEGE OF SOUTHERN PHILLIPINES. This study is conducted by Mary Ann Ivy Bautista, and Sheeneryl Lacay. We are proposing this study to the accounting department of DMMA COLLEGE OF SOUTHERN PHILIPPINES. Since the DMMA COLLEGE OF SOUTHERN PHILIPPINES is using office manual system in excel and they are thinking about creating a database to make payroll easily, and that would lessen their time in creating payroll to their employee.
Background of the study
According to the student handbook, DMMA COLLEGE OF SOUTHERN PHILIPPINES was established in October 1993, and was formerly known as the Davao Merchant Marine Academy (DMMA). Accounting is the system of recording and summarizing business and financial transactions and analyzing, verifying, and reporting the results according to Merriam-Webster’s online dictionary. Technology today is fast changing many business company try to adopt the changing technology like DMMA COLLEGE OF SOUTHERN PHILIPPINES in order to stay competitive.
Computers have the great impact on the profession of accounting. The program also allows the 15 days payroll schedule to be calculated accurately. Just by having all teachers and employees information like name, wages etc to enter in the database. Therefore, payroll can be done with the guide o f the program. The system is good in the fields of accounting specialty. It is easy to use, effective and efficient in calculating the payroll. In addition this study aims to develop a reliable and manageable computerized payroll system for DMMA COLLEGE OF SOUTHERN PHILIPPINES for a better manageable of a business.
Purpose and Description
Objectives of the Project
Scope and Delimitations of the Project
This study is designed to develop a Computerizes payroll system for DMMA COLLEGE OF SOUTHERN PHILIPPINES. It covers the process of preparing the pay slip of each employee, the regular and part time employee, keeping of record safety and computing the exact wages of each employee. Including the stored report list of employee such as Monthly Salary, Basic Pay, Teaching, Adjustment, Overtime, Allowance, Course Manual, Rice Allowance, Gross Pay, Net Pay, Deduction such as SSS Premium, Withholding tax, Cash Advances, SSS Loan, PAG-IBIG Loan, MAXICARE, Sunlife, PhilHealth, Absences/Tardiness, Canteen Advance, SEAMPCO and other like Grepalife, Mandug Lot, LLS IOU, HSBC Loan, MLCR IOU, Pag-ibig housing Caritas, AUO Rice. The proposed Payroll System for DMMA COLLEGE OF SOUTHERN PHILIPPINES is expected to generate Pay Slip of Employees, 15 days pay period. The system will be network to the HR, Accounting department, and Cashier.
The proposed Payroll System for Dmma College of southern Philippines does not support online program or online transaction.
Significance of the Project
The proposed system will help the accounting section of Dmma College of Southern Philippines especially the Payroll maker/bookkeeper and the Finance Officer. It will help to lessen the time and effort of the payroll maker/bookkeeper in preparing payments of employees. The system develop can accommodate changing figures through well design database.
Definition of Terms
A payroll system is a computerized technique that is used to calculate the sum of salaries employees who need to be paid in an organization.
A business enterprise firm.
A person employed at a wage or salary.
A document that contains an account particularly in terms of collection.
Contribution to the welfare of others.
An integrated collection of data which provides a more efficient way of storage and retrieval of data and is capable of processing large portions of data immediately.
A set of related components that produces specific results.
It is the study of practical or industrial arts.
Review of Related Literature:
In less than a generation, computer technology has revolutionized businessall over the world. This has brought about changes in the area of business,finance, industry, government, agriculture, education, health care, sports and even on our personal lives. Today, computers do much of the works. Datacollection continues to become easier and easier, data processing is getting faster and faster, mathematical calculations continue to be performed with increased precision and information is being provided to users in generally more useful forms. Such that was made possible through the use of electronic files and database.This chapter presents some of the previous related works relevant to the understanding of the problem.
In order to gather information, the authors usedbooks, thesis and encyclopedia. The wide spread development of digital technology also results to parallel advance in software, which allows this technology to be used by persons other than computer experts. The database has become a central organized framework for information system, taking advantage of the concept of data independence that allows sharing among diverse system– Organized collection of data maintained and used with the aid of management information system (mis). It is a state of the art information system process and retrieves information ever faster; they are more robust in terms of the volume of data that they can process and in terms of reliability; and their performance is more cost-effective. The central component of information system, the database may be distributed over a number of processor in different geographic locations, yet queries can processed simultaneously against the composite database