Nowadays, almost all kinds of establishments are relying on computers for automating their usual processes. Most of the manual systems in offices are replaced by the automated systems which use computer technology. Moreover, computers have also diminished the total manual works and the effectiveness of employees has also increased because of the dependence of establishments on computer technology. It helps also to perform the routine business tasks much quicker compared to the manual way of doing things. Computer nowadays is no longer considered a luxury but rather a necessity with the emergence of information technology 1 “We are in the so-called information age, and every transaction at every phase of the establishments depends on modern computing.” As observed, there are already many manual systems that are being replaced by the computerized ones. Some of these are the payroll, sales and monitoring, point of sale, enrollment, grading, library, and other related systems.. Integration with the people in the society is in demand for progress.
The relation field of Information Technology concerns the use of computer-based information system to convert, process, protect, share, store, transmits and retrieve information. Technologies have brought us more advances on personal computer, to build new industries and change the lifestyle of each individual. These advances became more powerful and more productive for simultaneous growth in society and industries. Using Internet is one of the medium of today’s communication, people easily connect in the current events in their community and even outside their places and acquire necessary information in just a short period of time. 2As the saying goes, “Nothing is permanent than change” so as with Information Technology. This field will continue to prosper and continue to help change lives by improving it. Although most people, especially in the Philippines still prefer the old ways or manual transactions, the future Filipino generations will eventually embrace change and not only that, but also be the one to provide change through the future students and graduates that will courageously take this field.
Every bit of information is now considered as a powerful tool hence it should be used and managed with the utmost caution. This mere reason prompts many establishments to produce their own system that will protect information. The Bicol Consortium for Health Research and Development (BCHRD) was established to address the existing health condition in the Bicol region. It is a coordinating system involving various institutions in the region with interest in health research. The BCHRD was created upon the partnership with Philippine National Health Research System (PNHRS), Regional Development Council (RDC) with the member institutions of : Department of Health (DOH) ,Bicol Regional and Training And Teaching Hospital(BRTTH), Commision on Higher Education (CHED) , Bicol University (BU), Catanduanes State University (CSU), University of Saint Anthony, Ago Medical and Educational Center (AMEC), Atedeo de Naga, University of Nueva Caseres, Camarines Sur Polytechnic Colleges, Aquinas University of Legazpi (AUl), Department of Science and Technology (DOST), Bicol Medical Center, Partido State University (PSU) .
Universidad de Santa Isabel.
The existing health condition in the region necessities the establishment of a strong health research and development (R&D) coordinating system involving various institution in the region with interest in health research. Putting them together to work on consortium arrangement will promote complementation, thereby increase the synergy despite limited resources for R&D undertakings. The Bicol Consortium for Health Research and Development (BCHRD) was therefore established to address the afore mentioned concerns. The primarily goal and objective of BCHRD is to institute/strengthen the system collaboration in Bicol to develop and enhance the capacity of research institution within the region which have interest and engage in health related researches, as a strategy to improve the health condition of Bicolanos Specifically the consortium aims to : (a) Undertake and/or spearhead health related Research and Development (R&D) activities; (b) Establish a collaborative system for effective sharing and utilization of physical, financial and manpower resources among member-institution as well encourage the active involvement of non-members that will fave the way for expanding the membership of consortium;
(c) Promote an effective collaboration and harmonious working relationship between among member-institutions in the conduct of researches in health, nutrition related fields; (d) Encourage, generate and provide funds for health –related researches in accordance with the health and nutrition priority areas/sectors indicated in the plans of the Regional Development Council (RDC) and the Philippine National Health Research System (PNHRS); (e) Develop the capability in manpower, facilities and other infrastructure for health and nutrition and other related researches; (f) Effectively promote the proper utilization of health research findings; (g) Serve as clearing house for all health related researches; (h) Establish linkages/network within and outside the region ; and (i) Institute a mechanism and implement strategies for a sustained visibility of the consortium and ensure a long-term viability of the consortium. Monitoring system is not just used in the field of industry; it has also a very significant role in improving the quality of education in the country (Philippines).
Once this technological approach is implemented a full assurance that the aimed quality of educational system will be able to reach its peak of being more organized and well improved system In terms of paper works, these two types of management system can easily manage the projects through having an Proposal monitoring system. Archiving system refers to the process of moving data through an automated storage device that helps the people to access the data easily. Before, an archival record was identified with manuscripts or with written records. Years passed by, archival record refers to recorded information, specifically in paper-based transforming it to automated form method. Implementing an archiving system of records can do task of organizing, monitoring and easy generation of reports.
