Innovation have made possible for the operations of the computer easy enough in processing records system such as, creation of data, storing, filing and retrieval of data. This Online Grade inquiry with subject evaluation and SMS notification is a process whereby a department head input the grades of the students who are enrolled to the said department and evaluates what subjects should they be taking after they passed their current enrolled subject for them to take their proceeding subject to the next semester after the input of data to the system. The system sends also the grades to the students via SMS every end of the trinal exam who is enrolled to the said department before that they will give first the data to the registrar in order to send the data to the students because the registrar clarify first the data because one of the foremost responsibilities of the registrar office is to keep the student’s grades data secured for their records and purposes. The head of the said department may now easily encode the data to the system and give the standing records to their students without a consuming a lot of time and gives convenient kind of servicing to the student. The system basically keeps all the records of the students about their grades and class subjects and it will determine if a particular student passed or fail the subject and it also display announcements like meetings and dates of signing of clearances etc.
Purpose and Description
Our project focuses mainly on keep in track of the students grade and subject and also sending the grade of the student via SMS who are enrolled to the said department. This system on the other hand can display important announcement like meetings and news. By this, the head of the department can easily gives the grades of a student by just encoding the grades of the students into the system. And also if the head of the department has special announcements to make to the said department, the students can easily read the announcement made by the dean even if they are not in the school.
Statement of the problem
The manual submission and distribution of the grades in the department (BSBA) or in the registrar (NDKC). The time consuming of subject evaluation at the registrar’s office. Specific: The students need to go directly to their respective department or at the school registrar to inquire their grades. The long processes of inquiry of grades are inconvenient, tiresome, and some instances are time consuming.
To develop an online grade encoding, inquiry and evaluation system. To develop a system that will lessen the registrar’s tasks in encoding of grades. Specific:
To develop a system that can able to send grades automatically via SMS. To develop a system that is convenient and less effort to inquire the grades of the student. Scope and Limitations
The proposed system is concerned in sending SMS about the student’s grades and displays the evaluation of a student and announcement. This covers only the grade data; their class subjects to evaluate; and announcements to post and only limited to the following:
1. Send SMS about students Grade;
2. Displays evaluation of the student and the announcement of the dean;
3. Control the records of the students;
4. Update the records;
5. Organize new coming data;
The request of the grades can be done through any network of mobile phones/ cellular phones. The head of the department only has the authority to the system. The head of the department can encode grades of the students through online. The system automatically back-up the records being encoded. The device use in the system is for inquiry only.
The head of the department can print the summary of grades and also the subjects taken by the students. Limitations
It cannot be used for conversation.
The system has no capability of handling delayed messages.
If the responsible of inputting grades submitted a wrong grade of a student, the system is not reliable of human error. The system cannot accept landline number in registration for the students as their contact number. The system can be accessed by internet connection only.
Significance of the study:
This study was made to find out the use of online – based system that will lessen the time for transaction, accommodation and convenience of releasing the grades of the students. The college of Business of Administration which is one of the top departments of NDKC with high population which is fit to this project for us to cope/manage all the records about their student grades class subject evaluation and announcement using the said system. Through this project the said department can easily organize all the records of the students and keep in track in its database. The department would have a website that can easily use and can interact between the department and with their students. The system provides accessibility to the head of the department only and can update the grades and give evaluation to the subjects taken to the certain student. Students can receive their grades via SMS, view their evaluation subject and also can see what their head of the department announcements. The said department will be assured of an accurate, high performance and a high level of security using the system. One benefit is that the students will know the announcements of their college dean and receive or to know their grades anywhere, as long as they are connected to the internet.