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Inventory system introduction Essay

Chapter 1 INTRODUCTION

Nowadays, computer-based system is commonly found in the business world. This is because of the benefits it gives in the respective companies. In addition, an upgraded system in this point of time is a big advantage due to the great deal of the competition in our economy. Technically, logical and analytical skills will certainly improve after this study. Hopefully, this study will also be character-building and still upon the importance of teamwork and maintaining harmony within the group which will be quite handy in the corporate world. One of the disadvantages of not having a computerized Inventory System is that, there a chance of inaccurate data record in a manual inputting of inventory records. Also there is a delay in updating records due to manual process. Miguel’s Home Merchandise is a growing company with an increasing size of customers. And so, today the company needed a computerized based program that can handle such difficulties.

1.1 Statement of the Problem

1.1.1 General Problem
How to develop an Inventory System with Point of Sale for Miguel’s Home Merchandise that will improve the current process of inventory, lessen the time consumed in categorizing, pricing, monitoring of the items and customer’s transaction?

1.1.2 Specific Problems

1.1.2.1 How to develop a module that will provide an inventory and transaction system for the company?

Currently, the company is still using calculator to compute the total amount of items purchased by the customers. For this reason, there are some instances where error occurred using this manual way of computation.

1.1.2.2 How to develop a module that will monitor the reorder and critical level of company’s items?

Since the company is conducting an inventory every week by manual record, there are some instances where not aware on what are those items are in
reorder or critical level. 1.1.2.3 How to develop a module that will generate fast and accurate reports?

Currently the company is still using manual record on each report, there are some instances where the company is too busy to monitor sales reports and it consumes most of their time.

1.2 Current State of the Technology

Miguel’s Home Merchandise was using a manual method of listing their items. They call their suppliers to order some items or they went to their suppliers to buy items and upon reaching the store they count the items one by one and write it down in a record book. And when the time comes to put it into display they just attached a sticker for the price in every item. And if there is a sudden change in price of the items, they just erase the records in the record book and update the price. Staffs like Manuel Ciyab create manually reports, check their inventory weekly and report it to the owner, Mrs. Miguel. The existing customer transaction is just a typical buying; the customer arrived, walk through the store and look in the shelves for the item they want and the staff will assist the customer and walk with her/him to look for the items.

And eventually after paying the items, the staff uses a calculator to compute the total price and issue a receipt by writing it in a formatted paper, filling up the date, total price, change etc. At the end of the day the staff will list all items and compute for their sales. Again, using a calculator and writing it in a record book. The current system was done manually, their encounter some problems that occur in the process. Considering the problem cited, the proponents intended to develop an inventory system with point of sale that would help the company for the fast monitoring of items, accurate reports and fast customer transaction.

1.3 Objectives

1.3.1 General Objective

To develop an Inventory System with Point of Sale for Miguel’s Home Merchandise that will improve the current process of inventory, lessen the time consumed in categorizing, pricing, monitoring of the items and customer’s transaction. .

1.3.2 Specific Objectives

The proposed system aims to achieve the following objectives: 1.3.2.1 To develop a module that will provide an inventory and transaction system for the company. The proposed system will allow the user to input items data electronically for more secure and faster data retrieval and count all items accurately while the customers will just go to the cashier and because of the search feature of the computerized system it will be easy to find if the item is available. And the staff will compute the total amount using the proposed system and the issuing of receipt is already printed.

1.3.2.2 To develop a module that will monitor the reorder and critical level of company’s items.

The proposed system has a module on which items are monitored if there are in reorder or critical level, and the system will automatically notify the user if there are any items that reached its critical level using color coding.

1.3.2.3 To develop a module that will generate fast and accurate reports.

For computing reports such as daily sales report the system provide a module that will generate necessary report to determine product master list and sales report. The time will lessen since all the computing is done in the system.


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