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Ordering System Essay

We would like to extend our sincerest gratitude to the people who has supported as through out the second semester, their patience, knowledge and understanding they shared to us to make this system a succesful one. Our heartful appreciation is extended to those people who provide, encouragement, inspiration, understanding and assistance in the accomplishment of this study.

To our instructors, Mr. Joseph Carinan and Ms. Mary Antoniette Ariño, for their valuable suggestions to develop a better system and their modifications which make us aware of our mistakes. For their patience and available time that they shared to us.

To our classmates for sharing their ideas with us. And helping each others company throughout this study.
To our families for their moral and financial support to make this system a succesful one.
Above all to Almighty God who enlightened and gave us strength and strong determination and guidance to finish this study.

ABSTRACT

The main objective of the study is to develop an Online Ordering system for Inday Durante Dry Goods & RTW clothes. It is the system that allows the customer to order anytime and anywhere with or without an internet connection. This will be developed to provide convenience to the customer and the owner as well. The system features registration, online ordering and online posting of announcements by the establishment. System Development Life Cycle (SDLC) was the approach used as a method of research procedure. We utilized interview and direct observation as data collection instruments in defining the elements of the system. In describing the nature of the problem and in obtaining the necessary information to make appropriate solution, findings revealed that the said establishment (for Inday Durante Dry Goods RTW Clothes) is utilizing manual system in all transactions. In this regard, we proposed Web – Based Ordering System to provide convenience on the part of the customer and owner. In developing the system, the researchers employed System Development Life Cycle (SDLC) by Shelly Cashman et al. it is a five (5) phase cycle but only the first three (3) phases were considered in the study because of the time constraints that the researchers encountered.

The researchers will used different software in developing the system. Specifically they will be using PHP for scripting webpages. For the backbone application, MySQL was the researchers choice in making database because it is compatible with PHP and it is an open source language. They will also used apache server as the local web server for the system.

INTRODUCTION

In today’s technological innovation man can easily do things in just one click. They can easily search answers to any given inquiry or question in their desire or produce required tasks or answers easily. Most of the time people want to do things in an easy way. With the advent of computer boom man’s work were easily done in just a minute whatever they want to do. The Internet’s popularity has dramatically escalated over the past one decade and has become an integral part of daily life. Within the next few years the potential and capabilities of the Internet are endless. With that in mind the following research will examine a continuously flourishing component t of the Internet, Internet shopping now the days are gone when shopping was only done at brick and mortar stores. Internet has emerged out as the new source of shopping. A user can use internet to search for new products and services, compare the prices and features at the same time. It saves money, energy, time and resources. To customers it not only provides high level of convenience but also broader knowledge about the computer.

It is amazing that the world is fast changing with computers and has brought significant changes. Presently business organizations and educational sectors equipped with computers for fast transactions. It is how technology works. Man makes wonders. Inventions of computers made communication faster. People nowadays were inspired to save money to buy gadgets to computer she or he can start a business of her own. It can be a source of livelihood program to generate income. This time, online system is the best and the most efficient way for one’s organization to provide faster service and accurate information to their clients. Information system is the lifeblood of any organization whether it is commercial or non-profit because of the rapid changes in technology, Information System, unlike many other business components are quickly changing in form and content.

Today many stores provide online or computerized online system to facilitate the speed of service. Online Ordering system is beneficial not only to the customers but to the owner as well. It provides convenience, less time and effort to the customers during ordering. They can order with ease anytime of the day. The work of the workers will be lessen because of the system will carry most of the tasks.

