This is a formal letter used to send information out to external parties. This specific letter is used to engage students in an exciting opportunity and potential career option. Letters are used by all in the public services and this letter that I have has been given is used by someone in the armed forces as they need to tell the headteachers about an excellent challenge for their students.
Letters like this are used to inform someone about a meeting that will be happing at a certain time and day and where it will be at. In the RAF this would be a normal form of communication that they would use to inform one another of important dates coming up, but in the normal day an e-mail would suffice.
Firstly on this letter the name of the Sergeant sending it is highlighted in bold this is so it will get the reader’s attention straight away and the reader will want to continue to read it, it will also show who they need to respond to in order to get the day out for their students and then underneath it states that it is from the RAF so this is letting the person know where the letter has come from and who they are, and then underneath this there is other information about where the letter will be sent off to and who will be getting the letter, this information will let the person that is delivering it know where it has to go to as it has the street name and the post code.
Secondly they have information about the person that it has been sent to they use lines to split it up so that they page looks better and the information will be easier to read, Tony splits it up because he does not want the reader to think that there will be lots of information to read through which often puts readers off reading it as they think it is going to be too much, and too much effort. This also would get the readers to view the letter as the reader will think it is important and will want to know the information that he has written in on the letter.
Thirdly the information they have put in the other side of the split up box is about if the person would like to write back to them, so if they need more information or just want to ask them something about what they have written in the letter they can contact them on the provided details and use the reference so Tony knows immediately what they are talking about. This information is also given because they will need to reply to say that they would.