Enrollment process is a must in every school. Through this, student will have a connection between them and the institution itself. In this process, students also part to wonder or to expect what if feels like to be in the institution they are going to enroll. This study discusses those expectations and perceptions of the students with regards in the enrollment process in Technological Institute of the Philippines Quezon City.
The Technological Institute of the Philippines Quezon City students have always perceived the success of the enrollment based on the amount of time that they have spent on the enrollment process. But the students and parents already prepare for the worst every time and they already assume that the process will be slow. The complaints are always present and it makes the slowness of the process more gruesome.
Through this study, the whole enrollment process should be made bearable. Every aspect and step of this will be analyzed in order to find the best solution that will lead to the improvement and betterment of the enrollment process.
At Technological Institute of the Philippines Quezon City, there are thousand students taking several years level. The population of students in mentioned school are continued to grow which means also that an increase of records are handled by the Guidance Councilor. Clearly manual system of enrollment and student record keeping are too much time consuming task.
Computer can be considered as another instrument for developing system like enrollment in every school. This can be a great help to those students, teachers and school who are handling many task from providing easier and faster access.
The present system of Technological Institute of the Philippines Quezon City is done manually such as enrollment system. Form the time it was started to operate, they use the manual system. Even nowadays, that they have computers, still there also a conflict using that during enrollment.
Technological Institute of the Philippines Quezon City is a private school which is located at Quezon City. And this school was started established in the year 1962. And it was found by Engineer Demetrio A. Quirino Jr., One of the famous people in Technological Institute of the Philippines Quezon City at that time. Like some school Technological Institute of the Philippines Quezon City is improving the enrollment system but still that is not convenient for others.
Statement of the Problem
The present enrollment system of Technological Institute of the Philippines is done manually. Manually system of enrollment caused a lot inaccuracy and efficiency in processing the record and data of the students. Too much time and effort are consumed and cannot give on time. The researcher sought to answer the following question:
1. What are the perceptions of students with regards school’s enrollment system? 2. What are the factors that contribute to the perceptions of ideas if the students that the school enrollment system affect them? 3. What are the factors that could be an advantage and/or disadvantage of the factors that are uses in the enrollment system?
Significance of the Study
The computers provide convenience to its user through the easier and faster way of transactions. Population of students in almost all-educational institution is rapidly increasing so great demand in teaching force is also becoming higher. Fortunately, today’s generation of high technology machine and tools can substitute these workers. This propose “The Perception of Students in Enrollment system in Technological Institute of the Philippines Quezon City” will provide a high technology way of retrieving and managing student’s data so that the enrollment process become convenient especially to the students and parents. The study will be a great help to the following:
Administrators. This study will help them to process records and keep the grades of students are a fastest and accurate way. It will help to keep and handle essential information of the student for the convenience of the students and the personnel assign to enrollment in the education institution.
Students. The students can easily access and retrieval information regarding with the process of enrollment the effort, time, and help to minimize the effort and time they exert, Technological Institute of the Philippines Quezon City. It provides easy and fast approach in registration and enrollment.
Parents. They do not complain and they’re not wasted to accompany their children during enrollment.
Future Researchers. The proposed study will benefits and help the future researchers as their guide. This study can also open in development of this study.
There is no significance in the improvement of the online registration as related to the improvement of the enrollment system.
Scope and Delimitations
The study will be limited only to the boundaries of “The perception of the Students in Enrollment System in Technological Institute of the Philippines Quezon City”.
The researcher focused in getting relevant about the problems in enrollment system includes students and parents who complaining in the manual system that being used of the school.
Searching about this has ability to be quickly processed and how it can be fixed in the next enrollment process.
The study covers the problem of having a slow process that caused a dispute between students/parents and administrator,
REVIEW OF RELATED LITERATURE AND STUDIES
The chapter estates the different literature and studies that were conducted for the research to gain familiarity that are relevant and similar to the present study.
Review of Related Literature (Foreign)
According to Rowley (2005), an enrollment system is casically included in one of the classification of information system, thus it serves a tool to support information management with regards to the student data, enrollment fees information and other with a connection to the enrollment process. Every school gain competitive advantage of having this system for they will have capacity on handling important information at ease and with security.