STATEMENT OF THE OBJECTIVE
The general objective of this study was to develop an Online Ordering System for Inday Durante Dry Goods & RTW Clothes. Specifically the objectives are the following:
a. Develop an Online Ordering System for Inday Durante Dry Goods & RTW Clothes that will feature the following : Steps by steps ordering procedures
registration / membership

b. Gather and analyze data on the existing system of I nday Durante Dry
Goods & RTW Clothes as to : Problems encountered by the customers and owner during selling/ buying. Transactions procedures

Discount offerings

c. Develop a database system for the customers and owner.

d. At the end of this study the following objectives would be attained: To save our customers time
to make our customers free from stress
to make everyone known by using internet
to serve our customers properly and continuously

SIGNIFICANCE OF THE STUDY

This study will be beneficial to the following :
Inday Durante Dry Goods & RTW Clothes – this study will promote good impression and reputation to the establishments in terms of providing quality clothes through advancement of technology. Customers – this study will be very beneficial to the customers because it will help them lessen their time and effort spent during buying. Through the system developed in this study, they can order in their most convenience time and place as long as there is an internet connection. The system will also encourage customers to order in the establishments because of the convenience in the ordering process. Researchers – this study can serve as a reference by future researchers who would like to conduct similar studies.

SCOPE AND DELIMITATION
The researchers focused on the development of an Web – Based ordering System for Inday Durante Dry Goods & RTW clothes. They analyzed the existing system as to clothes offering, the process used during transactions and the problems encountered by the customers and owner during buying and selling the product.

The system that the researchers will develop in this study features registration and online inquiry so that interested customers need not personally go to the said establishment to get the information that they wanted. Specially it allow them to make an online ordering using their most convenient time and place. The system also features online posting of the products.

The system does not include online assessment of payment. The manager does the assessment of payment and create the invoice. Customer will still pay their fees personally to the cashier or to the delivery man after it has been delivered to their destination. Cash on delivery.

In developing the system, the researchers employed System Development Life Cycle (SDLC) by Shelly Cashman et al. it is a five (5) phase cycle but only the first three (3) phases were considered in the study because of the time constraints that the researchers encountered.

The researchers will used different software in developing the system. Specifically they will be using PHP for scripting webpages. For the backbone application, MySQL was the researchers choice in making database because it is compatible with PHP and it is an open source language. They will also used apache server as the local web server for the system.

SOFTWARE REQUIREMENTS
PHP
PHP stands for Php Hypertext Preprocessor. PHP is a server scripting language and is a powerful tool for making dynamic and interactive Web pages. We use PHP codes in developing our system for the following : FORMS

The PHP $_GET and $_post variables are used to retrieve information from forms, like user input. PHP form Handling is the most important thing to notice when dealing with HTML forms and PHP is that any form element in an
HTML page will automatically be available to your PHP scripts.

In PHP, the predefined $_GET variable is used to collect values in a form with method = “get”. Information sent from a form with the GET method is visible to everyone ( it will be displayed in the browsers address bar ) and has limits on the amount of information to send.

The PHP file can now use the $_GET variable to collect form data ( the names of the form fields will automatically be the keys in the $_GET array ).

In PHP, the predefined $_POST variable is used to collect values in a form with method = “post”. Information sent from a form with the POST method is invisible to others and has no limits on the amount of information to send.

The PHP file can now use the $_POST variable to collect form data ( the names of the form fields will automatically be the keys in the $_POST array ).

MySQL

MySQL is the most popular open-source database system. This is ideal for both small and large applications. It compiles on a number of platforms. The data in MySQL is stored in database objects called tables. A table is a collection of related data entries and it consists of columns and rows. Databases are useful when storing information categorically. Our system have a database with the following tables: customers, admin, products, messages and orders.

PHP + MySQL
PHP combined with MySQL are cross-platform. A query is a question or request. With MySQL, we can query a database for specific informationand have a recordset returned. PHP MySQL connect to a Database. The free My SQL database is very often used with PHP. Create a connection to a MySQL Database. Before you can access data in a database, you must create a connection to the database. In PHP, this is done with the mysql_connect() function. This is the syntax: mysql_connect ( servername,username,password); PHP MySQL Create Database and Tables

A database holds one or multiple tables. Create a Database. The CREATE DATABASE statement is used to create a database MySQL. Syntax. CREATE DATABASE database_name. To get PHP to execute the statemant above we must use the mysql_query() funtion. This function is used to send a query or command to a MySQL connection. PHP MySQL Update

The UPDATE statement is used to modify data in a table.
Update Data in a Database. The UPDATE statement is used to update existing records in a table. Syntax. UPDATE table_name. SET column 1= value, column 2= value2,… WHERE some_ column= some_value. To get PHP to execute the statement above we must use the mysql_query() function. This function is used to send a query or a command to a MySQL connection. The DELETE FROM statement is used to delete records in a table. Delete Data In a Database. The DELETE FROM statement is used to delete records from a database table. Syntax. DELETE FROM table_name. WHERE some_column = some_value. To get PHP to execute the statement above we must use the mysql_query() function. This function is used to send a query or a command to a MySQL connection.

