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Impement and Monitor Marketing Activities Essay

Executive Summary
The marketing plan reviewed in this report is for BBQ fun 2009. BBQ fun aims to be e leading outdoor‐lifestyle retailer, catering to the growing need for furnishing new and renovated dwellings in the greater Brisbane area. The assortment offer of BBQs, outdoor furniture and BBQ accessories will position BBQ fun as best in class for outdoor‐lifestyle retailing. BBQ fun will reinvent the way people shop for outdoor‐lifestyle products. BBQ fun will build its reputation on offering the fullest assortment of products possible in their chosen fields, incorporating both local and imported goods with products sold on easy to manage long‐term payment plans. Our after sales service and three‐year guarantees will find traction with a market dominated by low‐quality items. Strategies and Tactics

BBQ fun will be operating with an advertising budget of $250,000 for the year. The advertising program will target:
•Local letter‐box drops
•Radio advertisement and
•Magazines with coupon inserts in the BrisNews magazine

Stakeholders Briefing regarding their implementation roles
Board of directors: the board of directors are required to approve the hence they will be briefed on details of the plan through a presentation conducted for them and also informing them their roles in the implementation process. Human resource staff: in order for the human resource staff to conduct the recruitment and training they will be informed through a report including need for recruitment, training based on the marketing plan which would be used to brief the stakeholders as well. Finance staff: these staff will need to set a separate cost centre for the budget associated with the marketing plan. A written request for a budget allocation, or similar, would be used to brief this stakeholder group. Managers: managers will be informed of any possible impact of the marketing activities on their departments through a meeting with the marketing department, which would include new products and services. Marketing and non–marketing personnel briefing

Objectives:
•Increase sales from $15 million per year to $20 million per year in the next three years •Increase our loyalty customers list from 10,000 to 16,000.
•Establish brand recognition in Brisbane so that at least two in three people recognise our brand in a random survey taken in 18 months’ time. Marketing department will have direct roles in relation to the implementation and hence they will require significant details about the overall plan as well as each of the strategies and the related tactics. Sales staff will need overview of the plan and the strategies or tactics to be used and will need detailed information of the activities that will affect them, such as new special offers/pricing or changes to sales processes. Staff directly responsible or accountable for activities listed in the action plan section of the marketing plan, an individual action summary will be used to record relevant information for later use in measuring their performance or contribution to the marketing plan. Performance Measures

BBQ fun will adopt balanced scorecard approach to measure the performance will enable BBQ fun to monitor and manage overall business strategy by looking at the drivers of current and future success for the organisation. It will focus on the link between the marketing plan and the four critical areas of the business operations namely customer, financial, internal business processes and learning and growth. Sales personal will have a performance measure relating to the overall goal of BBQ fun which will be increase sales from $15 million per year to $20 million per year in the next three years. Marketing personnel will have performance measures that relate to overall marketing activities which is deliver all marketing campaigns on time and within budget. Prioritised list of marketing strategies activity descriptiondeliverablesresources needed

Local letter‐box dropsLeaflets designed, printed and distributedCannon’s consultants Finances- $150000
Personal for distribution
Radio advertisementRadio advertisement developed, slots booked and aired on radio.Cannon’s consultants Finances-$280000
Magazines with coupon inserts in the BrisNews magazineDesign and print coupon inserts, tie up with magazine and distribute in the local area.Cannon’s consultants Finances- $150000

Communication and team building strategies
Before the commencement of the project a team meeting was be held with each team member present where they were provided with a summary of the overall project action plan with the goals and objectives detailed in a schedule timetable detailing implementation and points of measures. They were also provided with detail each team member’s area and tasks of responsibility. An interactive discussion was also initiated to discuss any issues of concerns. A half an hour will be scheduled on Monday morning of each week to monitor the overall campaign progress, discuss individual tracking and highlight any unexpected issues that need attention. During the initial meeting each and every employee will be made clear of where they fit in the organisation structure, their responsibilities and accountabilities. It was decided to organise a staff party at the completion of each milestone.

Strategies for monitoring marketing activities and analysing performance The whole project will be monitored on a Gannt Chart which will illustrate the start and completion dates of each self-contained stage in the project. The chart will reveal the process sequence and highlight the dependencies of some processes on other processes.

