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4th Floor, Sunshine Plaza Building
FTI Complex, Taguig City

Presented to the Faculty of Department of
Information Technology Education
AMA Computer Learning Center College

Norjie D. Ditucalan
Sumille D. Gomez

Chapter 1
Background Study

Nowadays, in a highly technological society, human productivity is made more efficient through the development of electronic gadgets. More advanced technology is now being introduced. One of the best examples is the computer based database. Now, with the advent of such modernization in health, one way to globalize the process of research is to realize that technology advancing at an incredibly fast pace. Computers are not confined to being used for entertainment but its role in health maintenance is also vast. Companies and business establishments use computer based system to provide information to their clients, employees, costumers, and especially to the management. In Fitness Gym, recording details are written down on record books. A record book is a compilation of the known facts regarding something or someonewith their personal information provided.

It is also organized for use and maintained by an employee, or a private individual. In addition, it is a place in which we get information in any format and from many sources. The employee has to keep the room neat so that it is conductive the fitness activity. The gym employee is also the person who is liable for monitoring all the records in the said establishment. The proponent will propose a computerized recording system for the FEM GYM. The gym is still utilizing a manual system. The costumers and the employees still use a logbook in writing down the information and records of each client. This system is to provide facilities for users to enter information into the system directly, instead of passing the information usually on paper. Objectives of the Study

General Objective
Generally, the proponent’s purpose in designing the system is to help the operation of FEM Fitness Gym with regards to their records. This system will be able to help the said establishment to find their records accurate and promptly. Also to change the manual system of their daily recording. It will lessen the time of the employee in searching the costumer’s record and computerized their costumers profile sheet. It introduces a new way of informing and updating the operation of FEM Gym. Specific Objectives

1. To provides an organize file inside the gym.
2. To make it easier for the employees and costumer to find their records. 3. To make it easier for the employees to input information for the new members Scope of the Study

This system deals with searching of accurate information with regards to FEM Fitness Gym. Just by simply pointing and clicking the mouse on the search button and let the user display the information needed on the screen. The user can also check the time consumed by the costumer and input how much they have to pay. It also updates the membership status of each client.

Significance of the study
This study provides a great advantage to the employee and the owner. The system was designed to make filing information and sorting of records easier and more convenient. It is easy to manipulate and functional to the employee and the owner. Moreover the software was designed with the security code or password to secure all files and records from unauthorized users.

Chapter 2
This chapter will discuss the theoretical framework that illustrates paradigm of existing system and the study of the system. This will be followed by a review of the related literature of the previous writings and research done by the distinguished authorities, which have significant impact on the problem under investigation. This places the current study into the context of previous, related research. Such as, the literature review emphasizes the relatedness between the current study and the works of the other authors.

A record is any information –text, number, image, or voice kept for future reference. As a civil servant or even as a business man, you need to realise how vital an efficient records management system is to the smooth operation of an organisation. The main purpose of a records management system is to make sure records are available when needed so that the organization can operate efficiently. Such a system fulfils this purpose in several ways by: ➢ Using storage media

➢ Providing proper storage equipment and supplies
➢ Outlining procedures for filing
➢ Developing an efficient retrieval procedure
➢ Setting up a schedule for when records should be kept or discarded. An office cannot operate without records. Records are kept so that you and others in the office can refer to the information later or use it to complete another task. That is why many business and other organizations have records management system such a system will help you store and retrieve records efficiently and keep the file current.

There are several systems we can keep our records. Some of them are as follows: ✓ The Book File System : This is the method of filing whereby all minutes are enclosed from the left-hand side, face to cover, in chronological order and are numbered in the same fashion as the book. The first page is the oldest paper in the file.

✓ The Split File System: This is the method of filing whereby all minutes are put on the left hand side of the file and separately numbered, while letters, both incoming and outgoing, are placed on the right hand side and numbered consecutively from the bottom to the top… Excerpt from Record Management Facilities by AsogwaSylve, (2010).

In exploration, we find new techniques, new knowledge, even develop new substances, gadgets, equipment, processes or procedures, imagination and skill is employed by the researcher. The commodities, new devices, services, in technology are needs of man for a better fuller life which is the concern of the research. These useful arts are the products of the technological environment and the end-user is society in general. The excerpt was stated by Josefina Estolas in the book Fundamentals of Research (1995).