Adopting this theory of Mchenry (2010), WAMP5 (WAMP Means Windows Apache Mysql PHP) is a platform of Web development under windows. It allows you to develop dynamic websites with Apache server, PHP5 script language, and the database of MySQL released 5. It also possesses PHPMyAdmin and SQLite manager to manage more easily your databases. Window 7 is an operating system produced by Microsoft for use on personal computers, including home and business desktops, laptops, netbooks, tablet PCs, and media center PCs. Window 7 succeeded by Windows 8. This is known as iterative implementations covers the breakdown of overall functionality of the system to a what he called feature set and those feature sets represents different process involve in enrollment system. It helps locate feature an enrollment system will have since that this kind of systems does many activities and processes.
According to Dunn and Scott (2005), enrollment system has made huge impact into the school arena. It is a system that is built on innovative program strategies. It is a system that will help both the enrollment personnel-in-charge and the students to easily process the enrollment at a lesser time. Distinct from the traditional enrollment, LAN enrollment system process large assortment of the student records and provides efficient and consistent information services.
As stated by Holmes (2006), nowadays, Web-based applications are widely used due to their ubiquity. Web-based enrollment system is currently emerging on markets for they are offering transaction convenience and service efficiency through the use of internet. This system becomes a powerful tool in dealing with information management regarding enrollment transactions. Stair (1999), emphasized that the development of technology through the years have enabled us to do more with less effort. From the orientation of the light bulb to the industrial revolution and beyond, we have continuously tried to in a more efficient means of doing tasks. Lewis (2002), stated that the reason for using computers vary from person to person. Some of the computers in business are to perform accuracy, to be as productivity, to decrease bottle necks or hassles to alter cash flows or to simples elevate your status.
Sybex Inc (1999), stated that visual basic provide a graphical environment in which the users usually designed the forms and control that become the building block of tour application . Visual Basic support many useful tools that will help the user more productivity. Gold Chager et al (2003), said that computer as a device for processing information knew computer plays a significant role in their lives, but few are aware of just how pervasive role is. Mane (2000), mentioned that the creation of the computer made the easier to accomplish that by doing it manually, to have the direct access on straightforward answer just monitoring record where in the needs of computer make possible for everyone to get data in a particular need. We can consider that the computer is necessary and its productive tool for individual. Gurewich (1999), stated that the database system makes the work faster for every institution. For the mere fact that instead of doing things manually, with the use of computer technology everything is done fasters.
Related Literature (Local)
According to Aquino (2005), importance of computer application is increasing day by day. Schools use information system in the way of implementing an enrollment system. This results for them to attract enrollees and earn income. Enrollees are attracted because of the said system makes the transaction faster and easier.
“Lack of enrollment system in schools can lead to chaos and troubles” as stated by Ace Adrian (2011), students will be confused on what they should do to be able to enroll that is why such system is extremely useful in that it gives an ease on working on enrollment processes. Enrollment is very useful in retrieving vital information of the students. Without it will lead difficulty both for administration of the school and students in enrollment processes.
The transformation of manual enrollment transaction to automated and now into a web based information is one example of what has driven partly by the rapid technological innovation. Any way just to make work easier and faster like enrollment transactions is possible with the emergence of computer technologies. A web-based enrollment system has featured that meet most of academic institutions system’s needs and requirements. This includes standardized modules for student registration, enrollment, grade management, and other modules that are deemed necessary to operate a school (Bacala&Reanno,2009).
Fronda (2011), said that the enrollment system is useful especially when the school retrieves the important information from the student. The school can trace what is the standing of the students. Lack of Enrollment system in a school can lead to chaos and troubles. Students will be confused on what they should do to be able to enroll. It is extremely useful in the school in the way of working processes of enrolling become much easy. Tinn (2001), stated that the computerization responded to the call the office or any workplace to help their daily operation.
Malolos et.al (2002), stated that the study of automation is important in the sense time that minimizes the time and effort normally exerted in manual process. Janes (2001), stated that computers are extremely reliable device and very powerful calculators with some great accessories applications like word processing problem for all of business activities, regardless of size, computers have three advantages over other type of office equipment that process information because computer are faster, more accurate more economical.
Reyes (2005), task would be time consuming to accomplish manually and more practical with the aid of computers field in cabinet. According to Flores (2002), the automation is described simply as the substitution of machine control of human. Dioso (2001), stated that computer assist careful intelligent planning, organizing, actuating and controlling .This maybe observed from the past that they monitor production activities, solve scientific problem and help arrive in tentative answer to a multitude of involve conditions. Related Studies (Foreign)
South California Community College Long Beach City College has gone live with a Cognos-based management system that was designed by Irvin, CA-based professional services firm e2e Analytics. Prior to installing the new system, LBCC, which has two main campuses and multiple satellites that support nine schools and 34 departments, handled its enrollment via manual spread sheets. With no reporting, continuity, or standard practices, and with lengthy error corrections, the school’s enrollment management budgeting and planning took up to three months to compile, consolidate and implement (Koft 2007). The study on problems regarding on school such as the Long Beach City College is an aid for the proponents to have the idea on formulating solutions on transferring manual enrollment transactions to an automated or computerized one.
