Organization is the key to success in any organization. Individual who are organized in their personal lives are more likely to be organized and efficient in their work place. An organized mind establishes efficiency in all areas of life. They create an organized work environment which leads to overall organizational success. Disorganization is characterized by unnecessary items that need to be grouped together, hidden out of sight, wasted thoughts, energy and time. It starts with an inward motivation to break away from states of confusion and disorder.
As the personal assistant in the Elementary School, personal organization is very important in enabling school run its activities without conflict. This research paper aims at seeking ways of addressing the problem of not being organized as highlighted to me by those I constantly interact with. This can be by: avoided too many things in your head, having a work plan of what should be done in a given time, setting priorities right and setting adequate time on each, increasing efficiency in what need to be done through proper planning.
The paper aims at identifying ways of improving personal organization skills such as good time management, creating enough space in the work place with the aim of avoiding disorganized and distractive work environment, appreciating the position one is in as a means of creating internal strength to keep on working, setting realistic goals and maintaining to stick to their time guide and at times delegating responsibilities in an attempt to avoid overworking. Its important to note that, failing to plan is in simple terms planning to fail.
Self control and a focused mind are important in getting organized thus improving work output in an organization. HOW TO GET ORGANIZED Being organized is the first step towards being efficient and productive in what we do in life. Some of the main obstacles that hold people from getting organized include; Time Management Time managements the key to being organized. It’s important to first admit that I have made mistakes in managing time and work towards improving upon it.
The easiest is to have a daily To Do List. The list provides a list of all the tasks to be done within the day such as phone calls to be made, purchases to be made and letters to be drafted, among other numerous activities. The list gives priorities at a glance of all pending jobs and their agency and helps eliminate miscellaneous pieces of paper work with job reminders. A daily planner, mainly a pocket notebook is the most preferred due to its easy portability.
The To Do List should be reviewed on a daily basis and all the tasks successively achieved marked out and all items not accomplished for whatever reason transferred to the next day’s list. These items should be prioritized in the next day’s To Do List so as to avoided pushing them further resulting to pile up of unfinished jobs that make people appear disorganized even when they are organized. Dark markers can be used to reinforce major tasks. Several lists should be made for each day, week, month and if possible for a year. Put it back
Organizing the work space ensures that all items not in use are thrown away or put it efficiently in storage at a clear and designated place. This helps you in determining the actual amount of space you have within the office, thus eliminating time and money wasted in organizing stuff you do not need. All items frequently used such as envelopes, stamps, stain removers should be easily accessible mainly on the working desk. It is important to set timers for how long an organizing task should take in an attempt to avoid doing a single task for a whole day and help in remaining focused.
Once you have placed every thing where it belongs it is very important to develop the habit of placing every thing back to where they belong as soon as you finish working on them. All items with similar usage should be placed in the same place such as keys, phones, all pending jobs and finished jobs so as to eliminate time wastage while searching for items. Similarly combine all similar activities such as make all call at the same time, pay all bills and do all the errands and shopping in one trip. Honesty with Yourself.
Incase you feel wasted and not proud of yourself in the position you are in presently, it important to have a realistic look at where you spend your time, way all the pros and cons and see if there is any opportunity to improvement. This gives the opportunity for personal reflection thus encouraging positive energy to take control which will lead to being organized. It’s important to determine what exactly you want to organize, rather than stating that am organized. Draft a list of all things you would like to organize such as schedules over a given period of time and ensure you abide by the list.
Delegate responsibilities Delegating responsibilities to other people ensures all or most of the To Do List activities are meet. Doing everything by your self makes it hard to remain organized since you cannot meet all deadlines set out due to emerging pop-ups. Conclusion. Being organized is being in control of all the activities in our lives and the work place. If some aspects of your life are dissatisfying, it is good to get excited since you are aware of what you do not need in life.
Create a time frame of when that must be achieved and strictly stick to it. References Bridges, C. Organizational Skills. (2000). [Online]. Available: http://www. at. bridges. com/20010108/skills/main. htm Bordenaro, B. (n. d. ). Being Organized in Not a Trait! [Online]. Available: http://www. ideamarketers. com/library/article. cfm? articleid=7414 Hemphill, B. (2001). Six Ways to Improve Your Office Organization Skills. [Online]. Available: ttp://www. frogpondgroup. com/articles. cfm? articleid=bhemphill04