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Compare main job roles and function in two organisation Essay

Bolton College
Principle & Chief Executive: College is to develop a strategy which keeps the College at the forefront of educational innovation and outstanding achievement and which maintains its position within its local community as a key. The Principal will be expected to lead and develop the management team and staff, maintaining at all times. She manages all the department of the college but she have less chain of command. Principle get all feedback from two source i.e. Vice principle (curriculum) & Vice principle (Finance & Resources) Responsibilities of Principle:

Provide effective leadership to the College in fulfilling its mission. Determine the College’s academic and other activities.

Organise, direct and manage the College and lead the staff, providing inspiring and motivating leadership to those engaged in teaching and training.

Vice Principle
Vice principals aid the principal in the overall administration of the college. It is often Vice Principle duty to handle matters such as student discipline, parent conference meetings, asset inventory and ordering, school improvement planning, bus and lunch supervision, and teacher observations. Additionally, Vice principals frequently serve as testing coordinators, training staff on procedures related to standard assessment, as well as accounting for testing materials.

Most importantly however, in the event that something happens to the principal, such as an extended leave of absence, the vice principal would act as the interim principal. Because of this, many see this position as a stepping-stone to the larger role of principal and is often used as such in Bolton College.

Organisation structure, roles and functions (Tarmac)
Managers – organise and plan their departments to exceed the expectation of internal and external customers. They work closely with other managers across the company to promote a range of benefits, including; continuous process improvements, improving accuracy, reducing the need to repeat work and driving up efficiency year on year. Supervisors – work with managers to ensure that operators apply procedures and practices consistently. This involves using best practice to create value-added services across the business. Operators – are responsible for day-to-day operations of the business. This is the level at which a university graduate might enter the organisation in order to learn all aspects of the business. The role requires accuracy, efficiency and a high level of individual responsibility.

The Operations function at Tarmac is key to overall business performance. This is where a number of processes come together to make the products and services to satisfy customer needs. However, the Operations function needs the support of services in: Finance – to manage the flow of money across the business. Finance managers produce financial and management accounts not only to ensure legal compliance but also to contribute to the strategic decision-making process by forecasting financial performance. Budgets enable Operations to have the resources (raw materials, equipment and people) to carry out processes.

Human Resources (HR) this includes planning and forecasting staff requirements and managing recruitment and selection. The HR team ensures that managers apply HR policies and procedures consistently across the business. The development of staff is a key priority within the Tarmac business. Without the right people, Operations may not be able to achieve targets.

Additionally, Tarmac also needs the services of:

Marketing by understanding customer needs, the marketing function can inform the overall business strategy and ensure that the Tarmac image and brand reflect its high quality. Procurement is the acquisition of goods and/or services at the best possible price. Within Tarmac this function secures cost effective contracts and establishes long term partners to ensure business continuity. IT services install equipment and applications, manage databases and computer networks to provide the business with strong and effective information and communication channels.

Job and Personal specification for Administration.
Job description:
Job title: Administration Assistant
Location: Wallsend
Salary: £13500.00 – £14500.00 per year
Main task: Providing full administration support to a team, including typing of letters, and contract agreements – ideally with experience of Audio typing Recording of invoices for payment

Use of both Microsoft Access database and Excel spread sheets Communicating with clients via phone and taking detail information First point of contact for all visitors and callers to the business, including taking and recording accurate phone messages Filing and archiving experience

Responsibility for all office machinery and supplies, including refilling photocopiers and fax machines Ordering supplies and stationary on a regular basis
Scanning of documentation as requested

The role of Administration Assistant is offered on a permanent basis – working full time office hours Mon- Fri Salary £ 14,000
free parking provided
Personal specification:
Experience of Microsoft packages, including Word & Excel
Excellent communication skills both written and verbal
Ability to work as part of a team
Accurate keyboard skills
Ability to adapt to the challenges of a fast paced commercial business

My current Skill & Knowledge:
Good communication skills
IT skills for data entry
Working knowledge of Microsoft Excel are required
Maths skills
BTEC Level 2 Business
What I need to develop:
Vocational qualifications in accounting (NVQs/SVQs) or BA in Accountancy Accountancy skills

Time Management — managing one’s own time and the time of others Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, Knowledge of business and management principles involved in strategic planning, Negotiation — bringing others together and trying to reconcile differences. Questioning

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