Week 1 Date:Week2
Date:Week 3 Date:Week 4 Date:Week5
Date:
distribution
Leaflet printing
Inserting graphic enhancements
Develop leaflet for letter box drops

A separate Performances analysis will be conducted for each activity in following manner

Task 2
Monitoring and implementing promotional activities
A regular review of all the marketing activities is being conducted based on the Gannt chart to keep track, so that evaluation of any issue of concern can be carried out as soon as possible. •The regular review revealed that 70% of the people in the target market recognise the BBQ brand and what it represents, •sales growth target of Increase sales from $15 million per year to $20 million per year in the next three years has been achieved •gross profit margins are still 48%

Monitor Product pricing and distribution decisions
Product attributes: BBQ, outdoor furniture and BBQ consumables. Product benefits: easy manage payment plan.
Product usage: All the products can be used in day to day household Product users: people residing in new dwellings, people renovating and people replacing their old BBQ. Product competitors: The Yard, BBQ’s R Us, Outdoorz.

Product distinction from competitors:
•BBQfun’s credit offer is backed by a top tier bank.
•Imported products make up 33% of the assortment.
•The three‐year guarantee is unique in the market place.
•Broadest possible range in chosen fields.
Product classes: quality, fashionable and unique outdoor-lifestyle.

Monitoring results against targets in the marketing plan
Monitoring marketing performance is being done by looking at what has happened and why considering the results and how do they compare with our goals? To find the reasons for why it happened its being looked into by checking: Were the marketing efforts put in right direction?

Was there any specific activity that contributed the most to boost the results? What part of the marketing plan did what?

Monitoring process will be as follows
Establishing standardsAchieving total sales of $11,000,000, Gross profit of 5,500,000 with a marketing expense of 180,000 by the end of 2009 Measuring performanceSales target of $11,000,000 has been achieved but the gross profit is $5,280,000 which is less by $220,000 Proposing measures to correct deviations from the standardSource a new manufacturer from overseas to provide products at cheaper prices hence increasing the gross profit margin.

Monitoring marketing revenue and costs against budget
Monitoring of marketing revenue and costs against allocated budgets is being carried out by analysing and recording variations. Detailed revenue versus expenses for all marketing decisions, will include, timelines involved in accomplishing the required goals and objectives. Budgets will clearly layout the spending requirements for

•each decision
•breakdowns by month
•Breakdowns by year.

It will be determined how sales vary between regions and where the resources are going. Marketing managers will analyse the information containing: •how marketing costs are spread
•where the money is being spent:
Is it on product development, promotion or customer research?
•standards of how much should be spent on marketing
•how much money needs to be spent on marketing in order for the organisation to be competitive •what results should be expected to result from marketing spending:
•Is the revenue generated from marketing meeting budget expectations?
•Are costs within budget?

•Does analysis identify variations?

Recording variations in revenue and cost against budget
The budget figures for the revenue and cost would be compared with the actual figures and the variances will be recorded in revenue and cost variance template outlined below ItemBudgeted $Actual $Variance %

Total sales11,000,00011,000,0000
Gross profit5,500,000$5,280,0004
Expenses
Direct mail40,00040,0000
Magazine advertisement110,000110,0000
Radio Promotions30,00030,0000
Total180,000180,0000

Task 3
Section A
Implementing marketing strategies and tactics
Overview of the marketing activity to be implemented
I am involved in implementing the following marketing activities for BBQ fun; •Direct mail
•Magazine advertisement
•Radio Promotions

Strategies and Tactics
BBQ fun will be operating with an advertising budget of $250,000 for the year. The advertising program will target: •Local letter‐box drops
•Radio advertisement and
•Magazines with coupon inserts in the BrisNews magazine

Stakeholders Briefing
Board of directors: approval of the board of directors is required hence they were briefed on details of the plan through a presentation conducted for them and also informing them their roles in the implementation process. Human resource staff: in order for the human resource staff to conduct the recruitment and training they were informed through a report including need
for recruitment, training based on the marketing plan which would be used to brief the stakeholders as well. Finance staff: This staffs was required to set a separate cost centre for the budget associated with the marketing plan. A written request for a budget allocation was used to brief this stakeholder group. Managers: managers were informed of all possible impact of the marketing activities on their departments through a meeting with the marketing department, which included new products and services. Roles critical to the success of the marketing plan activities RoleResponsibilities