On the other hand, all the Research proposal that are pending, denied or approve must be monitored in order to ease the different operations and functions of organizations. In this study, monitoring system for the research proposal of the institution is the most needed to work to. This system updates the current status of the research project. In addition, monitoring system has a significant role in improving the quality of the implemented projects to be able to reach its goal. Because of its function, they are having problems in a certain field. They seem to have problems in the management of projects from time to time. In addition, the increasing burden of creating and maintaining the archive of projects. Their file storage is full of projects making it a burden when finding a needed project. This study aimed to create a system for the Bicol Consortium for Health Research and Development. It covered the storing and updating of projects that are processed in the department and also uploading projects in the system that can be retrieved easily.
Statement of objective
This study aims to develop a research proposal and monitoring management system for the Bicol Consortium for Health Research and Development.
1.) To create a system that will facilitate research proposal and monitor status for approval.
2.) To develop a monitoring system for all ongoing researches.
3.) To record all pending, approved and rejected proposals, and ongoing and completed research of the health proponent/researcher.
4.) To create a secure system for monitoring of research proposals and projects.
5.) To generate reports on the status of research projects and proposals.
Scope of the System
Check the requirements for filing a proposal
Keep track of the status of the proposal
Keep track of the research’s accomplishments and budgets
Monitor progress of ongoing research
Scope and Delimitation
This study is about Bicol Consortium for Health Research and Development. This will cover the checking of requirements the tracking and monitoring of the proposal. It has the overall planning, coordination, and control of a project from beginning to completion. The system records the detailed planning, proposed, on-going and finished projects in the department. Old files were also scanned and be saved as pdf. The secretary, regional administrator, institution head and all the member of the health research were given privileged to view the system. The employees may ask the administrator of each section if they need files that were in the system.
The head administrator provides admin accounts for each section head. The proposal monitoring management system has different sections for the storage of projects (proposed, on-going and finished projects) and it provided easy access to the projects’ status and tracks the finished projects that are archived. Old and new files are archived in this system. The date could only be searched, retrieved and printed. The archive could be searched by date, name etc. As for the proposal monitoring management system, it provided an automated monitoring and checking the status of ongoing research development. It has additional features, like the user is notified for the reminders of the agency; and the system is secured by providing administrator restrictions.
On the other hand, the proposed system would not include other health researcher that are not member of the institutions that are part of BCHRD. The study only focused on the automation of storage of all projects that would be made and were done, monitoring its status among various sections of PDMO and provide an automated maintenance plan in monitoring, checking and repairing of items.
Significance of the Study
The result of the study will benefit the following:
College of Science One of the four-fold functions of a university or any academic institution is research. This study will be another contribution to the research achievements of the university. BCHRD (Bicol Consortium for Health Research and Development).This lessened the manual labor of the agency through the use of the system which operates the research projects and monitoring plans for BCHRD.
Employee. The system helped the employee to do their job efficiently, properly and effectively. Students This study will serve as an educational and reference material for their future studies and undertakings. This may also give an idea on making their own versions of the existing software, thus presenting their own modifications.
Researchers. This study which is connected to the Research Proposal Monitoring and Management System will improved the researchers’ knowledge in programming skills and their sense of responsibility.
Future Researchers. Students who will undertake future research projects can use this study as reference material. This will provide the future researches sufficient information with regards to system development.
Definition of Terms
For better understanding of the study, the following terms were defined operationally or concepltually: Research Proposal an study that request time and fund from instition Monitoring Management System the process of checking the updates and status of ongoing health research Proponent in this study the proponent is the person who is requsting or conducting health researh Storage. , this term refers to the method of storing finished and proposed projects for future use. Secure System in this study this term refers to a system that cannot be easily tamper the information that is stored.
EDIT OR E-REVISE NIO
1 The Grolier Encyclopedia of Knowledge, USA: Grolier Incorporated, 1995 (accessed on May 19, 2014 9:05am) 2http://my.safaribooksonline.com/book/information-technology-and-software-development/9788131760291/information-technology-basics/ch008006 (Accessed on: May 20, 2014 2:18PM) “What is Information Technology?”.