Science and technology are essential for national development and progress. The State shall give priority to research and development, invention, and their utilization, and to science and technology education according to the 1987 Philippine Constitution (Article XIV, Section 10). Since computer power was the critical resource, efficiency of processing became the main goal. Emphasis was placed on automating existing process such as purchasing or paying, often within single department as indicated by Jeffrey A. Hofer on Modern System Analysis and Design (1996).

A major purpose of a database system is to provide users with an abstract view of data. That is the system hides certain details of how the data are stored and maintained as stated by Abraham Silberschatz, Database System Concepts (1999).

A database is an organized collection of facts and information. An organizations database can contain facts and information on customers, employees, inventory, competitors, sales information and much more. Most Managers and executive believe a database is one of the most valuable and important parts of a computer-based Information System in accordance with Ralph M. Stair’s Fundamentals of Information System (2001).

In the old days, business was done using papers and flat registers. The organization of these registers was difficult and the storage of huge amounts of data was a real problem. Also, the process of preparing a report takes a lot of time. But when computers were introduced into the business field, everything had changed. Databases were used to store huge amounts of data and organize them. Instead of spending many hours (or maybe days) preparing a report, a query consisting of a number of statements can perform the job in some seconds. Although databases were very useful, another problem has appeared. Companies and corporations spread over wide distances.

A single company can have branches in all the governorates of a country and maybe with some branches outside that country. Data communicating and sharing was a problem. This problem was solved using computer networks which are the best way for data communicating. Nowadays, computer networks are essential for any business. Computer networks are used for file transfer, voice and video conferencing. For this reason, we have chosen our final project to discuss networks from different sides… Excerpt from DESIGNING A BANK NETWORK (2010).

In the past, history has it that the act of “RECORD KEEPING” were basically performed on tablets, stone, Animal skin and many other forms of record keeping were also designed .However, over the years, with the advent of modern technology, things have changed tremendously for better. Science and researches have come up with an efficient electronic machine called “computer” that can perform wonders in various capacity and of such is the record keeping.

No single development within the past five decades has a greater impact on record keeping system, accounting and business management system than the advent of computer application (wikipedia). Computers are widely used in the field of engineering, medicine, education, automobile technology, agriculture, economic planning e.t.c. However, the most spectacular growth has been in the field of business organization. Similarly, tasks such as record keeping which requires repetition for various sets of data are ideally suited for computer system. Excerpt from the article of THE IMPACT OF COMPUTER APPLICTION ON RECORD KEEPINGBY AHMAD UMAR DEWA

The academic motivation underlying the above aims is to systematically explore whether a new conceptual coherence can be developed within the field of action oriented research such that the current ordering process could be conceptually assimilated, further clarified, brought to sharper focus, usefully applicable. This standard type of framework shows the input we are proposing and the process that has to be done then the outcome of it.


The conceptual framework shows that the existing process of the establishment in FEM Fitness Gym, Maharlika Road Branch, Taguig is a manual process wherein they find their records/files manually and they write the costumer’s information. In this process the gym operations consumes too much time and effort or wasting in finding their records while our proposed system process, help the gym to find their record promptly. Also change their manual system of their daily recording. It will lessen the time of the employee in searching the costumer’s record and computerized input of information.

Definiton of Terms
Record keeping
Record keeping refers to the retention of records deemed important to a person, company or any other establishment. This goes hand in hand with records management, which is the creation, retention, filing, storage, to final disposition. Database

A database is an organized collection of data. The data are typically organized to model relevant aspects of reality in a way that supports processes requiring this information. For example, modeling the availability of rooms in hotels in a way that supports finding a hotel with vacancies. FILES

This page describes the term file and lists other pages on the Web where you can find additional information. FITNESS GYM
A health club (also known as a fitness club, fitness center, and commonly referred to as a gym) is a place which houses exercise equipmentfor the purpose of physical exercise. VISUAL BASIC
Visual Basic is a third-generation event-driven programming language and integrated development environment (IDE) from Microsoft for its COM programming model first released in 1991. Microsoft intends Visual Basic to be relatively easy to learn and use.[1][2] Visual Basic was derived from BASIC and enables the rapid application development (RAD) of graphical user interface (GUI) applications, access to databases using Data Access Objects, Remote Data Objects, or ActiveX Data Objects, and creation of ActiveX controls and objects. The scripting language VBScript is a subset of Visual Basic. MY SQL

also called “My Sequel” (as of July 2013) the world’s most widely usedopen-source relational database management system(RDBMS) that runs as a server providing multi-user access to a number of databases, thoughSQLite probably has more total embedded deployments. It is named after co-founder Michael Widenius’s daughter, My. The SQL phrase stands for Structured Query Language. CODES

