Parties are to commemorate special events and memorable occasions. However, what makes a party worthwhile and a happy occasion for both the host and his guests is perfect planning for such an event. Planning a surprise birthday party can be fun and exciting. The anticipation that the planner feels waiting for the reaction of the birthday person brings as much, if not more joy, than the actual birthday person’s acknowledgement of the party. Organization is a major key for things to run smoothly so when planning a party, there are many important details to be remembered: setting, theme and decorations, menu, guest list, entertainment plan and r.s.v.p
The First step is to decide on the date, place, and time of the party. Most parties take place on the weekends for the convenience of working class; however, if permitted you can have a party scheduled during the week. Be sure that the party does not conflict with the birthday person’s schedule, because they have priority. Once you have picked a date and time check to make sure your location will be available. Try choosing a place that you know your guest of honor will love, such as a favorite park or familiar hang out spot or even a place that has special sentimental value for the person. After you have confirmed that the date, place, and time are all available, it is time to choose a theme you would like to have. The theme is where you get ideas for your decorations, invitations, and even games. The theme is especially crucial when sending out invitations. Depending on what the invitation says it can tell your guest what type of party to expect, for example water party, skate, costume, etc. So you want to be sure that both your theme and invitation match up.
When choosing a theme be sure it is age appropriate and that everyone will feel neutral about. Once chosen, buy decorations to match. After choosing a theme it will be time to decide on a menu, which should be the easiest part of all. Finger foods are always a great route to go, because they are simple and you have a wide range to pick from. However if budget is an issue you can prepare simple platters such as fruit plates, sandwich trays, cheese and cracker trays, and vegetable trays. If you’re throwing a party for a younger age group chips and hot dogs are always a winner. This is also the time to order the cake. The cake should match the theme or be a symbol of the birthday person’s favorite character or hobby; also you should provide a variety of drinks.
The next step is choosing a guest list. When choosing this list, it is crucial to invite only those who you are sure the birthday fellow will enjoy. By inviting people whose company is unwanted drama is likely to follow. Also keep in mind that you can never invite too many people, because more than likely half will not show up and those who do just might bring a friend along.
To ensure your guests will have a jolly time, have great entertainment plan. DJ’s are generally a great choice where they allow guests to enjoy their favorite songs, but they can be costly. However, if you need entertainment that fits your budget better try planning games such as, pin the tail on the donkey, hide and seek, dominoes, spades, and piñata. So use your imagination and be creative, also improvise whenever needed.
Finally, send out your invites be sure to include an r.s.v.p with a deadline. Make sure the deadline is at least a week before the party. This will allow you time to make changes if necessary. Include an end note informing your guest that food and drinks will be provided. Once your r.s.v.p. deadline has come, you can decide if you need to order more or less food and party favors.
To sum up, planning a birthday party is simple; it just requires time and dedication. Not only are they simple, but they can be quite inexpensive so long as you budget properly. If you follow these steps, your planning will go stress and hassle free. And as you run over a few last minute details and await the arrival of guest, relax and breathe; your party will have a great turn out and be the talk of the town.
Courtney from Study Moose
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