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Payroll System Essay

Project Context

The Computers provide convenience to its user through the easier and faster way of recording information. People nowadays are living in an information age dependent upon digital information. Digital Information is electronic information, the result of computer processing. Every type of job relies upon getting information, using it, managing it, and relaying information to others. Computers enable the efficient processing and storage of information. The used of the manual processes in the business has decline since the rise of computerized and automated systems. And in fact, nowadays, the use of computer-based business system has become prevalent al throughout the developed and developing countries around the word due to the increased productivity and efficiency of the data.

Every small business owner performs more than one role for his company. One of the most important tasks in running a small business is completing payroll. Employees need to be able to rely on being paid on a consistent basis without delays. Payroll affects every aspects of a small business from the morale of employees to the financial stability of the company. In order to pay their employees for services rendered, employers must devise a payroll system.

Through this system the employer performs payroll processing, which must be done in a timely and accurate manner to ensure that employees receive their paychecks accordingly. The payroll system involves everything that has to do with the payment of employees and the filing of ­employment taxes. This includes keeping track of hours, calculating wages, withholding taxes and other deductions, printing and delivering checks and paying employment taxes to the government is entirely up the employer.

Objectives of the study

This study aimed to determine the effectiveness and reliability of Payroll System for Racal Motor Sales Corporation. This study will improve the consistency of Payroll System of Racal Motor Sales Corporation.

More specifically, its aims are as follows:

To minimize the manual checking of each daily time records. To keep and generate accurate reports on employee’s income. To effectively assess and monitor the status of employee’s loan and other deductions such as cash advance and charges.

Purpose and description of the study

The Payroll System aimed to improve the consistency of management preparation. This study could be beneficial to the employee and also to the management of Racal Motor Sales Corporation in such a way that the system provides organized and computerized records of the employee’s income. This system will also help to improve the manual checking of employee’s report.

Scope and Limitation

This system will only be used for Payroll transactions by Racal Motor Sales Corporation. This system will cover the process of preparing the paycheck of the employee, monitors loans, cash advances. Keeping the records and easily compute the basic pay, regular overtime pay, special and legal holiday pay, Gross pay, Net pay, SSS, Pag-ibig and Phil Health Contributions and other deductions.


This chapter indicates the ideas relevant to the present subject to other studies and is briefly discussed to provide the foundation of the proposed system. In order to develop a new method and properties, careful review of literature and studies must be done for the development of the system.

Racal Motor Sales Corporation

Racal Motor Sales Corporation is one of the manufacturer and dealer of motor vehicles in the Philippines. It is owned and managed by Mr. Erwin Racal. Their Mission is to ensure the total customer satisfaction with the provision of top quality, innovative, yet affordable products. They produce and maintain well-trained and highly committed employees through continuous developmental programs. Provide Environment friendly means of transportation for the creation of employment and livelihood opportunities and ensure continuity, profitability and constant growth of every business, segment and maximize return of investment to the shareholders by means of nationwide market with highly efficient operations. Their Vision is to be the nation leading manufacturer and dealer of quality and affordable brand of motor vehicles.

Hardware Specification

For the software to run, it is a must to consider the necessary hardware requirements to assure proper software accommodation thus, aiding efficient software operation. The following are the necessary hardware requirements to assure proper accommodation and functionality for the proposed system.

Processor: Intel i3 and/or Higher

Memory: Minimum of 2GB RAM
Hard Disk: Minimum of 500 GB
Other Peripherals:
VGA colored monitor or LCD type colored monitor
Mouse/ track ball or wireless mouse
Software Specification
In developing the proposed system, the researchers used the applicable and compatible programs and software.
Operating System:
This system is compatible in different operating system such as Window XP, Windows Vista and Windows

7. Microsoft Office Access:
This system is applicable in Microsoft Access 2003 and 2007.
4.1 Project Analysis
Methods of Research Used
In this research study, the researchers use the descriptive method of research in order to come up with the proposed system.
Data Gathering Procedure
The researchers sent a letter asking permission to conduct a formal interview with the manager, to understand the roles, procedures and payroll process.
4.4 Project Design
The proposed Payroll System of Racal Motor Sales Corporation will display and print employee’s reports.

CHAPTER 3 Technical Background

VISUAL BASIC 6 – is a high level programming language which evolved from the earlier DOS version called BASIC. BASIC means Beginners’ All-Purpose Symbolic Instruction Code. Among many versions of Visual Basic that exist in the market, the most popular one and still widely used by many VB programmers is Visual Basic 6. The latest versions are VB2008, VB2010, VB2012 and VB2013.It is an Object-Oriented programming language that can reference a variety of objects including DAO (Data Access Objects), ActiveX Data Objects, and many other ActiveX components. Visual objects used in forms expose their methods and properties in the VBA programming environment, and the VBA code modules may declare and call windows operating-system functions.

Definition of Terms

Payroll – is the sum of all financial records of salaries for an employee, wages, bonuses and deductions. In accounting, payroll refers to the amount paid to employees for services they provided during a certain period of time. Payroll plays a major role in a company for several reasons. Paycheck – is traditionally a paper document (a cheque) issued by an employer to pay an employee for service rendered. Over Time Hours – is the amount of time someone works beyond normal working hours. Normal hours may be determined in several ways. Cash Advance – A service provided by many credit card issuers allowing cardholders to withdraw a certain amount of cash, either through an ATM or directly from a bank or other financial agency. Cash advances typically carry a high interest rate – even higher than credit card itself – and the interest begins to accrue immediately. On the plus side, cash advances are quick and easy to obtain in a pinch.

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