A code is a rule for converting a piece of information (for example, a letter, word, phrase, or gesture) into another – usually shortened orcovert- form or representation (one sign into another sign), not necessarily of the same type. SEARCH BOX

A search box or search field is a common GUI element used in computer programs, such as file managers or web browsers, and on web sites. A search box is usually a single-line text boxwith the dedicated function of accepting user input to be searched for in a database. Search boxes on web pages are usually used to allow users to enter a query to be submitted to a Web search engine server-side script, where an index database is queried for entries that contain one or more of the user’s keywords.

Chapter 3
Research Methodology
Descriptive Method
It was argued that archival description is not simply an aid to discovery and retrieval3. Instead, it is integral to documenting knowledge about records and the circumstances in which they are made and kept – essential knowledge for the records to exist as records and serve their principal use as evidence. In other words, the primary purpose of documentation or finding aids is not repository control or the facilitation of access but as an indispensable component in the making and keeping of records. In the paper world, it was possible to lose sight of this because archival methods based on the ‘life cycle’ separated the preparation of finding aids in time from other documentation activities. Archivists acquired custody of records no longer in current use and preserved them by physically segregating them into provenance-based fonds in an order reflecting their last practical use. This fixity of placement and arrangement was replicated in finding aids which did little more than represent the physical organisation of the records in boxes and on shelves.

In this last ‘archival’ phase of the life cycle, such finding aids contribute little to recordkeeping (merely duplicating physical placement, which has been the chief recordkeeping tool known to the archivist). Finding aids also give value-added knowledge of context, but even here archivists have allowed themselves to become ‘collection’ focused. Archivists have documented contextual knowledge only insofar as it related to the records they held, being the small quantity of records which have survived appraisal (or competition for deposit) and which happened to have been transferred to their custody. Context has been documented only insofar as it was necessary to describe records in custody. Contextual descriptions have become, therefore, merely adjuncts to and enhancements of the listings of records held – little more than additional descriptors to an item list – not documentation of a recordkeeping system. Not surprisingly, such finding aids came to be seen as being principally aids to discovery and retrieval.

Their prospective users (those for whom they were written) were ‘researchers’ whose perceived information needs came to dominate archival descriptive practice. Traditional descriptive methods were used to portray an entity in which it was assumed all relevant features of structure were to be found physically embodied in the material being portrayed and to which necessary contextual knowledge could be attached as a descriptive enhancement rather than to show relationships with other descriptive entities (not necessarily records). This traditional descriptive model or ‘system’ informs much of the work which has so far gone into recent descriptive standards efforts. The International Council on Archives (ICA) standards claim to be independent of both technological and methodological systems, though I have argued in Part 1 that they are dependent on, and limited by, the assumptions implicit in the traditional methods they largely reflect.


1.Do you encounter record problems? Like lost of record sheets? How? Why?

2.Are you willing to change your recording method from to computerized? Why?

3.What are the problems usually occurs?

4.Are you convinced that the manual recording reflect with the income of your business is accurate?

5.If you’re going to develop your recording process, what features would you like to add?

6.Are there any information sources of information which I should be aware?

7.How would your customers know their membership status?

8.How often do you check your membership status?
Week Year Month Other
9.What is the current membership status of your customers?

10.We name this system as “Fit Me In”, Do you want it to be change? If yes, give any suggestions.


1.How long you’ve been running this fitness gym?
Months Year/s
2.Is it hard to keep recording/ attendance sheet of your customer? Yes No
3. Any changes you want to change to improve the process on your work? User-friendly Secured
Easy to Update
4.Do you encountered lost of records?
Yes No
5. Are you convinced with the manual transaction when it comes to security? Yes No

Data Flow Diagram

Essay Topics:

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