The study aimed to present the advantages of automating the monitoring of on-the-job trainees’ records, and the following will be the system’s benefactors: OJT Coordinator. The OJT coordinator will not have a hard time verifying/monitoring the hours rendered by the trainee. He/She will also be free from bulk of journal notebooks, month end and terminal reports, and there’s no possible way of losing them. The coordinator will also have the chance to communicate with each OJT Supervisor online. Retrieving of informations and files would be more convenient. On-the-Job Trainees. Less expense because of paper less passing of requirements because all the requirements will be passed online. They can have an accurate record of their rendered hours during the training. They will be notified every time the OJT Coordinator have something to announce. OJT Supervisor. He/She can have a chance to communicate with the OJT Coordinator online. Developers. They can enhance all the skills and knowledge they learned with their chosen course. Scope and Delimitation
The study will have the ability to compute overtime and demerits of the trainee in real-time, it will also automatically creates a certificate of completion after the trainee has completed the total training hours, generates a printed version of the list of trainees, course, section and including the total hours of the trainee. It will also serve as a daily time recorder for the trainee. The daily time entry will also be validated first by the OJT Supervisor from the company before the system pass it to the OJT coordinator.
Checking of journals, month-end report and terminal reports can be done via admin panel. Evaluation/rating form to be filled up by the OJT Supervisor online. Editable entries were only in the part of the trainees like the journal, month end and terminal reports. It will also include messaging between OJT supervisor and OJT coordinator and notifications for the trainees. The system will also provide a portfolio for storing trainee’s files, like images during the training and documents.
The system will not let the OJT coordinator edit the given evaluation form by the OJT supervisor. Characteristic of the Current System
The College of Communication and Information Technology OJT Coordinator
verifies the trainee’s official time entries via a traditional daily time record. She also let the trainees pass their journal written in a notebook, and month end/terminal reports were printed in bond papers, that is why bulk of requirements were stack at the office. Loss of some trainee’s files would be possible. Also, the OJT coordinator have to visit the trainees even those who were far just to monitor them or check their performances.
These are the characteristics that the researchers would automate for better monitoring and more accurate records with regards of the daily time entries.