Through the past year, most of the people are not comfortable working with a computer, and perform better with the paper and pencil system. The manual system works, even if electricity is off, unlike most computer setups, and there is no data corruption or duplication, as sometimes happens with accounting software. One of the disadvantages of manual accounting system is the amount of time most put into it. Because you don’t have a computer categories and totaling figures, you must do this yourself. It takes a lot of time to do manual accounting that it does computerized accounting system. In this generation, computer is being used by industry, companies, school, and specially business establishment. They used computer in making their task easier with less times, from manual to a computerized one.
The emerge of computer gives a big contribution to business and education. Ever since, computer development of technology become a great advantage on the business replaced the work intended for human primarily to lessen manpower. By using computer reduce the time consumed in recording data, computing transaction and processing information. A computerized system is designed to perform one or more dedicated functions is often times with real-time computing constraints. It is also designed to do some specific task, rather than be general-purposed computer for multiple tasks. In this regard, the researchers proposed computerized accounting system of C/A+CT college to lessen the works of the accountant. This study will develop researchers our skills and ability especially in planning, analyzing and designing a system.
In 1997, the Cordillera A+ Computer Technology (C/+ACT), pronounced see-act, took a bow as it opened its doors to 17 wide-eyed and eager high school graduates. They were as excited as the first three (3) teachers: Mrs.Gladys Mae O.Garcia, Mrs.Nerisa L. Orodio and Ms Donagil Alipio. Two Technical 2-year courses were offered: Computer Secretarial and Computer Technician both supervised by the Technical Education and skill Development Authority (TESDA). On its second year, C/A+CT expanded its offering through two new 2-year courses Computer Programming and Associate in Computer Science. The school population grew steadily and on its First Commencement Program in March 1999, C/A+CT AND 5 Computer Technician graduates. In June 2000, the Commission on Higher Education (CHED) favorably approved the appli9cation of C/A+CT College paving the way for the associate in Computer Science to be ladderized towards Bachelor of Science in Computer Science.
Geared in the direction as a center for Science and Technology, other course offerings are under study-courses that shall address the manpower requirement of the Cordillera Region as well as the bigger market and even the international markets are being designed and applied for. As a fresh among the Higher Education Institutions [HEIs], the Cordillera A+ Computer Technology College looks into the future with confidence that it will make a difference to the people of kalinga as an alternative learning center for Science and technology-a school close to home and family, an alternative to the expensive prospect of studying in the prime centers of education such as Metro Manila, Baguio City or even Tuguegarao City.
C/A+CT College is committed to the proposition that cordilleras especially the provinces of kalinga and Apayao be sufficiently provided empowerment for its human resources to break free from the insulting and degrading stamp of and backwardness.
C/A+CT College is envisioned as a leading educational institution in the kalinga province committed to developing the total person into responsible citizens vital to regional and national development.
B. Scope and Delimitation of the study
The scope of the study focuses on the accounting system of Cordillera A+ Computer Technology college. It only covers the monitoring of accounts. It benefits personnel particularly the Cashier and the Administrator.
C. Significance of the study
The accounting system has a great impact in the school. It has a great help in terms of time management. The significance of the study is to design and to improve the accounting system of C/A+CT College by implementing a computerized accounting system. Through this system, the C/A+CT college will not be hard- up in implementing the accounting procedures because they will spend minimal time and effort in working with it. The result of the study will benefit the school. It well lessen all manual recordings done by the Administrator and help them produce reliable and accurate report needed by the C/A+CT. The study also benefit the accounting In-charge in order to process the Accounting System of C/A+CT in more accurate.
D. Objectives of the study
The main objective of the study is to develop and assign a more modernized system regarding the account of C/A+CT. By this study all reports regarding the accounting of C/A+CT will be done in a reliable and accurate format.
1.To identify the actual book keeping and accounting practices of C/A+CT.
2.To determine the types of accounting system by C/A+CT.
3.To identify the problems faced by C/A+CT as a result of maintaining improper associated accounting system.
4.To identify the factors responsible for these problems of maintaining adequate records of accounting system by C/A+CT.
5.To develop and analyze a system that is more accurate and efficient in recording and computing the accounts of C/A+CT.
6.To make and produce a well designed system that is capable of computing all accounts.
7. To design a system that makes work easier and lessened manual computation and recording.
E. Data Gathering Procedures
The researchers interviewed the Administrator. Researchers used this method in order to gather some information that are related to the study. RESEARCH
The researchers were able to understand the existing of accounting system through this method. They designed proposed system immediately also read other books and sample thesis related to the researchers system.
The researchers used this method in order to understand the existing accounting system.
The researchers used this method to gather additional information about the proposed system. They used books at the library as their basis and source of data.
Statement of the Problem
Based on the observation of the researchers on the existing accounting system of C/A+CT college, they encountered the fallowing problems:
1. What is the current status of the system?
2. Will a computerized accounting system helps the accountant or cashier to make an easy, faster, and efficient way of computations?
3. How was the proposed system developed?
4. Will a computerized accounting system serves as a user friendly system?
Review of related literature
According to Baysa and Lupisan (2011) defined accounting as a service activity. They said that the main function of accounting practices is to provide quantitative information, primarily financial in nature, about economic entities that is intended to be useful in making economic decisions. They stated that the primary duty of accountants is to render services by providing information about economic entities that is measure in terms of money. Accounting is undeniably essential to most individuals. It serves a variety range of place in our society. Many researchers and writers have defined the role of accounting in the daily lives of people in the society. The primary purpose of accounting is simply to help people make decisions throughout their everyday lives. It provides service to different organizational bodies from a small time business to a multinational company.
In another accounting book, Manuel (2011) gave the definition of accounting as a language that communicates essential information for decision making .The author also noted that all businesses have one common factor: they all need vital information before making critical decisions. This is where accounting comes in as it plays a vital role in tracking down the activities and resources of a business and reporting back these activities in the form of relevant information. In another literary work, Abelada (2010) stated in one of his books that accounting is introduced primarily for a business enterprise. He specified that the practice of accounting has evolved in response to the need of business managers for relevant financial information necessary to run a business effectively and to guide them in making short and long term plans or making decisions. F. Methodology of the study
For the researchers to cope up with a system to be developed, they present an approval letter to the Accounting personnel, Mr. Christopher Libunao by asking permission to conduct the study. Through Mr. Christopher Libunao’s approval, the researchers were able to gather the necessary data for the completion of the study.
Definition of Terms
Accounts – means by which a user can access a computer system Accounting – is the production of financial records about an organization. Accounting System – is an application software that records & processes accounting transactions within functional modules such as accounts payable, accounts receivable, payroll, and trial balance Analysis – is the process of breaking a complex topic or substance into smaller parts to gain a better understanding of it. Computerized Accounting System – a software run on computer equipment to record, store and analyze information on financial transactions from internal and external operations of both small and large businesses.
Data- are values of qualitative or quantitative variables, belonging to a set of items. Library – is an organized collection of information resources made accessible to a defined community for reference or borrowing. Registrar – is an official keeper of records made in a register. System – is a set of interacting or interdependent components forming an integrated whole or a set of elements and relationships which are different from relationships of the set or its elements to other elements or sets.