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Documentation of the Current System Essay

4.1 Description of the Current System

The processes that are being conducted on the current state of Our Lady of The Sacred Heart Learning Center Inc. starts from answering all the insuiry of a student applicant or the guardian of an applicant with the aid of school flyers and other materials needed for an enrollment inquiry. The next step is the presentation of a photocopy of both birth certificate and baptismal certificate for a new student applicant at the Admissions Office. For transferee students they must present a photocopy of Form 138 (report card) at the Admissions Office. After presenting all the required documents for the admission, the applicant should pay for the entrance examination fee and it is made directly to the Admissions Office. The computation for the payment is being computed by the use of calculator, and the payment is simply being recorded in a logbook. After the payment of the entrance examination fee, the student will be scheduled for an examination. The next step is getting the result of the entrance examination at the Admissions Office. If the student will qualify, then, they will submit all the required documents at the Admissions Office for the enrollment.

Enrollment process starts from filling up a registration form. After completing all the requirements and completing all the required information in the registration form, the applicant will proceed to the assessment. The enrollment staff will be transferring all the information filled by the applicant in the registration form in a logbook designated for the registration of the student. The assessment staff will be gathering all the information of the applicant. Based on the information gathered by the assessment staff, the assessment staff will be giving the total price for the enrollment of the applicant. The previous process, which is the assessment process is simply being done by the use of calculator for computation and logbooks for the records. The assessment process will determine the tuition fee of the applicant.

The student will be paying the assessed fees at the cashier’s office. The cashier will be providing a receipt to the enrolled student. Just like the other processes, calculator and logbooks are the tools being used by the cashier. Together with the registration form and the receipt, the student will proceed to the Office of Student Affairs for the Identification (ID) card processing. When the student is officially enrolled and already done with the Identification (ID) card processing, the student together with their guardian should attend the scheduled orientation.

The student and guardian’s orientation is very vital for the student, because this is the time for purchasing the student’s school uniform, student’s work book, and the issuance of the student’s school diary. The student’s school diary serves as the medium of communication of the school regarding to the student’s record, performances, grades, school events, and the student’s balance for their examination permits to their parents. Once the student acquired their schedules of their classes during the orientation and acquire all the stuffs needed for their studies at the school, they are considered enrolled at Our Lady of The Sacred Heart Learning Center, Inc.

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