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Formal Letter Essay

The basic difference between informal and formal letters is that of the receiver. Informal letters are written to friends, family, relatives, and other near and dear ones, while, the formal letters are written for official purposes or to write to the editor of a magazine, the commissioner, the principal of a school, etc. It is compulsory to include a subject in a formal letter which is not necessary in an informal letter.

We usually add both the addresses in a formal letter while it is only important to write the recipient’s address in an informal letter. The language of a formal letter is also very formal and precise while one is allowed to use colloquial language in an informal letter.

Q. Write a letter to the principal of your school requesting him to get your classroom repaired as it has been in a bad condition for some time now. You are Anil of ABC Public School, Uttam Nagar, New Delhi-59. Answer:

Examination Hall
New Delhi-110062

Nov 25, 20xx

The Principal
ABC Public School
Uttam Nagar
New Delhi-110059

Dear sir,

Subject: Need of urgent repair of the classroom assigned to VIII-C
With due respect, I would like to draw your kind attention towards the poor condition of our classroom that is room no. 15 on the first floor of the school building. Our classroom is in need of urgent repair. There is dampness in the walls and the roof. It not only smells bad but the plaster has also started coming off the walls.

This may pose health hazards in the approaching winter. Moreover, students cannot concentrate on their lessons with uncomfortable surroundings. As it is becoming increasingly difficult for us to continue studying in the classroom, I request you to arrange for our classroom to get repaired at the earliest. Meanwhile, please assign another classroom to us.

Yours sincerely,
Class VIII-C

Q. You are Ashu Verma, living at 30, Sun Enclave, Delhi. This is a residential colony but lately a lot of heavy traffic has been moving through this area. Write a letter to the Chief Engineer, MCD to construct speed breakers in the area. Answer:

30 Sun Enclave
New Delhi

19 March 20xx

The Chief Engineer
Municipal Corporation of Delhi
New Delhi

Respected Sir,

Subject: Need for the construction of speed breakers in our area
I would like to bring to your notice the difficulty faced by the residents of Sun Enclave due to traffic snarls. Though it is a residential area, a small factory built nearby has converted the by-lanes into a main road. A lot of heavy traffic has started moving through this area, creating problems for the pedestrians.

Recently, two people were injured when they were hit by a fast-moving truck. Children are also suffering because of this as they are housebound. It is for this reason that I request your department to construct speed breakers in this area as soon as possible. This will definitely put a check on the speed of vehicles, apart from allowing pedestrians to move freely. Your efforts would be highly-appreciated.

Yours truly,
Ashu Verma

Q. You are Anita, a student of DPC Public School, Ashok Vihar, New Delhi. Write a letter to M/s Ratna Book Depot, Nai Sarak, New Delhi, complaining about the discrepancy in the books you have received and the books you had initially ordered. Answer:

DPC Public School
Ashok Vihar
New Delhi-110052

Nov 18, 20xx

The Manager
M/s Ratna Book Depot
Nai Sarak
New Delhi


Subject: Discrepancy in books ordered and books received

I am a student of DPC Public School. Last week, I had placed an order of books at your book store. However, I regret to inform you that the books I received yesterday are not in accordance with the books I had ordered. I had placed an order for class X textbooks of English and History, published by NCERT, but the books that were delivered to me belong to class XII. The invoice number mentioned on the parcel is RBD/162/089. I request you to cross-check the documents and send the correct books as soon as possible.


Q. You are Amita, a resident of 32, PIC Apartments, Raj Nagar, Ghaziabad. Write a letter to the Commissioner of Traffic Police requesting him to put stricter rules in place to check the problems of underage driving as well as driving without license. Answer:

A-32, PIC Apartments
Raj Nagar

June 21, 20xx

The Commissioner
Ghaziabad Traffic Police

Respected Sir,

Subject: Problem of underage driving and driving without license
I would like to draw your kind attention towards the increasingly rampant problems of underage driving as well as driving without license. I am sure that your department would be aware of these problems. However, we do not see any significant actions being taken towards curbing these problems.

These days, it is not unusual to see underage children and youngsters driving vehicles. On top of it, a lot of them do not have a valid license. Most of them flout traffic rules and do not care about the safety of others on the road. You are, therefore, requested to put stringent rules in place so that instances of underage driving can be minimized. The efforts of your team in this regard would be much appreciated.

Yours truly,

Q. Write a letter of complaint to the chairman of the Managing Committee of your society, complaining about the contamination of water in the society’s water tanks. Answer:
New Happy Colony
New Delhi

July 06, 20xx

The Chairman
Managing Committee
New Happy Colony

Dear Sir,

Subject: Deteriorating condition of water contamination in the society
On behalf of the residents of our society, I would like to bring to your notice the increasing problem of water contamination in the water tanks of our society. The people are suffering from harmful diseases due to the presence of this dirty water. The water tanks give a very putrid smell, which has compelled the people to wear masks.

The water tanks have also become a breeding ground of mosquitoes which are causing fatal diseases. It is a serious concern as far as the health and hygiene of the people is concerned. We anticipate the authorities to take an immediate action and pay heed to the poor condition of the locality. We request you to take necessary steps to improve the condition of the water tanks.

Yours faithfully,

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