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Please note that this Assessment document has 8 pages and is made up of 7 Sections.
Name: Sophie Griffith-Allen
Section 1 – Know the employment rights and responsibilities of the employee and employer
1. Identify four main points that would be included in a contract of employment. If possible, use an example contract to support your answer (feel free to obscure any confidential information).
In a contract of employment there are certain details which need to be included about the employer and employee, such as their names. Other information that must be included are about the job itself, such as job title, date of employment, duties and responsibilities that are expected from the employee.
At Morrisons a probationary period of 13 weeks is included in a contract of employment and the employees contracted hours of work per week.
2a) List three key points of legislation that affect employers in a business environment.
Health and safety Act 1974
Copyright designs and patents Act 1988- Copyright refers to laws that control the use of the work of a creator, such as an artist or author. For a copyright to apply to a piece of work it must be an original idea of their own that is put to use. Data protection Act 1998
2b) List three key points of legislation that affect employees in a business environment.
• Pensions- Are very important for employees as the government think that people aren’t saving enough money towards pensions, as of 2012 pensions will undergo a considerable amount of change. • Pay-there is lots of legislation about employee pay. Some examples include: The Equality Act 2010 which contains measures to protect women from being paid less than men for doing the same job. • The National Minimum Wage Act 1998 an Act that was introduced to prevent very low pay.
• Employment rights and responsibilities- ‘Employees are expected to carry out their work in a way that has regard to the safety of others. Employers are expected to abide by a range of requirements governing such aspects as providing safe machinery and equipment, carrying out regular health and safety checks, ensuring the training of employees in health and safety issues, and carrying out a risk assessment to assess the dangers of particular work activities.’
3. Identify a range of places where a person can find information on employment rights and responsibilities. You should identify at least two internal and two external sources of information.
Sources of information where a person can find information on employment rights and responsibilities are internal sources, such as books and documents held within the organisation, informed colleagues and line managers.
Another source of information is external which are found outside of an organisation, such as libraries, the government, equality and human rights commission.
4. Describe how representative bodies can support employees.
Representative bodies are one of the ways that employees can receive help and support in the work place. The best known examples of representative bodies are trade unions, which are a large organisation that represent the interests of their membership, they can offer assistance through work based representatives and they will also have regional and national expertise that they can use. Union representatives have a right to paid time to help employees, some of the areas where they can support employees are health and safety, workforce agreement, pensions, information and consultation representation.
5. Briefly describe employer and employee responsibilities for equality and diversity in a business environment. You should give at least two employer responsibilities and two employee responsibilities.
If possible, provide relevant equality and diversity procedures from your workplace (or place of study) to support your answer. These documents should be annotated to highlight the relevant sections.
In any organisation it is important for everyone to be treated equally. Employees and employers should be treated in a fair way and to be given equal opportunities. This is why there are certain responsibilities to be followed by employees and employers to prevent discrimination, such as people who are doing the same job equally well should all be rewarded fairly. It is morally right to treat people fairly and to avoid unfair discrimination. To prevent discriminatory and unfair behaviour there have been many laws put in place.
Both employers and employees should make sure that inappropriate labelling, stereotyping and prejudice do not influence the way an organisation operates.
‘At Morrisons the issue of equality and diversity are taken very seriously. They recruit, develop and keep the most talented people regardless of gender, race, disability, age sexual orientation, religion and nationality. Morrisons is dedicated to being an equal opportunities employer and support all employees to make the best of their skills’.
‘’Our policy aims to ensure that no job applicant or employee receives less favourable treatment. We will treat staff, potential staff and the public fairly and with dignity’’.
6. Briefly explain the benefits of making sure equality and diversity procedures are followed in a business environment. Your answer should include one benefit for the employer, one benefit for the employee and one benefit for the overall organisation.
Benefits of making sure equality and diversity procedures are followed in a business environment are:
Employer: Reduces the incidence of bullying and harassment.
Employee: Employees will want to work harder, they feel valued, happier and more efficient. It will increase the chance of open competition for opportunities.
Overall organisation: As employees are treated with equality organisations will be more successful. Helps to maintain morale and motivation of the workforce leading to increased quality of products, overall it will become more of a successful organisation.
Section 2 – Understand the purpose of health, safety and security procedures in a business environment
1. Identify employer and employee responsibilities for health, safety and security.
If possible, provide relevant health, safety and security policies / documents from your workplace (or place of study) to support your answer. These documents should be annotated to highlight the relevant sections.
Employers and employees in any organisation have a legal duty that the working environments are safe and secure. The health and safety Act should be followed at all times.
Employer responsibilities: Are to provide a secure, healthy and safe workplace that is free from hazards recognised by the organisation. Ensure that employees have safe tools, equipment and materials. Ensure that equipment provided is always properly maintained. Employers must report any fatal accidents.
Employers must provide employees with accurate training and medical examinations when required.
Employees responsibilities: Are to inform employers of any hazards that have accrued in the workplace. Report job-related accidents that result to injuries and illnesses. Follow the regulations of health and safety that are set by the employer. Familiarise and obey with the organisations standards.
‘Morrisons are committed to achieving and maintaining the highest standards of health, safety and security standards across the company. All staff at Morrisons receives regular health and safety training. There are many rules that all staff at Morrisons must follow in order to prevent any harm not only to staff but to their customers as well, such as always checking floor surfaces are clean with no spillages etc. Morrisons makes sure that there are always staff present that are first aid qualified in case of any incidents or accidents that have taken place. If any accidents or incidents did occur within Morrisons all staff recognise that they must be reported as soon as possible.’
2. Explain the purpose of following health, safety and security procedures in a business environment.
The purpose of following health, safety and security procedures in a business environment include: Ensuring the safety and welfare of the individual and others is kept at all times. Ensuring the business/organisation is following relevant legislation.
3. Describe three different ways of maintaining a safe and secure business environment.
Ensuring all employees have the necessary safety equipment. Taking time to find where health, safety and security responsibilities lie. To promote a safe working environment is to make sure that safety equipment used by employees is often maintained. Workers must always wear suitable clothing given for the job. Organisations should require that each new member of staff receive and read a company handbook highlighting all safety procedures, and receive regular health and safety training. Having an employee sign a statement that he/she understands and is willing to follow all safety and regulations at all times.