Besides the security loopholes and privacy demands from information providers and users, there are various issues that have drawn the attention of information management from the novice systems to advanced information management systems. Policies, in the management worlds have been used as guidelines against which certain safety frameworks are checked. In the information management sectors, policies are guidelines against which the integrity of information and its security can be formulated.
Complexity Whilst I have recognized that a governance copycat seems now to be undulating, I am reluctant to have a definite conclusion — and certainly not in a gullible fashion. Instead, I believe that governing complexity of information is far from straightforward and, indeed, that governance malfunction in an organization is custom. Where there are not corporate strategies to guide information management, computer executives will be in risk when making long-term technology choices making it imperative for top-management executive and possibly shareholders to be involved in any decisions that involve governing of Information.
The dangers of internal or external threats to a company’s data are becoming more complex as the profundity, extent of a company’s information expands hastily, and data is collective with business partners, suppliers, and customers. The complexities involved in the policy formulation process may be mainly sourced from the end users who may not always be agreeable to the draft policies and without adequate coordination, the process can collapse.
Massive training programs, in-depth directives, guidelines and basic instructions, must all be considered as part of the policy formulation processes hence the complexity. Although the complexity of policy formulation may be in the initial stages, governance poses a challenge in the implementation phases. Information Policy Formulation of information management policies involves both the policy formulators and the information users. There is much coordination and interpretation needed.
In many instances, there would be several drafts, approvals, debates and eventual releases. Though the information users may agree to the underlying policies on how they would create, have or gain access to, store, as well as dispose of information be it personal or business information, there may be numerous challenges to top management on how to govern and manage the long-term adherence to the formulated policies. Accountability procedures have to therefore be implemented to ensue that the policies agreed upon are not only implemented but adhered to.
Policy Frame works. Besides the challenges involved in making agreeable terms upon which information management can be based, basic policies have to be formulated to guide all the stakeholders on the foundational frameworks of information integrity and security. In this case, the attention is then drawn to some basis questions: who makes the information management policies? How are the information management policies made? “Traditional organizational structure is crumbling under the weight of ever increasing egulations that drive greater accountability and transparency.
Smart companies are on the forefront of building new and improved structures that support and enhance this new compliance environment, and best practices are emerging” (Atkinson & Leandri, 2005, p. 37). The foundational frameworks upon which information management policies are formulated are key. Basic consideration, in this process, is given to the particular organizational needs as well as long-term goals.
Both short-term as well as long-term organizational information needs have to also be evaluated, both Bookmark Privacy In any democratic society privacy is an essential human right. And now organizations are evolving in their thoughts about information privacy. More focus is being placed on the value it can deliver to an organization, and how it can contribute to enhanced and sustained stakeholder value. Most businesses are very particular about data privacy by making sure that certain data does not end up in wrong hands.
As part of putting into practice this requests, the business logic section executes functions that make compulsory privacy rules which are a derivative from business rules and sources for government, industry and consumer privacy rules. Rules Traditionally, law and government policy have customary default rules for information policy, but for network environments and the information society the government is not solely responsible for making this rules. In any organization that shares data both internally and externally rules have to be put in place to govern who and when information can be accessed.
And if the information is accessed there has to be certain checks and balances that make sure only the information required can be accessed. Linked Data Linked data is the aptitude of an organization to add one information set to another data set and use it for further relevance. This can be achieved by making some changes to the way information is presented to the public and some naming standards have to be implemented and followed. This is not a necessarily complex change that an organization needs to make but it will require alto of expertise, strategy planning and implementation.
Places that offer information to public, such as libraries would benefit enormously from using linked data design. It means that they will stop spending time on data aggregation and start spending it on analysis and action of the already existing data. An example is linked data can be used in secure surroundings to help partners share personal, sensitive or profitable information on presentation and resources and help better target those in need or areas for improvement.
Conclusion Not every organisation has setup an information management policy, and many carry out their business commendably without one. However, certain occurrences can occur and will alert such organisations to the necessity for one, however, and perpetually this will be at that dangerous ‘its too late’ moment. To avoid such kind of mishaps it is always good for organization to start planning on how they will manage there information and govern it within the company.