According to the coordinator of Admission support of Kerian Greenaway, the system known as the Edith Cowan University Web Enrollment System (ECUWES) had replaced the traditional hard copy system of enrollment. The system offers immediacy and convenience of course enrollment via the internet. The said university in Australia is currently enrolling more than 5,000 new students with easier transactions cause of their online enrollment system. In the local setting, academic institutions both the private and government schools are shifting from manual to computerized system including student registration. This is accomplished either on an intranet or internet-based environment.
The desire to overcome these problems and difficulties has led the acceptance of advanced technology. It includes Local Area Network of computers, CD ROM and powerful processor. These technologies led to the development of information databases that provides simple and prompt retrieval of information through networking. In Local Area Network Enrollment System (LANES), the problems on admission and evaluation of academic records, subject reservation, assessment and payment of fees and issuance of class cards are besieged. Likewise, searching of records is effective due to its major key that is being used in retrieval of records. A Local Area Network Enrollment System (LANES) is a broad system. It is combination of different function areas such as databases, searching, retrieval, and update of student records, checking of student’s scheduled, computation of fees (Dzubeck 2003).
Earlier, Encila (1999) Introduced the Enrollment System for the computer Science Department of LCBA and traders, designed of enrollment System is advantageous to the school because it speed up the process and with only a minimum amount of power and resources.
Quiver (2001) developed a program using database III which capable of retrieving, access in manipulating of data in easy way. A computerized system to minimized the lost of record and burden of work was designed by Pajarillo in 2002.
Aravia et.al. (2002) Show the growing importance of computers in the society. The significance of the study revolves the automation of student permanent record keeping. Alcaira (1999) Stated that the using of computer are continue to grow, the need for a more timely information and data processing comes on demand keeping the record of any manual operations need the application, because handling it manually will only be conflicting.
Related Studies (Local)
Based on the researcher, a web-based enrolment system for Veritas Parochial School (VPS) in Manila was developed to help its students enroll in a more efficient way without the hassles of waiting long hours in filling out forms, which sometimes become redundant, or to stand in line and pay at the cashier. It is with the Web-based enrollment system for VPS that this new style of enrolment may be achieved. This new type of system offers its students new options for enrolling at VPS. By logging on to the VPS website, one can register and enroll subjects for school year. With these, all the students are required to fill out certain forms that do not take more than a few minutes to accomplish. The system stores its records in the school database for future references. Confirmation of the transaction made by students need to be verified, the payment of the tuition fees must be made by the school’s register. The students may also browse the website of VPS and he can check his current account.
He can also refer to the list of the school current tuition fee rates (Pascual and Riceo,2008). According to the project study in 2005 by Mr.Lopez, an enrolment system help and provide efficient and reliable services to the students, enrolment personnel and administration. Moreover, this system improved the process of enrolment in terms of searching, retrieving and subject schedules. An online Enrolment System was proposed to replace the manual enrolment system of Cavite Maritime Institute in order to advance an organized flow of transaction and an ease of work concerned on how the manual enrolment performs throughout the institutions operations. The numerous transactions that the manual system covers, such as updating and adding students records, generating the advising and assessment slips, and the like considering the manual operating system to be inefficient for the need of the institution. Since the study involves proper record handling, tracing the constraints and evaluation of the manual system issential (Bacala and Reano,2009).
The enrollment process is the initial stage in gathering bon fide and accurate student information neccesary to establish student permanent records. A registration and billing system is needed by the institution to address the stated situation. The study has been made to help gather fast and deliver accurate information (Calabozo&Fernandez,2006). In the study conducted by Cayabyab (2007), many problems and difficulties were identified in the wxiusting system in Dagupan City National High School (DCNHS). These major concerns are affecting the efficient enrolment system of students. Security of the students records were found to be at high risk. The current system may fail to protect some important documents. It has also untimely and in efficient report generation. A computerized system for DCNHS shall result to a significant increase in the number of enrollees.
Conde (2007) in his study entitled “Network-bases Enrollment System of Paete National High School cited that the manual process of enrollment and manual handling of information and reports of the students is very laborious one. The proponents developed a network based system enrollment system to the said school to solve the huge amount of task. Garcia (2002) created the “LSPC Enrollment System”, the study can be a great help to persons concerned during the enrollment period, the registrar, instructor of the students as they retrieval necessary information when needed and lessen the burden manually browsing over enrollment slip for record purposes Saayo et.al (2008) developed the system “Network based automated Enrollment and grading system for Morong National High School.