HARDWARE REQUIREMENTS

Hardware consists of all those that you can actually see and touch. The accuracy of data input is important because without it there would be no method for analyzing data. These are the different hardware devices that we used to input or collect data, such as the keyboard, mouse, scanning devices, printer, monitor and digital camera.

The keyboard and mouse can be used for typing text and selecting information. This would be a good method for inputting printed questionnaires because it would provide for better data accuracy and there would not need to try to interpret the person’s handwriting. Scanning devices are like copiers and can duplicate data such as images and characters. With this in mind, the best output device would be any printer for printed questionnaires. Preferably, a multi-function laser printer that has a fast print rate. The input and output device that a business selects for printed questionnaires in really limited since we do not use typewriters very often anymore. And lastly the digital camera, with the use of this hardware device we can easily captured images which are needed in developing our system.

ANALYSIS OF EXISTING SYSTEM

In System Analysis more emphasis is given to understanding the details of an existing system or a proposed one and then deciding whether the proposed system is desirable or not and whether the existing system needs improvements. Thus, system analysis is the process of investigating a system, identifying problems, and using the information to recommend improvements to the system.

The current or existing system of Inday Durante Dry Goods & RTW Clothes is actually manual. They have no existing computerized order and sales system. Due to the manual system that they have, there are times that their services are slow especially when there are lots of customers. In their current system, problems like missing order, loss of attention to the customers and wrong delivery details could possibly occur.

The manager has a difficulty in computing the customer order due to the manual process. Receiving the order from the customer took lot of time in writing the order of the customer when there are so many orders. Writing of orders in manual process can loss the information and orders and also have the possibility to make a mistake in writing or the customers in preparing the orders of the customers. The product is not well organized and customers are having a hard time viewing the products as well as the prices and information.

As to efficiency, the current system needs to be improved and make it user friendly. The current system must be improved in reducing errors, omissions and bringing out accurate information needed. As to improvements, necessary online ordering system must be developed. The researchers recommend that the system must be enhanced base on its efficiency, accuracy, reliability, robustness, and flexibility. Efficiency means easy to utilize and convenient to use. Accuracy means reduces errors and omission. Reliability means helps to track services needed and expects to perform as intended, Robustness means Online with other departments and protect data against unauthorized access and Flexibility means can be easily operated and peripheral device can be used alone.

Analysis of the existing system has the following advantages: It helps to understand the existing system.
It helps to understand the objectives achieved by the existing system. It helps to identify the position of each sub system in the establishment. It helps to find whether the system is feasible or infeasible. It helps to find the information needs.

It helps to study whether the cost invested in system design improves the value of information needed.

ANALYSIS OF PROPOSED SYSTEM

Today’s clothing industry is based on a system where clothes are made in ready to-wear sizes and meant to fit most people. Studies have pointed out that consumers are discontent with the use of manual system that occurred in an establishment.

In System Analysis more emphasis is given to understanding the details of an existing system or a proposed one and then deciding whether the proposed system is desirable or not and whether the existing system needs improvements. Thus, system analysis is the process of investigating a system, identifying problems, and using the information to recommend improvements to the system.

In connection with the analysis of the existing system the researchers proposed Webpage and Web Based Ordering System will help solve the problems by improving the current online marketing tactics of the business. The
proponents will aid these problems by :

Making and designing a WebPages that will help them promote and market their products online.

The online ordering system can lessen the time consume in writing the orders of the customers. In online ordering system, the customer can simply register in the website then he or she can inquire in the website. Then the customer can order from the available products in the gallery button. After that, the customer can view their orders and can edit their orders or if he/she is satisfied, simply click the confirm button then it will be automatically seen by the administrator.


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