Board of directorsProvide approval for the plan and its implementation, make available all resources required for implementation and monitoring of the plan. Human resource departmentProvide with all human resources required to complete the tasks to meet the requirements of the plan Finance staffMake available pre-approved finances as and when required by the plan Line managersTo accommodate any impacts by marketing plan and working around it Marketing managerPrimarily responsible for marketing activities and has the authority and responsibility over all company activities that affect customer’s satisfaction. This is in addition to his other responsibilities. Radio companyTo develop in conjunction with marketing manager the advertisement and air Printing houseTo design and print promotional material in conjunction with marketing manager distributorsTo distribute the promotional material

Briefing of marketing and non-marketing personnel
To brief all marketing and non-marketing personnel individual meetings with these groups were organised and their roles and responsibilities and performance measures were discussed and a written statement of same was provided to them. The documents used to brief the stakeholders were used again for briefing purposes.

Prioritised list of the marketing strategies and the resources required for their implementation The following is the prioritised list of the marketing strategies and the resources required for their implementation: strategiesresources

retain existing customers by providing excellent after sales service and three years guarantee on the productsTrained customer service representatives, good quality service centres to confirm with guarantee Develop customer base by providing wide range, quality and unique productsWell-equipped research and development department to develop wide ranging, quality and unique products Generate business through new customers by conducting advertisement and promotion activitiesContracts with Printing house, radio stations and magazines

Evaluation of Communication and team building strategies
Before the commencement of the project a team meeting was be held with each team member present where they were provided with a summary of the overall project action plan with the goals and objectives detailed in a schedule timetable detailing implementation and points of measures. They were also provided with detail each team member’s area and tasks of responsibility. An interactive discussion was also initiated to discuss any issues of concerns. A half an hour will be scheduled on Monday morning of each week to monitor the overall campaign progress, discuss individual tracking and highlight any unexpected issues that need attention. During the initial meeting each and every employee will be made clear of where they fit in the organisation structure, their responsibilities and accountabilities. It was decided to organise a staff party at the completion of each milestone. Pricing: While BBQfun will price at comparable prices for comparable quality, it will not be cheap. We push value over cheap and back this up with a three year guarantee. Distribution: BBQfun products will be distributed through a chain of retail stores which customers can access easily via the large car parking arrangements.

Advertising and promotion: The most successful advertising will be ads and inserts in the Brizzy as well as a PR campaign of informational articles and reviews also within the Brizzy. Promotions will take the form of in store entertainment and competitions with prizes to exotic overseas destinations. Customer Service: BBQfun’s philosophy is that whatever needs to be done to make the customer happy must occur this investment will pay off with a fiercely loyal customer base that is extremely vocal to their friends with referrals.

Strategies for monitoring marketing activities and analysing performance The performance was analysed by comparing the current collected data with the set goals and determining whether the following goals are being achieved. Timelines: were all the actions completed within stipulated time frame Resources: were all the resources used efficiently and effectively. Costs: did the cost of implementing activities stayed with in the developed budget Sales: did the campaign achieve the desired sales figures.

A brief feedback form was circulated to all appropriate personnel weekly for all employees to note customer satisfaction, events or problems that need to be addressed, as they happen each day. Employees were required to record action taken when customers aren’t satisfied with products or services. A summary of these internal feedback containing relevant comments on improving customer satisfaction (or solving customer problems) were circulated each week to all employees to inform, educate, and improve total organisation problem–solving for customers. This assisted in improving communication. Surveys were sent to customers to gather their input on how well BBQ fun is satisfying their needs. A monthly or quarterly review with specific customers to determine: •summary of sales information compared to previous years

•Current customer service problems, detailing what they were and steps that were implemented to resolve the issues. •customer service improvements summary

The entire campaign was monitored on a Gannt Chart which illustrated the start and completion dates of each self-contained stage in the project. The chart revealed the process sequence and highlighted the dependencies of some processes on other processes.

