1.1 The legislation that relates to recording storage and sharing of information known as care plans is the Data Protection Act 1998. There are 8 principles to be followed when gathering data 1) processed fairly and lawfully 2) processed only for 1 or more lawful purpose 3) adequate and relevant 4) accurate and up to date 5) kept for no longer than necessary 6) processed in line with the right of the individual 7) secured against loss or damage 8) not transferred to countries out of EEA. 1.2 It is important to have secure systems for recording and storing information to prevent personal information from being misused. Any information that has been gathered is confidential but written evidence may be required by other professionals on occasions. Also if new staff members arrive they can read the care plans to gain all the information needed.
2.1 I would follow my company’s policies and procedures for guidance and advice about handling information but would also speak to my directors or Human resources office. Information can also be gained from government websites for advice or other professionals. 2.2 If there are concerns over the recording storing or sharing of information i would document and report my concerns and secure all the information immediately.
3.1 Agreed ways of working relates to the company’s and government policies in relation to Care Plans. All documents should be evaluated and reviewed regularly, updated as required, completed and legible so others are able to decipher them. 3.2 Agreed ways of working when
a) Recording information; would be to follow the company’s and government policies to ensure all information gathered is accurate, legible, complete and confidential. b) Storing information; all information that is gathered should be stored in locked filing cabinets that are only accessible to the persons requiring access to information.
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