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Library System Essay

Library System is an enterprise resource planning system for a library, used to track items owned, orders made, bills paid, and patrons who have borrowed. Prior to computerization, library tasks were performed manually and independently from one another. Selectors ordered materials with ordering slips, cataloguers manually catalogued items and indexed them with the card catalog system, fines were collected by local bailiffs, and users signed books out manually, indicating their name on cue cards which were then kept at the circulation desk. Early mechanization came in 1936, when the University of Texas began using a punch card system to manage library circulation. While the punch card system allowed for more efficient tracking of loans, library services were far from being integrated, and no other library task was affected by this change.

Following this, the next big innovation came with the advent of MARC standards in the 1960s which coincided with the growth of computer technologies – library automation was born. Now, in our society all over the world technology is the most important advancement, a necessity in bringing about progress as we move along in this computerized world. These changes in effect make man’s life easier and more convenient. The relationship between the library and computer is constantly changing that the use of computer contributes to the way man learns and communicates. It easy in this world to strive for changes and since library is no different from any firm and institution, considering the use of computer to perform a given task will be efficient. Librarians have the responsibility not only to know about the ways in which libraries will be managed using techniques of computerized, but also to be aware of the changes that computerized can bring to the library services in the near future.(Grace, 2011)

And as of today our Library System in PUP-Ragay is still operated manually. Manual operating systems are vulnerable to human error. For instance, a librarian who misfiles a borrower’s records or indexes a book incorrectly slows down the process and wastes employees’ time, it’s also slow to operate. Instead of using a computer to issue and take back books, locating and updating a card index is slow and laborious. Manual systems are unable to store large amounts of data efficiently. With manual systems staffs spend a lot of their time on mechanical, clerical tasks rather than liaising with library visitors. Manual systems in libraries struggle to cope with the recent explosion in information requests, many of them about online resources. Manual systems find it hard to cope with the volume of borrowers’ inquiries about books and research information. On a simple level, locating a precise book within the local library system is time-consuming without a linked computer network.

On another level, meeting an inquiry about a precise online resource becomes almost impossible. According to Robson (2001), usability is a key requirement for users, says Elisabeth Robson, Product manager for Online Computer Library Center. The catalogue has become a way to pull together disparate resources, including commercial resources and web links. management systems also allow circulation, including check in/check out and enable libraries to purchase materials and track where they are. In the 1980s, to relieve overcrowding in existing on-campus library buildings, the UC system constructed two regional library facilities: the Northern Regional Library Facility at UC Berkeley’s Richmond Field Station (opened 1982), and the Southern Regional Library Facility on the western edge of the UCLA campus (opened 1987). As of 2007, Northern Regional Library Facility is home to 4.7 million volumes, while SRLF is home to 5.7 million.

Each facility receives items from all UC campuses in its respective region of the state, and has climate controls and high-density stacks. Items are shelved two deep and are arranged in a sequence that results in efficient use of space (but is not quite as intuitive as traditional library indexing systems). As a result, casual browsing is prohibited, and the shelves are accessible only by library clerks trained to retrieve and put back items properly. Users must page materials to an on-site reading room or to a library at their home campus. Today, Information Technology (IT) has changed the world massively. (examples include reading our emails and news online using neither paper nor pen, communicating with instant messengers and Voice Over Internet Protocol (VOIP) while not sending letters or going to call centers, watching video or TV shows online without renting / buying of physical DVDs, ordering and purchasing products online from around the world without traveling, and as one of the more recent developments, some minor surgical procedures can be performed without the presence of doctors).

And even all the businesses are shifting to computer based system. All of this motivated us to play our own part in supporting the PUP-Ragay Library in our effort to improve efficiency and quality of the services and reduce the sort of problems and difficulties which accompany the old system. This project is concerned with developing a System using Advance Programming. This System will provide a computer based library system with higher speed, accuracy and efficiency. It should be mentioned that such a system would be replicable and could be easily implemented in other school libraries and public libraries, once it has been successfully installed in PUP-Ragay.

Statement of the Problem

The problems with the current library system of PUP-Ragay Library are the following: The current system is too complicated as said by the user. The current system is too slow for processes

Scope and Limitation of the Study

The scope of this project is to make a library system that will meet the general and specific objectives and are the following: (a) The proposed system will be used in borrowing, returning and recording of books of PUP-Ragay Library. (b) The proposed system will be having a single application that includes circulation, cataloging and inventory. (c) The proposed system can print the books recorded in the inventory. (d) The proposed system will be having a single username and password. (e) The proposed system may also be used to manage the inventory of PUP-Ragay Library. (f) The proposed system will be displaying a record of past and present borrowers that may be used for future references. (g) The proposed system can create multiple user accounts.

(h) The proposed system will be using Visual Basic 6 programming language in making the proposal system.


The proposed system will be limited to the following:
(a) The proposed system will not be using barcode scanner.
(b) The proposed system will not be displaying any late returned books with penalties but will still display a message that the book was returned. (c) The proposed system will not be generating accession number for the books.

Theoretical/Conceptual Framework

Theoretically, the main purpose of the proposed system is to create an efficient fast and reliable Library System of PUP-Ragay Campus.

Conceptual framework paradigm will present to you like input, process and output of the system that will show the great difference between existing system to the proposed system.

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