Section B
Current progress of the marketing activities against the marketing plan and overall objectives Monitoring and implementation of promotional activities against communication objectives in the marketing plan communication objectivesImplementation to position BBQ fun as the premier outdoor‐lifestyle store in the greater Brisbane area, commanding a majority of the market share within five years In addition to radio promotion and magazine advertisement, direct mail campaign was one way to communicate directly with the consumer. BBQ fun also used ads and inserts in Brizzy magazine. communicate that BBQ fun offers the widest, most exotic, easy access outdoor‐lifestyle products in Brisbane Direct mail campaign was one way to communicate directly with the consumer. BBQ fun also used ads and inserts in Brizzy magazine. create customer awareness regarding their services offered Grassroots PR campaign. This campaign invited people from Brizzy for lunch to get articles written about BBQ fun into the news develop that customer base BBQfun’s did everything to make customer satisfied, this investment payed off with a fiercely loyal customer base that is extremely vocal to their friends with referrals. work toward building customer loyalty and referrals BBQ fun’s did everything to make customer satisfied, this investment payed off with a fiercely loyal customer base that is extremely vocal to their friends with referrals.

Monitoring of product, pricing and distribution decisions against organisational policy and the objectives of the marketing plan

Marketing objectivesDecisions
•Increase sales from $15 million per year to $20 million per year in the next three years •Increase our loyalty customers list from 10,000 to 16,000. •Establish brand recognition in Brisbane so that at least two in three people recognise our brand in a random survey taken in 18 months’ time.Product: The product will be wide ranging, quality and unique. It offers the house proud customer a different option from the cheap mass produced offer prevalent in the market. New products will be developed on a regular basis in line with changes in customer taste which is targeted at every 12 months. The plan for product testing is to engage market research firms.

Pricing: All products/services were competitively priced relative to comparable high‐end outdoor‐lifestyle lines. While BBQfun priced at comparable prices for comparable quality, it will not be cheap. We push value over cheap and back this up with a three year guarantee.

Distribution: BBQfun products were distributed through a chain of retail stores which customers can access easily via the large car parking arrangements. Easy to access stores with extensive choices in our chosen fields, that are sold on an easy to manage payment plan with a three‐year guarantee are the keys to our customer’s needs and wants.

Monitoring results against targets in the marketing plan
Monitoring marketing performance was done by looking at what has happened and why considering the results and how do they compare with our goals? To find the reasons for why it happened its being looked into by checking: Were the marketing efforts put in right direction?

Was there any specific activity that contributed the most to boost the results? What part of the marketing plan did what?

Monitoring process will be as follows
Establishing standardsAchieving total sales of $11,000,000, Gross profit of
5,500,000 with a marketing expense of 180,000 by the end of 2009 Measuring performanceSales target of $11,000,000 has been achieved but the gross profit is $5,280,000 which is less by $220,000 Proposing measures to correct deviations from the standardSource a new manufacturer from overseas to provide products at cheaper prices hence increasing the gross profit margin.

Monitoring marketing revenue and costs against budget
Monitoring of marketing revenue and costs against allocated budgets is being carried out by analysing and recording variations. Detailed revenue versus expenses for all marketing decisions, will include, timelines involved in accomplishing the required goals and objectives. Budgets will clearly layout the spending requirements for

•each decision
•breakdowns by month
•Breakdowns by year.

Recording variations in revenue and cost against budget
The budget figures for the revenue and cost were compared with the actual figures and the following variances were recorded in revenue and cost variance template outlined below ItemBudgeted $Actual $Variance %

Total sales11,000,00011,000,0000
Gross profit5,500,000$5,280,0004
Expenses
Direct mail40,00040,0000
Magazine advertisement110,000110,0000
Radio Promotions30,00030,0000
Total180,000180,0000

Section C
Evaluating and improving marketing performance

Processes used to regularly assess marketing performance against objectives Evaluation of marketing performance was done by gathering information
measuring customer reactions. This enabled us to analyse and gather invaluable information. This information was used to improve the targeting of our marketing activity. Further valuable information was gained by periodically assessing customers’ feelings and opinions of the organisation and how well their needs are being satisfied, which is collected by customer feedback survey. The information was gained by analysing: •customers’ feedback