Due to increasing population of the institution, and the school currently implementing the manual system, every student spends a lot of time during enrollment period, such as paying their tuition fees and processing the school requirements. Valina et.al (2009) entitled “Network-based student Permanent Record keeping and Enrollment System of Balian National High School”. This System was made to lessen the time and effort exerted by both student and school employees. It is also made to give accurate reports and keep records of every students every students and for easy and fast way of enrollment.
Soria et.al. (2006) constructed a system entitled “Network-based Computerized inventory System for the supply office o the LSPC main campus. With the advancement of technology, devices and machines were improve , developed and inverted to cope up with the need of new world. There are different systems designed for reliable, efficient and very useful to the user.
The study is all about the perception of students in the enrollment system in Technological Institute of the Philippines, QC. It includes information can get when enrolled, different equipment that will make enrollment more efficient among students, the improvements, process and importance of enrollment. The study also covers the different experience of student when enrolling in Technological Institute of the Philippines whether they lose their patience or get satisfied on the enrollment system.
The Conceptual paradigm of Perception of the Students in Enrollment System of Technological Institute of the Philippines.
Definition of Terms
These terminologies were gathered by the researcher for better and clearer understanding about the study.
Client. Does not share any of its resources that request a server’s content or service function. Computer. Machine capable of the following the instruction to alter data, programmable electronic device that can perform calculations and processing information. Database. Is a container to store your tables in. Enrollment. It is a process in which a student is being admitted to the institution. This includes the listing of information or data about the student and subject he/she will be enrolled. Information. Knowledge given or received of some fact or circumstances. Program. An algorithm that a computer can both follow directly and follow the translated version.
Server. A computer on a local area that is running software for controlling access to all or part of the network and its resources and shares its resources with client. System. It is a group of interrelated components working together toward a common goal by accepting input and producing output in an organized transformation process. Software. It is a system utility or application program expressed in complete readable language. User. The person who uses a computer for word processing, communications, and other application. User–Friendly. A program easy to use even though an individual is not knowledgeable about the system.
This Chapter presents the research design, the respondents of the study, the research instruments, the data gathering procedure and the statistical treatment of data.
This study used the survey approach of research, specifically the descriptive method. Descriptive method is the assertion of attributes or conditions specific to the population. It utilized the said approach in as the main purpose of this research was to determine the perception of the student towards enrollment system in Technological Institute of the Philippines Quezon City.
The Technological Institute of the Philippines (TIP) is a private, non-sectarian higher education institution. TIP Quezon City was awarded Autonomous Status, the highest possible award for a higher education institution, and TIP Manila was granted Deregulated Status by the Commission on Higher Education (CHED). In addition, TIP has also earned numerous national and international accreditations and quality certification.
Location map of Technological Institute of the Philippines
The research study used the purposive sampling technique. There were 30 students in Technological Institute of the Philippines asked to rate the efficiency of the services rendered by the functions of the PTA office. Purposive sampling, also known as judgmental, selective or subjective sampling, is a type of non-probability sampling technique. Non-probability sampling focuses on sampling techniques where the units that are investigated are based on the judgement of the researcher: Non-probability sampling to learn more about non-probability sampling, and Sampling: The basics, for an introduction to terms such as units, cases and sampling]. There are a number of different types of purposive sampling, each with different goals. This article explains (a) what purposive sampling is, (b) the eight of the different types of purposive sampling, (c) how to create a purposive sample, and (d) the broad advantages and disadvantages of purposive sampling.
The data gatherings used in this study were the following: 1. Questionnaires Checklist Form. This instrument was constructed by the researchers to establish the socio-demographic profile of the student respondents. The instrument determined, among others, the gender, civil status and educational background of the respondents. The different factors affecting the efficiency of services rendered by the PTA are also being listed down to determine which function is more effective as perceived by the respondents especially the students. 2. Survey Questionnaires for Students. This instrument was used to determine the management style and how this affects to the people working in that school and a separate questionnaire of the students to determine the efficiency of the services rendered by Technological Institute of the Philippines.
Data Gathering Procedures
Survey questionnaires were prepared and forwarded to the student respondents. The respondents were asked to rate their perception about the enrollment system in Technological Institute of the Philippines Quezon city (TIP QC) to determine how effective and if the respondents were satisfied by the services given by the TIP QC during the enrollment process