•Key focus of appeal?
•Success in appealing to our targets
•improvement suggestions available
•product features promoted
•benefits of the product promoted

Interview questions
1.Overall, are you very satisfied with the way BBQ fun performed on this occasion?
2.BBq fun’s service representatives (CSRs) are well trained.
3.Did service representatives (CSRs) adhere to professional standards of conduct?
4.How often do you typically use the product?
5.How did your Product performed?
6.Overall, how satisfied were you with your new Product?
7.Have you ever contacted customer service?
8.If you contacted BBq fun’s customer service, have all problems been resolved to your complete satisfaction? 9.Considering only your most recent purchase experience, how likely would you be to recommend the purchase of this product to a friend or colleague?

Changes in business practices required to meet changing customer requirements 1.In addition to closely located retail stores an online store should be set up for the convenience of the customers. 2. To create provision for providing possible franchise as there has been lot of request for the same.

Improvement plan
ActionResponsibilityTimeframe
Engage information and technology company to discuss, develop and host the retail storeIT Manager31/07/2010 Work out a complete business plan to make available opportunities for offering franchiseBoard of directors and Chief financial officer31/07/2010

Memo

To: board of directors, finance department, human resource department, IT department and Marketing executives. From: John Smith, Marketing Manager
Date: July 1, 2010
Subject: Changes to the Marketing Objectives

Dear All

It is to inform all that based on the analysis of the customer feedback process the following recommendations are suggested: ActioncostAdditional revenue
Start online retail store$15000.00$45000.00 annually
Engage in franchising opportunities$3000.00$5000.00 fixed monthly and 10% of the net profit

A detailed modified marketing plan to reflect the actions recommended is attached here with for your kind perusal. You will be informed when a meeting to discuss the details will be organised shortly.

Section D

Self-reflection
Strategies and tactics

Direct mail: direct mails contribution was also substantially big. Magazine advertisement: returns from this form were not that high Radio Promotions: worked really well and got the expected revenue even though the cost was substantially higher

Team leadership skills
Respectful
As a quality team leader I was respectful to all team members. A respectful leader I empowered them by encouraging them to offer ideas about decisions that affect them. This informed team members that the i respect their input and opinions. Fair

I treated all my team members fairly. I was consistent with rewards and recognition, as well as disciplinary action. I ensured all team members receive the same treatment. Delegation
I shared leadership through delegation. Delegating certain tasks to team members allowed me to focus on improving workplace functions and production. Confidence
I was confident in my abilities, as well as confident in the abilities of my team members. I was secure in the decisions I made that affected my team. I also reassured team members of my authority within the organization. Integrity

I was honest and open with his team members. I gained the trust of team members because I did what I said. I did and treated others, the same way I want myself to treat.

Appendix 2: Workplace evidence

Individual action summary

Team memberJohn Smith
Objective:To develop, get it printed and distribute Leaflets in local letter-box drops Description of activities:
•Design and Develop leaflet
•Collect quotes for printing
•Place order for printing
•Arrange man power for distribution of leaflets
•Receive printed materials
•Execute distribution
Deliverables:•Final design of the leaflet
•Collecting quote and placing order for printing
•Receiving printed leaflets
•Actual distribution of the leaflets
Timeframe:01/07/2009 to 31/07/2009
Resources required:Designers, printers, $40,000
Review date:15/07/2009
Reviewed by:Mark BoerDesignation:Vice President Marketing Signature:

Dated: 30th June 2010

TO WHOM IT MAY CONCERN

I have immense pleasure in stating that it should go without saying that John Smith is a remarkable marketing talent, with an eye for not only growing his traditional business, but also seeking out opportunities in to expand the business.

John has always taken his role seriously and is passionate about his results. Beyond his passion on driving performance, Leif is a natural leader, and fights hard for his beliefs. He’s at his best in a group environment, and is consciously proactive at getting full involvement of all other team members to derive the best results possible. He has a very effective personal style, and will be looked to for continued executive leadership with our Marketing efforts.

I have the deepest personal and professional respect for John, and sincerely belief he will bring his unique energy, optimism, passion, and tireless creativity to your class and classroom. He has my highest endorsement. If you have any questions about this recommendation or my endorsement of Leif, please do not hesitate to contact me and I will gladly try to help.


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